Assistant Project Manager
Description
POSITION SUMMARY
The Assistant Project Manager supports the Project Manager in planning, coordinating, and executing designated projects to ensure that objectives are achieved within prescribed time frames and budgets. This role requires strong organizational and technical writing skills, a detail-oriented approach, and the ability to follow project workflows effectively and promptly.
JOB RESPONSIBILITIES
/ Assist in reviewing project proposals or plans to determine time frames, funding limitations, procedures, staffing requirements, and resource allocation.
/ Support the development and implementation of work plans and staffing for each project phase.
/ Maintain detailed records of project progress, ensuring tasks are completed on time and within budget.
/ Prepare technical documents, status reports, and project updates for management and stakeholders.
/ Coordinate and communicate effectively with clients, vendors, and project personnel.
/ Identify potential issues and collaborate with the Project Manager to resolve problems promptly.
/ Track project milestones and deadlines, providing timely reminders and updates.
/ Ensure compliance with government regulations, standards, and requirements relevant to projects.
/ Contribute to the continuous improvement of project management processes and documentation.
/ Other duties as assigned.
Requirements
Knowledge, Skills, and Abilities:
/ Proficient in Microsoft Office Suite, ERP systems, and project management software (e.g., Microsoft Project).
/ Strong technical writing and documentation skills, ensuring clear and concise communication.
/ Exceptional organizational abilities and attention to detail.
/ Strong time management skills and ability to meet deadlines consistently.
/ Adept at virtual collaboration tools (e.g., Microsoft Teams, Zoom, Webex).
/ Analytical problem-solving skills with a proactive approach to challenges.
Education and Experience:
/ Bachelor's in Engineering from a four-year college or university
/ 1-3 years of experience in project coordination, technical writing, or a similar role in a manufacturing or project-oriented environment.
/ Exposure to scheduling, resource management, and cost estimation is a plus.
Personal Skills/Attributes required for the Position:
/ Proven track record of generating innovative and practical ideas.
/ Excellent verbal and written communication skills.
/ Excellent interpersonal and customer service skills.
/ Excellent organizational skills.
/ Strong analytical and problem-solving skills.
/ Strong supervisory and leadership skills.
/ Ability to prioritize tasks and to delegate them when appropriate.
/ Thorough understanding of or the ability to quickly learn about the project or product being developed.
/ Detail-orientated with ability to respond quickly to a fast-moving and ever-changing environment.
/ Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
/ Must be able to travel domestically and have a valid US passport for travel internationally.
Physical Demands:
/ The employee is regularly required to sit, stand, walk, bend, hear and talk.
/ The employee is frequently required to use hands.
/ The employee occasionally will be required to reach with hands or arms, climb or balance, stoop, kneel, crouch, and crawl.
/ The employee must occasionally lift and/or move up to 25 pounds.
/ Specific vision abilities required by this job include close vision, color vision, and depth perception.
/ The work environment is an office setting with periodic need to visit the plant floor.
/ This position may be required to work long hours extending into the weekends on some occasions. May also need to travel for short or extended trips as needed. Must be able and willing to travel to international and domestic sites.
/ Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Average salary estimate
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Exciting opportunities are waiting for you at our Buffalo, New York office as an Assistant Project Manager! In this dynamic role, you will play a crucial part in supporting the Project Manager by helping plan, coordinate, and execute various projects on time and within budget, making every day a chance to contribute to something impactful. If you have a knack for organization and are detail-oriented, you'll thrive in this environment. Your responsibilities will range from reviewing project proposals to maintain meticulous records of progress, ensuring no detail is overlooked. You'll work closely with clients and vendors, using your sharp communication skills to keep everyone in the loop. Being proactive is key here, especially when identifying potential issues and collaborating on solutions. Your strong technical writing skills will come into play as you prepare documents and status reports, which are essential for keeping management and stakeholders informed. The ideal candidate will have a Bachelor's degree in Engineering and a solid understanding of project management tools and software. Join our team to enhance your project management skills and contribute to the success of exciting initiatives. We can’t wait to see what you bring to the table!
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