Project Coordinator - Accounts Payable

As the Project Coordinator - Accounts Payable at CARIAN, your main responsibilities will include reviewing contractor invoices for compliance with contract terms, ensuring all supporting documentation is in order and maintaining financial accuracy. You'll also coordinate with vendors to resolve any discrepancies and manage the timely submission of invoices for payment.

To apply for the Project Coordinator - Accounts Payable position at CARIAN, you need at least a high school diploma, though an Associate’s or Bachelor’s degree is preferred. Candidates should have advanced proficiency in Microsoft Office Suite and ideally some familiarity with accounting software such as SAP or Oracle.

For the Project Coordinator - Accounts Payable role at CARIAN, advanced proficiency in Microsoft Office Suite (especially Excel, Word, and Outlook) is essential. Familiarity with accounting software like SAP or Oracle will be beneficial for managing and analyzing contractor invoices.

While specific accounts payable experience is not strictly required, having a background that demonstrates strong organizational and analytical skills, as well as a reliability in managing financial documentation, would certainly strengthen your application for the Project Coordinator role at CARIAN.

At CARIAN, you can expect a dynamic team environment where collaboration and communication are key. You’ll often work independently on your tasks, but will also be part of a supportive team that values your insights and contributions in the Accounts Payable process.

To ensure accuracy, I carefully check all documents against contractual conditions, double-check numbers for mathematical consistency, and keep an organized record of all invoices to avoid any discrepancies.

In such a situation, I would first verify all the details by comparing the invoice with the contract. Then, I would communicate with the vendor to clarify any discrepancies and ensure that corrective actions are taken for proper billing.

I am familiar with software like SAP and Oracle and have used these programs to manage and track invoices, ensuring that all entries are accurately documented and compliant with internal financial rules.

Staying organized under pressure involves prioritizing tasks based on urgency and ensuring I have a reliable system in place for tracking deadlines. I often use checklists and digital tools to keep everything on track.

I believe in maintaining open and professional communication when addressing discrepancies. I would clearly explain the issues at hand, provide relevant documentation, and work collaboratively to find a solution.

In a previous role, I encountered conflicting information between vendor invoices and internal records. I initiated a thorough investigation, liaising with both vendors and internal teams to resolve the issue successfully, ensuring timely payments.

Key skills include strong attention to detail, effective communication, and excellent organizational abilities. It's crucial to be analytical and able to work both independently and as part of a team.

I typically assess the deadlines for each invoice and prioritize those approaching their due dates. I maintain a clear visualization of tasks to keep workflows efficient and organized.

CARIAN is committed to being an equal opportunity employer, celebrating diversity and promoting an inclusive workplace. They actively work to provide opportunities to women, veterans, and underrepresented minorities.

I stay updated on financial regulations through continuous learning and professional development. In case of changes, I would reassess our processes and ensure compliance by updating our procedures accordingly.