Client Coordinator

Position Overview

The Client Coordinator Administrative Assistant will provide comprehensive assistance and support to the program management team as well as facilitating client-facing site visits and coordinating internal and external events. This role is key to ensuring smooth operations and exceptional client interactions while supporting client-facing teams in significant matters requiring their attention.

Company Overview

The work we do at FUJIFILM Diosynth Biotechnologies has never been more important—and we are looking for talented candidates to join us. We are growing our locations, our capabilities, and our teams, and looking for passionate, mission-driven people like you who want to make a real difference in people’s lives. Join FDB and help create the next vaccine, cure, or gene therapy in partnership with some of the most innovative biopharma companies across the globe. We are proud to cultivate a culture that will fuel your passion, energy, and drive - what FUJIFILM Diosynth Biotechnologies call Genki. 

College Station, Texas may be a small, university town, but the lively cultural scene and local amenities make it a great place for families as well as those who want the ease of small-town life and the convenience of living close to the vibrant pulse of big cities. Eighty-seven percent of Texas' population lives within a 180-mile radius, so we are in the center of it all in Texas. And our site is nestled in the hub of innovation, representing a source of pride for the area.

Job Description

Essential Functions:

• Coordinate client-facing interactions during site visits
• Plan and manage resources such as rooms, meals, and logistics for events
• Develop detailed agendas for client visits
• Conduct gembas to gather insights before site visits
• Collaborate with the commercial team to identify visit participants
• Organize visit preparation meetings with subject matter experts (SMEs)
• Manage and communicate the visit calendar to ensure visibility of upcoming visits
• Ensure SLT members are prepared and briefed
• Assist in the coordination of daily workflow, and may supervise or train other support staff or student employees
• Perform data entry and participate in operations projects and programs
• Organize, schedule, and plan travel arrangements for staff and visitors
• Plan functions and supervise operations events
• Provide support for preparation and compilation of reports, presentations, and data management functions
• Serve as back-up and coordinate with other Administrative Assistants as required
• All other duties as assigned

Required Skills & Abilities:

• Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations
• Ability to write reports, business correspondence, and procedure manuals
• Ability to effectively present information and respond to questions
• Ability to calculate figures such as discounts, interest, commissions, proportions, and percentages
• Ability to solve practical problems with limited standardization
• Proficiency in Microsoft Word, Excel, and PowerPoint
• Strong organizational skills, detail-oriented, and accurate
• Ability to multi-task and prioritize work assignments with little supervision
• Excellent interpersonal and communication skills
• Ability to work collectively with administrative team members and collaborate with multiple teams

Working Conditions & Physical Requirements:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to:

• Experience prolonged sitting, some bending, stooping, and stretching
• Ability to lift up to 30 pounds
• Use hand-eye coordination and manual dexterity to operate office equipment

Qualifications:

High school diploma or general education degree (GED) and two years of related experience

Preferred Qualifications:

• Bachelor’s Degree in Business or related field
• Additional certification in event planning or project management

To all agencies: Please, no phone calls or emails to any employee of FUJIFILM about this requisition. All resumes submitted by search firms/employment agencies to any employee at FUJIFILM via-email, the internet or in any form and/or method will be deemed the sole property of FUJIFILM, unless such search firms/employment agencies were engaged by FUJIFILM for this requisition and a valid agreement with FUJIFILM is in place. In the event a candidate who was submitted outside of the FUJIFILM agency engagement process is hired, no fee or payment of any kind will be paid.

EEO Information

Fujifilm is committed to providing equal opportunities in hiring, promotion and advancement, compensation, benefits, and training regardless of nationality, age, gender, sexual orientation or gender identity, race, ethnicity, religion, political creed, ideology, national, or social origin, disability, veteran status, etc.

ADA Information

If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please direct your inquiries to our HR Department (FDBTHR@fujifilm.com or (979) 431-3500).