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Senior Subcontracts Manager

Founded in 2003, IT Concepts’ core values – customer-centricity, teamwork, driven to deliver, innovation, and integrity – ensure we work together to be the best, realize objectives, and make a positive impact in our communities. We intentionally created and sustain our ITC culture that embraces change, experimentation, continuous learning, and improvement. We bring our design thinking problem-solving approach that challenges assumptions, prioritizes curiosity, and invites complexity to deliver innovative, efficient, and effective solutions. As we continue to grow in the support of our government customers, we are looking for driven and innovative individuals to join our team.  

IT Concepts is seeking a highly skilled Senior Subcontracts Manager to develop and execute subcontract procurement strategies in support of our business development team.  With strong leadership and decision-making skills, the ideal candidate will thrive in dynamic teams and engaging business development professional to ensure execution in accordance with purchasing system policies and procedures.

Responsibilities:

  • Engage internal customers to plan, solicit, negotiate and award subcontracts in accordance with purchasing system policies and procedures.
  • Support the business develop team in preparing market research, source justifications, various determinations required by the FAR and DFARS (contract type, make or buy, etc.).
  • Prepare and solicit RFP/RFQs.
  • Evaluate proposals/quotes in accordance with RFP/RFQ criteria.
  • Prepare, update and track small business goals and performance.
  • Implement new Purchasing Department Policies, Procedures, and forms to ensure a compliant system.
  • Train and lead purchasing department staff in supplier selection, supplier evaluation, request for quote execution and evaluation, negotiation, customer service.

Location: This position can be performed remotely within the United States and will support Eastern Time working hours.

  • Experience implementing and/or administering Department of Defense (DoD) compliant purchasing systems for services.
  • Good Communication (written, spoken, email, phone) skills and customer service are important in this position.
  • Capable of handling multi-tasking and frequent changes.
  • Proficient with Microsoft Office, especially with Excel.
  • Knowledge of the contracts lifecycle, subcontract processes and purchasing system requirements
  • Ability to maintain confidentiality.
  • A solid understanding of purchasing system compliance and audit requirements.
  • Knowledge of analyzing quotations and negotiating prices.
  • Ability to pay close attention to detail and coordinate various activities simultaneously.
  • Ability to communicate with supervision and co-workers in a courteous and professional manner.
  • Able to manage Purchasing Department staff.

Preferred Skills:

  • Salesforce, Technomile and Unanet experience.

Clearance Requirement:

  • Ability to obtain and maintain a Public Trust clearance

The Company

We believe in generating success collaboratively, enabling long-term mission success, and building trust for the next challenge. With you as our partner, let’s solve challenges, think innovatively, and maximize impact. As a valued member of our team, you have the unique opportunity to work in a diverse range of technology and business career paths, all while supporting our nation and delivering innovative technology solutions. We are a close community of experts who pride ourselves on creating an environment defined by teamwork, dedication, and excellence.

We hold three ISO certifications (27001:2013, 20000-1:2011, 9001:2015) and two CMMI ML 3 ratings (DEV and SVC).

Industry Recognition

Growth | Inc 5000’s Fastest Growing Private Companies, DC Metro List Fastest Growing; Washington Business Journal: Fastest Growing Companies, Top Performing Small Technology Companies in Greater D.C.

Culture | Northern Virginia Technology Council Tech 100 Honoree; Virginia Best Place to Work; Washington Business Journal: Best Places to Work, Corporate Diversity Index Winner – Mid-Size Companies, Companies Owned by People of Color; Department of Labor’s HireVets for our work helping veterans transition; SECAF Award of Excellence finalist; Victory Military Friendly Brand; Virginia Values Veterans (V3); Cystic Fibrosis Foundation Corporate Breath Award

Benefits

We offer a competitive benefits package that includes paid time off, healthcare benefits, supplemental benefits, 401k including an employer match, discount perks, rewards, and more. 

We invest in our employees – Every employee is eligible for education reimbursement for certifications, degrees, or professional development.  Reimbursement amounts may fluctuate due to IRS limitations. We want you to grow as an expert and a leader and offer flexibility for you to take a course, complete a certification, or engage in other professional growth and networking. We are committed to supporting your curiosity and sustaining a culture that prioritizes a commitment to continuous professional development. 

We work hard, we play hard. ITC is committed to incorporating fun into every day. We dedicate funds for activities – virtual and in-person – e.g., we host happy hours, holiday events, fitness & wellness events, and annual celebrations. In alignment with our commitment to our communities, we also host and attend charity galas/events. We appreciate your commitment to building a positive workspace for you to be creative, innovative, and happy.

Commitment Equal Opportunity Employment & VEVRAA

ITC is an equal opportunity employer.  All qualified applicants will receive consideration for employment without regard to disability, status as a protected veteran or any other status protected by applicable federal, state or local law.

ITC is strongly committed to compliance with VEVRAA and other applicable federal, state, and local laws governing equal employment opportunity. We have developed comprehensive policies and procedures to ensure our hiring practices align with these requirements.

As part of our VEVRAA compliance efforts, ITC has established an equal opportunity plan outlining our commitment to recruiting, hiring, and advancing protected veterans. This plan is regularly reviewed and updated to ensure its effectiveness.

We encourage protected veterans to self-identify during the application process. This information is strictly confidential and will only be used for reporting and compliance purposes as required by law. Providing this information is voluntary and will not impact your employment eligibility.

Our commitment to equal employment opportunity extends beyond legal compliance. We are dedicated to fostering an inclusive workplace where all employees, including protected veterans, are treated with dignity, respect, and fairness.

How to Apply

To apply to IT Concept Positions- Please click on the: “Apply for this Job” button at the bottom of this Job Description or the button at the top: “Application.”  Please upload your resume and complete all the application steps. You must submit the application for IT Concepts to be considered for a position.  If you need alternative application methods, please email careers@useitc.com and request assistance.  

Accommodations

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable Accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. If you need to discuss reasonable accommodations, please email careers@useitc.com.  

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What You Should Know About Senior Subcontracts Manager, Kentro

Join IT Concepts as a Senior Subcontracts Manager and be at the forefront of our procurement strategies! Founded in 2003, we are committed to customer-centricity, teamwork, and integrity, creating a vibrant culture that encourages innovation and continuous improvement. In this role, you’ll collaborate with our dynamic business development team to plan, solicit, negotiate, and award subcontracts, ensuring they align with our purchasing policies. Your expertise will guide us in evaluating proposals, preparing RFPs, and achieving small business goals while fostering a compliant purchasing system. Working remotely with flexible hours, you’ll not only leverage your communication and negotiation skills but also play a pivotal role in training and leading our purchasing department. We’re looking for someone who thrives in a fast-paced environment, manages multiple tasks adeptly, and has a solid understanding of DoD compliant purchasing systems. Join a community where your contributions matter, and lets create lasting success together while supporting our government customers with innovative solutions.

Frequently Asked Questions (FAQs) for Senior Subcontracts Manager Role at Kentro
What are the key responsibilities of the Senior Subcontracts Manager at IT Concepts?

As a Senior Subcontracts Manager at IT Concepts, your main responsibilities include developing and executing subcontract procurement strategies, collaborating with internal business teams, soliciting bids, negotiating terms, and ensuring compliance with purchasing policies. You will also prepare market research, evaluate proposals, and monitor small business performance.

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What skills and qualifications do I need to apply for the Senior Subcontracts Manager position at IT Concepts?

Applicants for the Senior Subcontracts Manager role at IT Concepts should have experience in administering DoD compliant purchasing systems, excellent communication skills, and proficiency in Microsoft Office, particularly Excel. A solid understanding of contract lifecycle and strong negotiation skills are also essential.

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Is remote work an option for the Senior Subcontracts Manager position at IT Concepts?

Yes, the Senior Subcontracts Manager position at IT Concepts is designed to be performed remotely within the United States, making it easier for you to balance work with personal commitments while supporting Eastern Time working hours.

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What is the culture like at IT Concepts for a Senior Subcontracts Manager?

At IT Concepts, the culture is collaborative and innovative, emphasizing teamwork and professional growth. As a Senior Subcontracts Manager, you'll be part of a close-knit team that values integrity, continuous learning, and community involvement, ensuring a fulfilling work environment.

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What career development opportunities are available for the Senior Subcontracts Manager at IT Concepts?

IT Concepts supports its Senior Subcontracts Manager with various career development opportunities, including education reimbursement for certifications and professional development courses. The company is dedicated to fostering personal growth and an environment of continuous improvement.

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Common Interview Questions for Senior Subcontracts Manager
Can you describe your experience with subcontract management?

When answering, focus on specific projects where you managed subcontracting processes, such as how you identified needs, negotiated agreements, and ensured compliance. Highlight challenges you faced and how you overcame them to showcase your problem-solving skills.

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How do you ensure that procurement strategies align with company policies?

Discuss your approach to aligning procurement strategies with company policies, emphasizing your attention to detail and your methods for staying updated on policies and regulations. Share specific examples of how you've successfully implemented those strategies in previous roles.

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What methods do you use to evaluate proposals?

An effective response involves discussing the criteria you utilize for proposal evaluation, such as price, quality, and compliance with requirements. Share examples of how you've assessed proposals in past experiences and the impact of those evaluations on project success.

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Describe a time you handled a challenging negotiation.

Use the STAR method (Situation, Task, Action, Result) to describe a specific negotiation scenario. Focus on the tactics you employed and the outcomes achieved, demonstrating your ability to navigate complex discussions successfully.

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How do you keep your team motivated?

Talk about your leadership style and how you inspire your team. Mention strategies like setting clear goals, recognizing achievements, and providing opportunities for professional growth while maintaining open communication.

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What experience do you have with compliance in subcontracting?

Highlight your familiarity with compliance requirements like FAR and DFARS. Share specific experiences where you ensured compliance and any audits you participated in, explaining how you navigated these challenges.

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Can you give an example of how you managed to stay organized in a fast-paced environment?

Share methods you implement for organization, such as prioritizing tasks, using software tools, or setting deadlines. Provide an example where your organization made a significant impact on a project or team outcome.

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What software tools are you proficient in for procurement management?

Discuss the software tools you've used, like Salesforce, Unanet, or Technomile, and give examples of how you've utilized them to streamline procurement processes and improve efficiency in your roles.

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How do you approach small business outreach in subcontracting?

Discuss your strategic approach to engaging with small businesses, detailing any outreach strategies you've employed. Share results from past initiatives that led to successful partnerships or contracts.

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What do you find most rewarding about being a Senior Subcontracts Manager?

Reflect on aspects of the role that you find most fulfilling, such as building strong relationships, contributing to project success, or guiding a team in achieving compliance, emphasizing your passion for the field.

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MATCH
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EMPLOYMENT TYPE
Full-time, remote
DATE POSTED
March 8, 2025

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