Secretary III

Get a free resume review

Job Posting Title

Secretary III

Agency

131 DEPARTMENT OF CORRECTIONS

Supervisory Organization

DOC Medical Administration

Job Posting End Date (Continuous if Blank)

April 22, 2025

Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.

Estimated Appointment End Date (Continuous if Blank)

Full/Part-Time

Full time

Job Type

Regular

Compensation

$40,627.85

Job Description

Basic Purpose

Positions in this job family are assigned responsibilities for performing confidential secretarial duties for an agency official or administrator.

Typical Functions

Opens, scans or reads and distributes mail; composes official correspondence for supervisor’s signature, disposes of routine correspondence.
Screens telephone calls; provides information or refers callers to appropriate staff members; answers inquiries.
Receives visitors; answers inquiries personally or refers to appropriate official.
Arranges for special conferences and meetings; maintains supervisor’s calendar, advising of commitments; arranges for travel itinerary and accommodations; prepares and submits travel claims and expense account.
Independently researches, assembles and summarizes material, information and data for administrative board or commission consideration and action; takes and transcribes dictation of confidential, technical or legal material requiring a high degree of accuracy; records and transcribes proceedings of meetings and conferences.
Appears before legislative committee hearings either alone or in the company of supervisor to present facts relative to agency programs, mission and/or budget; drafts proposed legislation; proposes budget items; confers with administrators on matters of staffing, budget and purchasing and contracts and/or policy.
Supervises administrative or clerical assistants.

Level Descriptor

At this level employees perform confidential secretarial work for the assistant administrator of a major service area; may direct the work of other technical/clerical employees.

Education and Experience

Education and Experience requirements at this level consist of five years of clerical office work, including two years as an office manager, executive assistant or as a confidential secretary, or an equivalent combination of education including two years as an office manager, executive assistant or as a confidential secretary experience.

Knowledge, Skills, Abilities and Competencies

Knowledge, Skills, and Abilities required at this level include knowledge of the procedures and techniques of business communications; of spelling, punctuation, and business English; of office methods; of computer operations; of business arithmetic; and of public relations. Skill is required to type accurately from a plain copy at a rate of fifty words per minute. Ability is required to handle confidential work with tact and discretion; to exercise judgment in interpreting and applying rules or policy; to establish and maintain working relationships with others; and to provide direction to other technical/clerical employees.

Additional Job Description

Union City Community Corrections Center

This is not a remote position.

Equal Opportunity Employment

The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.

Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub.

Average salary estimate

$40627 / YEARLY (est.)

min

max

$40627K

If an employer mentions a salary or salary range on their job, we display it as an "Employer Estimate". If a job has no salary data, Rise displays an estimate if available.

What You Should Know About Secretary III, OKGov

Are you ready to take charge of your career as a Secretary III with the Department of Corrections in Canadian County? In this full-time position, you'll be the crucial backbone of administrative support for agency officials, ensuring everything runs smoothly. Your day-to-day responsibilities will include managing confidential correspondence, screening phone calls, and welcoming visitors with professionalism and grace. You'll have the opportunity to arrange meetings and travel itineraries, contributing to the efficiency of our operations. What really sets this role apart is the chance to work with important data; you'll be responsible for researching and summarizing information that influences critical decisions for the agency. You'll also take the lead in transcribing high-level meetings and even represent the department in legislative hearings. This position requires five years of clerical experience, with at least two in a high-stakes environment like office management or executive assistance, so if you have that, you could be a perfect fit! Embark on a rewarding journey with us, and let your skills shine in a supportive and collaborative environment. We're waiting for you to join our dedicated team at the Union City Community Corrections Center where your contributions matter, and your growth is acknowledged.

Frequently Asked Questions (FAQs) for Secretary III Role at OKGov

What are the main responsibilities of a Secretary III at the Department of Corrections?

As a Secretary III at the Department of Corrections, your main responsibilities include managing confidential correspondence, screening calls, receiving visitors, and arranging meetings and travel. You’ll also handle administrative tasks like transcribing meeting proceedings and presenting information to legislative committees.