Accounts Payable Supervisor

As an Accounts Payable Supervisor at SRS Distribution, you will oversee the daily operations of the accounts payable department, ensuring tasks are completed on time according to Service Level Agreements (SLAs). You’ll serve as a point of contact for resolving vendor issues, train and evaluate staff performance, and manage workload delegation, all while monitoring internal controls to maintain compliance.

To qualify for the Accounts Payable Supervisor position at SRS Distribution, you should have a minimum of five years of accounts payable experience and at least three years in a supervisory role. While an associate's or bachelor’s degree is preferred, strong leadership skills, attention to detail, and expertise in Microsoft Office are essential for success in this role.

The ideal candidate for the Accounts Payable Supervisor role at SRS Distribution must exhibit leadership capabilities, strong organizational skills, and excellent communication. Being calm and professional under pressure is critical, as is having proficiency in Microsoft Office applications. Additionally, familiarity with DMSI, P2P, and MS Dynamics GP is a plus.

At SRS Distribution, as an Accounts Payable Supervisor, you have ample opportunities for advancement. Your strong performance in this role can lead to higher managerial positions within the finance department or even cross-departmental opportunities as our company continues to expand.

SRS Distribution offers a competitive benefits package to its Accounts Payable Supervisor, which includes weekly pay, generous paid time off, a 401(k) plan with a company match, medical, dental, and vision benefits, as well as a paid parental leave program and employee referral bonuses. We're committed to supporting our employees in their personal and professional journeys.

When discussing your experience with accounts payable, focus on specific processes you’ve managed, such as invoice processing, disbursement controls, and vendor relationships. Highlight any improvements you’ve implemented and how they benefited the organization.

In high-pressure situations, I stay organized by prioritizing tasks and communicating effectively with my team. I also focus on maintaining a calm composure, which helps encourage the same in my colleagues, ensuring we meet deadlines efficiently.

I believe in fostering open communication and recognizing individual contributions. I set clear goals and provide constructive feedback to my team while celebrating their achievements, which helps build morale and encourages a strong work ethic.

Ensuring accuracy in accounts payable requires thorough checks and balances. I leverage technology, implement double-check systems, and promote a culture of attention to detail among team members to minimize errors and maintain accurate records.

I encountered a situation where an invoice discrepancy caused delays in payment. I proactively contacted the vendor to clarify misunderstandings and collaborated with my team to correct our records, resulting in timely resolution and improved relation with our vendor.

Key performance indicators (KPIs) for accounts payable include invoice cycle time, payment accuracy, percentage of timely payments, and vendor relationship management metrics. Using these KPIs, I can assess the department's efficiency and identify areas for improvement.

I adopt a hands-on approach to training new staff, starting with comprehensive overviews of our processes. I also provide shadowing opportunities, offer continuous support, and encourage questions to foster understanding and confidence in their ability to perform.

I am comfortable using various accounting software, including MS Dynamics GP, DMSI, and P2P systems. I also have adept skills in Excel for data analysis and reporting, which are vital functions in accounts payable.

Teamwork in accounts payable is crucial as it enhances collaboration and improves problem-solving capabilities. By fostering a supportive team environment, we can tackle challenges more effectively and ensure that deadlines are consistently met.

I take a professional approach to resolving disputes with vendors by documenting the issue, communicating directly with the vendor to understand their perspective, and collaboratively finding a solution. This not only resolves the immediate problem but also strengthens our long-term relationship.