Billing Specialist

As a Billing Specialist at Les Schwab, the primary responsibilities include processing vendor invoices, reconciling accounts payable statements, and ensuring compliance with company policy for general ledger coding and approval processes. You’ll spend significant time (70%) processing invoices and verifying payments, while also communicating with store personnel and vendors to resolve discrepancies, which makes up about 20% of your role.

To become a Billing Specialist at Les Schwab, you need a high school diploma or GED, although some accounting coursework is preferred. You should also have proficiency in Excel, accurate keyboarding skills, and experience with Les Schwab’s accounting systems will be a plus. Strong attention to detail and communication skills are essential to succeed in this role.

The Billing Specialist position at Les Schwab comes with a comprehensive benefits package that includes quarterly profit-sharing bonuses, medical, dental, vision, and life insurance, as well as a company-funded retirement plan at no cost to you. Additional perks include paid holidays, generous paid time off, and tuition assistance, in addition to the flexibility of hybrid work arrangements.

Yes! Les Schwab offers a hybrid work arrangement for their Billing Specialists, allowing you to work 3-4 days in the office and 1-2 days from home. This flexibility helps you maintain a healthy work-life balance while contributing to the team.

The work environment for a Billing Specialist at Les Schwab is supportive and adaptive. You'll be part of a team that values communication and problem-solving, working closely with store personnel and vendors. The culture emphasizes collaboration, and the company offers tools and resources to help you succeed in your role.

When handling discrepancies in vendor invoices, I first gather all relevant documentation, such as purchase orders and payments. I communicate with store personnel or the vendor directly to clarify the issue. I believe open communication is key, and if the matter becomes complex, I would escalate it to my supervisor for further resolution.

I have experience with various accounting software, including [insert specific software you’ve used]. I understand the importance of being proficient in accounting systems, especially with Les Schwab systems, which can enhance efficiency in processing invoices and managing financial records.

I’m quite proficient in Excel, and I regularly use it to analyze data, create spreadsheets, and perform calculations. I am familiar with functions like VLOOKUP and pivot tables, which help streamline invoicing and reconciliation processes, making it easier to manage financial data efficiently.

I prioritize tasks based on urgency and impact on operations. I evaluate the severity of each issue, communicate with relevant team members for insights, and then address the most pressing matters first, ensuring that essential payments are processed on time while keeping open lines of communication with stakeholders.

To ensure accuracy in my work, I double-check all calculations and document entries. I also maintain organized records for easy access and verification. If I spot a potential issue, I proactively investigate it to prevent errors from snowballing. My attention to detail is key in maintaining accurate vendor accounts.

My approach to reconciling vendor statements involves a thorough comparison of the statement with our internal records. I verify each charge against invoices and address any discrepancies by reaching out to the vendor for clarification. This process not only assures accuracy but also builds a positive relationship with our vendors.

I ensure compliance with company policies by regularly reviewing guidelines and staying updated on any changes. I make it a point to understand the policies thoroughly so I can adhere to them while processing invoices or handling vendor communications, thereby minimizing the risk of errors.

I have always prioritized building strong vendor relationships through effective communication and reliability. By treating vendors as partners and addressing their concerns promptly, I've been able to foster trust and ensure smoother transactions, which ultimately benefits the company’s bottom line.

When facing tight deadlines, I maintain a clear schedule and prioritize my tasks to focus on the highest priorities first. Communication is key—keeping stakeholders informed about timelines helps manage expectations. Sticking to a structured process also assists in meeting deadlines without compromising accuracy.

I am excited about the opportunity to work as a Billing Specialist at Les Schwab because of the company's reputation for valuing its employees and fostering a supportive work environment. I admire the commitment to customer service and feel that my skills in accounting and communication will contribute positively to the team.