Accounts Payable & Payroll Specialist

Description

Join a company that truly impacts others!

Hope Media Group is a multi-brand ministry. Every story we share, every event we host, and every song we play is done to engage people to love Jesus, serve others, and spread Hope. Hope Media Group the home of KSBJ, WayFM, Vida Unida and NGEN radio. 

We invite you to apply for our Accounts Payable and Payroll Specialist position in Houston, TX, and be a part of our growing ministry to Love Jesus, Serve Others, and Spread Hope. Our team describes our environment as fun, encouraging, collaborative, engaging, caring, family-oriented, and friendly. We would love for you to join us and be part of what God is doing in our ministry! This is an onsite position. 

Job Summary: 

The AP & Payroll Specialist will report directly to the Payables & Payroll Manager. This role will serve as the primary payroll processing lead with support from Human Resources personnel and other A/P staff. Will administer biweekly payroll and compliance reporting adhering to all labor laws.  Will support Accounts Payable Team, with assigned duties to support the accounts payable processes.  Additionally, will be the lead on the Payables electronic inbox, routing messaging, and will be responsible for documenting and processing the donations received for deposit. 

Essential Functions: 

Payroll:

• Process bi-weekly payroll 
• Advise Human Resources maintenance of HRMIS payroll records 
• Verify accuracy of payroll data and timecard entries 
• Assist with W2 reporting 
• Reconcile 941 Quarterly Statements 
• Ensure accuracy of all tax reporting using Paylocity 
• Ensure compliance and payroll reporting for audits 
• Support 990 payroll related reporting and provide support 
• Train new employees on timecard and PTO entry and approval. 
• Maintain current knowledge on Paylocity system capabilities and best use, advising the team on process and system optimization
   

Accounts Payable:

• Invoice processing 
• Accurately review and code invoices into Ramp (bill-pay application) 
• Work with department managers to ensure proper approval and account coding 
• Adhere to the company’s payment process and terms 
• Assist with recording manual wire and online payments  
• Help to design and maintain the Ramp approval workflows 
• Vendor management 
• Assist with set-up new vendors in Ramp/Sage Intacct 
• Assist with Vendor maintenance and compliance to 1099 and organizational guidelines  
• Assist in preparation & processing annual 1099’s  
• Ramp credit card  
• Accurately review and code cc expenses into Ramp (bill-pay application) 
• Work with department managers to ensure proper approval and receipts/documentation 
• Stay current on Ramp Bill Pay and Spend Management capabilities and new releases working to ensure that the organization fully leverages the system capabilities to drive efficiencies both within Accounts Payable and stakeholders in the organization  

Other Accounting Processes:

• Cash Receipts onsite deposits - Prepare deposits according to company process and ensure they are deposited at the bank on a timely basis 
• Ensure adherence to organization policies and procedures 
• Advise and actively pursue process and system improvements 
• Assist in annual audit and other compliance requests 
• Assist in other accounting functions as needed 
• Complete payroll related balance sheet reconciliations as part of the close process  
• Participate in donor pledge drives, and pray for donors over the phone as needed  
• Participate in company activities: bible packing, donor pledge drives, and prayer circles for employees/donors 
• Assist with ad hoc reporting and projects 

Demonstrated Faith:

• Pray for coworkers in team meetings 
• Lead prayer in large group settings as needed  
• Pray for donors when called upon to do so 
• Use Christian principles to work through conflict as outlined by the Culture tool kit 
• Participate in ministry wide Christian bible studies 
• Attend weekly Staff Gatherings for prayer and devotions 

Requirements and Qualifications

Education:  

• High School Diploma or equivalent  

Required Experience: 

• Minimum 5 years payroll experience (Paylocity, Paycom, Nextep, Paycor) and 2-3 years A/P experience, including 1 year in Spend Management Applications (Ramp, Bill.com,  Tipalti, Concur) 
• Preferred Experience: Sage Intacct general ledger experience. 

Knowledge, Skills and Abilities: 

• MS Excel proficiency, intermediate or higher 
• Understanding of labor law as it pertains to payroll processing 
• Strong administrative and organizational skills 
• Effective communication skills 
• Ability to maintain confidentiality 
• Must be a Christian with a strong, demonstrated commitment to follow the teachings of Jesus Christ 
• Possesses a genuine concern for all people, and capacity to relate with all people in a sensitive, respectful way 
• Must be an active member of a Bible believing local church 
• Ability to offer Christian prayer in group settings  

Supervisory Responsibilities 

• None 

Working Conditions and Environment 

Travel: 

• N/A 

Nights/Weekends/Holidays: 

• N/A 

Physical Requirements 

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  Physical Activity may include Talking. Expressing or exchanging ideas by means of the spoken word. Those activities in which they must convey detailed or important spoken instructions to other workers accurately, loudly, or quickly. Hearing. Perceiving the nature of sounds at normal speaking levels with or without correction. Ability to receive detailed information through oral communication, and to make the discriminations in sound. Repetitive motion. Substantial movements (motions) of the wrists, hands, and/or fingers. 

 Full-Time Benefits Offerings:

• Medical
• Dental
• Vision
• Health Savings Account
• Flexible Savings Accounts
• Short Term Disability/Long Term Disability
• EAP (Employee Assistance Program)
• Paid Time Off
• Service Days
• Paid Holidays
• 403B Retirement 
• Group Life Insurance
• Legal Shield/Identity Theft Protection