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Supervisor, Document Control (Ref ID: 453) - job 1 of 2

ABOUT NEXTDECADE CORPORATION 

NextDecade is committed to providing the world access to reliable, lower carbon energy. We are focused on delivering secure, low-cost, and sustainable energy solutions through the safe and efficient development and operation of natural gas liquefaction and carbon capture and storage infrastructure. Through our subsidiaries, we are developing and constructing the Rio Grande LNG natural gas liquefaction and export facility near Brownsville, Texas, with approximately 48 MTPA of potential liquefaction capacity currently under construction or in development. We are also developing a potential carbon capture and storage project at the facility that is expected to make meaningful impacts toward a lower carbon future. NextDecade’s common stock is listed on the Nasdaq Stock Market under the symbol “NEXT.” NextDecade is headquartered in Houston, Texas. For more information, please visit www.next-decade.com.


SUMMARY OF THE ROLE 



The Supervisor, Document Control will support long-term operations for the Rio Grande LNG facility located near Brownsville, Texas. This position will report to the Sr. Manger, Quality in the Operations Engineering Department, under the leadership of the Director of Engineering and will supervise and mentor a team of two or more Document Control Technicians. The peer level personnel across the engineering team will include the Lead Quality Assurance ISO and Lead Quality Assurance Materials/Equipment. This position is located in Brownsville, Texas.


KEY RESPONSIBILITIES:
  • Help develop Next Decade Operations document control standards, then supervise and mentor the document control team to execute effectively and efficiently.
  • Interface with intercompany department personnel to provide timely information and document support.
  • Help establish and ensure that the Electronic Document Management System (EDMS) and associated documents meet and remain within ISO-9001 compliance.
  • Ensure that all documents added or edited within the EDMS are complete, legible, and include all document/file attributes and metadata.
  • Maintain consistent application of document control processes, procedures, numbering, tools, and systems.
  • Interface with the Management of Change (MOC) Coordinator and other personnel involved in the MOC process to ensure that all changes are managed correctly throughout all impacted documents and to ensure that all impacted documents remain current and readily available.
  • Ensure that an effective and timely electronic and physical (as necessary) document routing and distribution system/matrix is developed and maintained.
  • Maintain Key Process Indicators (KPIs) regarding the Document Control Team performance.
  • Perform and/or participate in routine Quality Assurance audits of the document control procedures and EDMS system.
  • Interface with Operations department personnel and demand manager to maintain the Operations team Lessons Learned Database current and readily accessible.
  • Develop and supervise the Document Control Team budget.


MINIMUM REQUIREMENTS:
  • High School diploma or equivalent GED
  • 5+ years of experience as a Document Control Supervisor.
  • 10+ years of experience with document control.
  • 5+ years of oil and gas industry experience.
  • Ability to get a Transportation Worker Identification Credentials (TWIC)
  • Experience establishing, maintaining & managing various Electronic Data Management Systems (EDMS), such as Hexagon SDX, OpenText, PIMS, etc.
  • Experience managing both electronic and physical document transmittal and distribution systems.
  • Experience with establishing and/or maintaining ISO 9001 compliance and certifications.
  • Excellent organization, planning, and time management skills to ensure timely execution of work tasks.
  • Effective Communications – Accurate, clear, concise, timely and effective communication is vital to this role.
  • Ability to lead and motivate technical staff by guiding, mentoring, and inspiring.
  • Ability to work collaboratively and foster a collaborative work environment.
  • Assertiveness and ability to motivate and ensure that others provide input, missing data, etc., to avoid EDMS and other work process backlogs.
  • Ability to lead by example and deliver against targets.
  • Ability to perform under pressure.
  • Focus on timely, consistent, and accurate results with determination to consistently meet and exceed expectations.
  • An eye for detail to ensure complete documentation and associated metadata.
  • Ability to comply with key project performance drivers and indicators.
  • Adaptability to manage changes in work environment in regards adhering to updated deadlines or unexpected delays.
  • Computer literate including proficient with Microsoft Office Suite.


PREFERRED QUALIFICATIONS:
  • Bachelor's degree in Engineering
  • ISO 9001 Foundations or Auditor Certification
  • Detailed knowledge of multiple Electronic Data Management Systems (EDMS)
  • Detailed knowledge of Quality Management Systems (QMS)
  • Database management abilities (for Lessons Learned Database)


Job Site Work Environment 

·  Must be able to wear all necessary PPE equipment to perform job functions. 

·  Operates in a complex construction environment. 

·   Exposure to indoor and outdoor weather conditions. 

·   Not necessarily protected from weather and temperature changes. Possible exposure to hot, cold, wet, humid, or windy weather conditions. 

·   Exposure to moving mechanical parts and electrical circuits. 

·   Exposure to constant or intermittent sounds of a pitch level sufficient to cause marked distraction. 

·   Routinely uses standard office and field communications equipment such as computers, phones, photocopiers w/scanner and fax, and radios. 


The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to support individuals with ADA-recognized disabilities to perform the essential functions for the job.

·  Ability to drive to other Company work locations as required. 

·   Ability to move throughout all areas of the facility, including being physically capable of traveling to a designed muster point during emergency situations.  

·   Stand and/or sit continuously and perform job functions for a full shift. 

·   The incumbent is required to have fully mechanical motion and usage of all extremities. 

·   Physically able to walk, stand, bend, stoop, kneel, reach, twist, lift, push, pull, climb, balance, crouch, handle, and lift items weighing up to 20 lbs. without assistance. 

·   Visual acuity corrected to perform job functions. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus. 

·   Must be able to clearly communicate with others via radio, phone, and verbal methods.  

·   May be required to enter confined spaces. 

·   May be required to work at elevated heights and access elevated structures without assistance. 


If you require accommodations during the application or interview process, please contact Human Resources at recruiting@next-decade.com.


Other Duties 

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. 

 

*In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.

 

NEXTDECADE VALUES

·   Safety – We make safety a priority. Everything we do relies on the safety of our people and the communities around us.

·   Integrity – We do the right thing, and are open, ethical, and fair. We hold ourselves to the highest standards in all that we do.

·   Honesty – We value truth and honesty in ourselves and others. We honor our commitments and take responsibility for our actions.

·   Respect – We listen, and respect people, the environment, and the communities in which we live and work.

·   Transparency – Transparency builds trust. We promote open communication with our people, our customers, and all our stakeholders.

·   Diversity – We value diversity of people and thought. It takes people with different strengths, ideas, and cultural backgrounds to make our company succeed.


NextDecadeprovides equal employment opportunities (EEO) to all applicants without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. NextDecadecomplies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. 

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What You Should Know About Supervisor, Document Control (Ref ID: 453), NextDecade

Are you ready to take the lead as a Supervisor, Document Control at NextDecade Corporation? Located in the vibrant city of Brownsville, Texas, this role is all about ensuring that our document control processes run like a well-oiled machine, supporting our mission to deliver secure and sustainable energy solutions. You will be pivotal in developing and mentoring a talented team of Document Control Technicians. Your responsibilities will include establishing operations document control standards and ensuring compliance with ISO-9001 requirements. You'll collaborate with various internal departments to provide timely document support and maintain an effective Electronic Document Management System (EDMS). In addition, you will guide the Management of Change (MOC) process and keep track of performance indicators for your team. With over a decade of experience in document control and five years in a supervisory role, you're equipped to lead in this fast-paced environment. Strong organization, effective communication, and the ability to inspire your team will be key to your success. If you're passionate about detail-oriented work, committed to high performance, and want to contribute to a lower-carbon future in the energy sector, we want to hear from you! Everyone at NextDecade is driven by our core values of safety, integrity, and respect, so you'll be part of a team that prioritizes ethical practices while fostering a collaborative workspace. Join us as we continue to make a meaningful impact in the world of energy, right here in Brownsville!

Frequently Asked Questions (FAQs) for Supervisor, Document Control (Ref ID: 453) Role at NextDecade
What are the main responsibilities of a Supervisor, Document Control at NextDecade?

As a Supervisor, Document Control at NextDecade, you will oversee the document control processes essential for maintaining our operations at the Rio Grande LNG facility. This includes developing document control standards, mentoring a team of Document Control Technicians, ensuring compliance with ISO-9001, and managing the Electronic Document Management System (EDMS). You will also collaborate with various departments to provide timely document support, ensuring that all documentation meets necessary compliance and quality standards.

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What qualifications do I need to apply for the Supervisor, Document Control position at NextDecade?

To apply for the Supervisor, Document Control role at NextDecade, you should have a high school diploma or equivalent, along with a minimum of 5 years of experience in a supervisory capacity and 10 years in document control, particularly in the oil and gas industry. Experience with electronic data management systems and ISO 9001 compliance is crucial, as well as excellent communication and leadership skills that enable you to motivate your team effectively.

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How does the Supervisor, Document Control contribute to NextDecade's mission?

The Supervisor, Document Control plays a vital role in ensuring that the documentation processes are streamlined and compliant, which supports NextDecade's mission of delivering lower carbon energy solutions. By maintaining high standards for document management, you contribute to the overall efficiency and safety of operations at the Rio Grande LNG facility, directly impacting the long-term success of sustainable energy initiatives.

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What kind of work environment can I expect in the Supervisor, Document Control role at NextDecade?

In the Supervisor, Document Control position at NextDecade, you will work in a dynamic and complex construction environment that includes exposure to both office settings and site operations. You may encounter varying weather conditions and noise levels, and safety is a priority, requiring the use of personal protective equipment (PPE). The role demands adaptability to changing environments and the ability to perform under pressure while supporting critical operational functions.

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Is it necessary to have experience with specific Electronic Document Management Systems for the Supervisor, Document Control job?

Yes, having experience with Electronic Document Management Systems (EDMS) such as Hexagon SDX, OpenText, or PIMS is highly beneficial for the Supervisor, Document Control role at NextDecade. Familiarity with these systems allows for effective management of both electronic and physical documents, ensuring compliance and efficiency in the documentation processes that underpin our operations.

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Common Interview Questions for Supervisor, Document Control (Ref ID: 453)
Can you explain your experience with document control and how it relates to the oil and gas industry?

In your response, highlight your experience overseeing document control processes, focusing on specific examples from your work in the oil and gas sector. Discuss the systems you've managed, such as EDMS, and any ISO 9001 compliance achievements or challenges you've faced.

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How do you ensure that your team meets document control compliance standards?

Discuss your approach to developing and implementing document control standards. Detail how you mentor your team, provide training, and monitor performance against established KPIs to ensure adherence to compliance requirements.

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What steps do you take to maintain effective communication with different departments?

Emphasize the importance of establishing regular communication channels with other departments. Share examples of how you've facilitated collaboration, addressed interdepartmental issues, or provided document support that enhanced workflow efficiency.

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Describe a situation where you had to manage a significant change in document control processes. How did you handle it?

Share a specific experience where you implemented a new process or system. Focus on your strategy for introducing the change to your team, addressing resistance if it arose, and monitoring the transition to ensure successful adaptation.

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What methods do you use to ensure the accuracy and completeness of documentation?

Discuss your systematic approach to document verification, whether through checklists, peer reviews, or audits. Share any techniques you use to enhance the quality of documentation, such as training team members on best practices.

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How do you prioritize tasks within your department to ensure timely delivery of documents?

Describe your method for assessing urgency and importance in document requests. Highlight any tools or strategies you use for task management, scheduling, and delivering documents efficiently while maintaining quality.

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Can you discuss your experience with quality assurance audits related to document management?

Provide examples of your involvement in quality assurance audits. Talk about your role in preparing for audits, your approach to addressing findings, and how you use audits as a tool for continuous improvement in document control processes.

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What challenges have you faced in managing a Document Control team, and how did you overcome them?

Share a specific challenge you've encountered, such as team dynamics or process issues. Focus on the strategies you employed to resolve the issue, fostering a positive work environment, and ensuring team productivity.

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What advice would you give to someone new to the role of Document Control Supervisor?

Offer insightful advice like the importance of understanding compliance standards, building strong teamwork, and never hesitating to seek help or ask questions. Emphasize ongoing learning and the value of establishing clear processes.

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How do you keep updated with changes in document management technology and standards?

Explain how you stay informed about industry trends, whether through attending workshops, participating in webinars, or following relevant publications. Highlight your commitment to continued professional development in document control.

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NextDecade is a liquefied natural gas (LNG) development company focused on LNG export projects. NextDecade is developing the largest LNG export solution linking Permian Basin and Eagle Ford Shale natural gas to the global LNG market, creating valu...

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