The Executive Assistant at Panoptyc plays a pivotal role by providing direct support to the CEO, which includes attending calls, documenting key decisions, managing the CEO's calendar, and handling professional correspondence. This position ensures that the CEO's time is utilized optimally and that all tasks are prioritized and completed efficiently.

Candidates interested in the Executive Assistant position at Panoptyc should have exceptional attention to detail, strong time management, and organizational skills. Excellent communication abilities are crucial, along with a proactive approach to anticipate the needs of the CEO. Familiarity with basic design skills is a plus, but not mandatory.

Yes, the Executive Assistant role at Panoptyc is fully remote, allowing you to work from anywhere. This flexibility aligns with our dynamic and global team culture, making it easier for you to maintain a work-life balance while contributing to our mission in loss prevention.

The Executive Assistant at Panoptyc is expected to work full-time, amounting to 40 hours per week, while adhering to a set schedule during U.S. Eastern Time hours. This structure ensures that consistent support is provided to the CEO and that communication remains seamless.

The Executive Assistant role at Panoptyc is unique because it offers the opportunity to work closely with executive leadership in a rapidly growing company that is reshaping the future of retail security. You will not only support the CEO but also be a vital part of a transformative mission, all within a flexible, remote working environment.

When prioritizing tasks as an Executive Assistant at Panoptyc, it's vital to consider deadlines and the urgency of each task. I would maintain an organized list of tasks, review it regularly, and adjust priorities based on the CEO's objectives and daily needs.

In managing a complex calendar, I ensure each appointment is well-organized and avoids overlaps. I utilize scheduling tools to track meetings and send reminders, allowing the CEO to focus on high-priority tasks without the stress of scheduling conflicts.

To maintain professionalism in communication, I always tailor my messaging to the audience while ensuring clarity and conciseness. I also pay attention to tone and follow up promptly to demonstrate respect and commitment to effective communication.

Handling confidential information requires a high degree of discretion. I follow strict protocols to ensure sensitive data is stored securely and shared only with authorized individuals. Maintaining confidentiality is paramount in supporting a CEO.

Before meetings, I review the agenda and any previous notes to ensure I'm prepared to take detailed notes. After each meeting, I compile action items and send out follow-up emails to keep everyone accountable and informed about decisions made.

In a situation with conflicting priorities, I first evaluated the urgency and impact of each task. I communicated with relevant stakeholders to negotiate deadlines or delegate tasks when appropriate, ensuring that all critical projects were completed on time.

I maintain organization through a combination of digital and physical systems. I use task management tools, maintain a detailed calendar, and keep thorough notes to track projects, ensuring that nothing falls through the cracks. Regularly reviewing and adjusting my organization methods is key.

I consider my greatest strength to be my adaptability. In a fast-paced environment like Panoptyc, being able to quickly adjust to new situations and priorities enables me to support the CEO effectively, even when challenges arise.

To understand my CEO's priorities, I engage in regular communication, asking clarifying questions about goals and objectives. I also pay attention to the focus areas discussed in meetings and stay flexible to adapt to any shifts in priorities.

I am drawn to the Executive Assistant position at Panoptyc because of the company's innovative approach to loss prevention and the opportunity to work closely with leadership. I thrive in environments that challenge me and offer the chance to contribute meaningfully to a forward-thinking team.