Job details

Accounts Payable Specialist III

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Special Instructions to Applicants:

All interested applicants should attach a resume and cover letter in the Supporting Documents section of the application, preferably in a PDF format to avoid any formatting issues.

About Rice:

Boasting a 300-acre tree-lined campus in Houston, Texas, Rice University is ranked among the nation’s top 20 universities by U.S. News & World Report. Rice has a 6-to-1 undergraduate student-to-faculty ratio, and a residential college system, which supports students intellectually, emotionally and culturally through social events, intramural sports, student plays, lectures series, courses and student government. Developing close-knit, diverse college communities is a strong campus tradition, which is why Rice is highly ranked for best quality of life and best value among private universities.

Rice is also a wonderful place to work. Rice faculty, staff and students share values that are essential to our success as a healthy community. Those values guide our decisions and behaviors and shape Rice’s culture. They come through in the way we treat each other and the welcome we extend to our visitors. These values can be recalled simply by our name — RICE — Responsibility, Integrity, Community and Excellence.

Position Summary:

The Accounts Payable Specialist III is an integral member of the Accounts Payable team and plays a significant role in facilitating the department's success. The Accounts Payable department is a fast-paced environment where they will be working daily with faculty, staff, and suppliers. The Accounts Payable Specialist III has a strong role in ensuring that the payment documents are distributed and/or processed in a timely manner.

Ideal Candidate Statement:

The ideal candidate is tactful, considerate, and able to effectively manage interactions with other members of the Rice community and with the public.

Workplace Requirements:

Hybrid: 3 days in the office, 2 days remote. To be decided by the hiring manager after a probationary period. Business casual attire while in the office and working remotely.

Proposed Hiring Range: $23.41 - $29.23 per hour, dependent upon experience and qualifications.

*Non-Exempt (hourly) positions under FLSA are eligible for overtime.

Minimum Requirements:

Associate’s Degree
- In lieu of the education requirement, additional related experience, above and beyond what is required, may be substituted on an equivalent year-for-year basis.
3+ years of experience in accounts payable
- In lieu of the experience requirement, additional related education, above and beyond what is required, may be substituted on an equivalent year-for-year basis.

Skills:

Ensures that payment documents are distributed and processed in a timely manner
Proficient in using accounting software and MS Office Suite (Excel, Word)
Strong organizational, analytical, and time management skills
Able to handle high volume workload
Experience working with an enterprise resource planning system (ERP)
Process invoices to ensure purchase orders are on the invoice; 3-way matching
Verify accuracy of supplier’s invoices and documentation to resolve any discrepancies
Detail-oriented and critical thinking skills are necessary
Communication skills necessary to effectively communicate, update, persuade, and facilitate discussions with all levels of management
Ability to work both independently and collaboratively as part of a team
Strong problem-solving skills: ability to work well in a fast-paced environment

Preferences:

Experience working with an enterprise resource planning system (ERP), preferably Oracle
Associate degree in accounting or related field preferred
Excellent attention to detail
Proficient in using accounting software and MS Office Suite (Excel, Word)
Strong organizational, analytical, and time management skills
Experience working with an enterprise resource planning system (ERP)

Essential Functions:

Ensures that payment documents are distributed and processed in a timely manner
Reconcile vendor statements and resolve any outstanding issues
Assist with special projects or assignments as directed by management
Establish and maintain relationships with faculty, staff, and suppliers
Enforce the University’s policies and procedures when it comes to use of Purchase Orders
Review and process credit memos
Maintain confidentiality of organizational information
Escalate risks to leadership
Verify the remit-to address on the invoices to ensure it matches what’s in the system (Oracle) before validating the invoice to ensure payments are sent to the correct address
Help Supervisor train Accounts Payable Specialist II when needed
Perform all other duties as assigned

Rice University HR | Benefits: https://knowledgecafe.rice.edu/benefits

Rice Mission and Values: Mission and Values | Rice University

Rice University is committed to ensuring Equal Employment Opportunity and welcoming the fullness of diversity into our candidate pools. Rice considers qualified applicants for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national or ethnic origin, genetic information, disability, or protected veteran status. Rice also provides reasonable accommodations to qualified persons with disabilities. If an applicant requires a reasonable accommodation for any part of the application or hiring process, please contact Rice University’s Disability Resource Center at 713-348-5841 or adarice@rice.edu for support.

If you have any additional questions, please email us at jobs@rice.edu. Thank you for your interest in employment with Rice University.

Average salary estimate

$54695 / YEARLY (est.)

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$48640K

$60750K

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What You Should Know About Accounts Payable Specialist III, Rice University

Are you ready to take your career to the next level as an Accounts Payable Specialist III at Rice University in Houston, Texas? This is your chance to join a dynamic and fast-paced Accounts Payable team, playing a vital role in managing the financial processes that keep our university running smoothly. In this position, you'll interact daily with faculty, staff, and suppliers to ensure timely processing of payment documents. We're looking for a detail-oriented and organized individual who thrives in a collaborative environment. Your responsibilities will include verifying invoice accuracy, reconciling vendor statements, and enforcing our purchase order policies. A degree in accounting or related fields is preferred, alongside at least 3 years of accounts payable experience. Familiarity with enterprise resource planning systems like Oracle will be advantageous, but we're also open to candidates willing to grow and learn. You will have the flexibility of hybrid work – 3 days in the office and 2 days remote. If you enjoy applying your analytical skills while maintaining exceptional communication with various stakeholders, we want to hear from you! At Rice University, we pride ourselves on fostering a community guided by our core values of Responsibility, Integrity, Community, and Excellence. This position not only offers competitive pay ranging from $23.41 to $29.23 per hour based on experience but also a chance to be part of an esteemed institution renowned for its quality of life and support for employees. Your contributions will help shape a thriving academic environment that nurtures future generations.

Frequently Asked Questions (FAQs) for Accounts Payable Specialist III Role at Rice University

What are the primary responsibilities of the Accounts Payable Specialist III at Rice University?

As an Accounts Payable Specialist III at Rice University, your primary responsibilities will include ensuring payment documents are processed in a timely manner, verifying invoice accuracy, and reconciling vendor statements. You’ll also establish and maintain strong working relationships with faculty, staff, and suppliers while ensuring compliance with university policies regarding Purchase Orders.