Associate Chair

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Closing Date:

04/24/2025

Type of Position:

Management - Operations

Job Type:

RegularNo

Institution Name:

University of Arkansas for Medical Sciences

The University of Arkansas for Medical Sciences (UAMS) has a unique combination of education, research, and clinical programs that encourages and supports teamwork and diversity. We champion being a collaborative health care organization, focused on improving patient care and the lives of Arkansans.
 

UAMS offers amazing benefits and perks (available for benefits eligible positions only):

• Health: Medical, Dental and Vision plans available for qualifying staff and family
• Holiday, Vacation and Sick Leave
• Education discount for staff and dependents (undergraduate only)
• Retirement: Up to 10% matched contribution from UAMS
• Basic Life Insurance up to $50,000
• Career Training and Educational Opportunities
• Merchant Discounts
• Concierge prescription delivery on the main campus when using UAMS pharmacy

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.  To apply for the position, please click the Apply link/button.

The University of Arkansas is an equal opportunity institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of any category or status protected by law, including age, race, color, national origin, disability, religion, protected veteran status, military service, genetic information, sex, sexual preference, or pregnancy. Federal law prohibits the University from discriminating on these bases. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University's Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.

Persons must have proof of legal authority to work in the United States on the first day of employment.

All application information is subject to public disclosure under the Arkansas Freedom of Information Act.
 

For general application assistance or if you have questions about a job posting, please contact Human Resources at askrecruitment@uams.edu.

Department:

COM | Radiation Oncology

Department's Website:

Summary of Job Duties:

The Department Administrator of Radiation Oncology and Division Administrator for the division of Endocrinology is responsible for the administrative and financial authority in both areas and reports jointly to the Chairperson of Radiation Oncology, the Division Chief of Endocrinology, and the COM Associate Dean for Finance and Administration along with the Department Administrator for Internal Medicine.

The Department Administrator directs human resources, finance and budgeting, strategic planning, and department operations and represents the Department, Division, and College both within and outside UAMS. In helping to fulfill the mission of UAMS, the Department/Division Administrator has administrative authority over the Research, educational, and service operations and activities. He/She uses judgment and experience to apply advanced knowledge, skills, methods, and practices to ensure all department personnel follow all UAMS policies and procedures. He/She also conducts analysis and problem-solving to plan and prioritize a varied workload that involves developing solutions to emergent issues, time-sensitive and/or confidential projects, and complex problems.

The Department/Division Administrator may collaborate with one or more Service Line Administrators to facilitate strategic initiatives, faculty recruiting/onboarding, scheduling, effort allocation, assignments, and budget and financial analysis.

Qualifications:

• Master's degree in Business, Health Care, or related, plus 6 years of business management experience with exposure to a combination of budget, finance, and human resources or

• Bachelor's degree in Business, Health Care, or related field plus 8 years of business management experience with exposure to a combination of budget, finance, and human resources or

• High School diploma/GED plus 12 years of business management experience with exposure to a combination of budget, finance, and human resources required.

Knowledge, Skills, and Abilities:

• Knowledge of academic medical center operations, planning, finance, and administration. 

• Ability to collaborate with clinical partners to ensure seamless operations between the academic and clinical enterprise. 

Additional Information:

Responsibilities:

• Oversee post-award activities for Radiation Oncology and Endocrinology grants, ensuring compliance with regulations, budgetary oversight, and reporting.

• Collaborate with Principal Investigators, regulatory entities, and internal teams to ensure smooth grant administration.

• Manage financial operations, develop budgets, monitor accounts, and provide fiscal reporting for the Department of Radiation Oncology and Division of Endocrinology.

• Ensure compliance with funding sources, including grants, state funds, and clinical trials.

• Oversee department/division operations, faculty recruitment, hiring, and performance evaluations.

• Ensure compliance with policies, process improvements, and effective communication among staff and leadership.

• Manage HR-related tasks for direct reports, including cost allocations and annual evaluations.

• Approve and oversee grant-related procurement, travel, and purchasing.

• Ensure adherence to federal, state, and sponsor regulations.

• Conduct quality assurance reviews, facilitate audits, and monitor financial and operational processes.

• Train new employees on procurement processes, manage Central Regional Programs vehicles, and oversee reconciliation of purchasing cards.

• Provide customer service and support organizational goals through professional development.

• Perform other duties as assigned.

Salary Information:

Commensurate with education and experience

Required Documents to Apply:

Resume

Special Instructions to Applicants:

Please contact askrecruitment@uams.edu for any recruiting related questions.

All application materials must be uploaded to the University of Arkansas System Career Site https://uasys.wd5.myworkdayjobs.com/UASYS  

Please do not send to listed recruitment contact.

Pre-employment Screening Requirements:

Criminal Background Check

This position is subject to pre-employment screening (criminal background, drug testing, and/or education verification). A criminal conviction or arrest pending adjudication alone shall not disqualify an applicant except as provided by law. Any criminal history will be evaluated in relationship to job responsibilities and business necessity.  The information obtained in these reports will be used in a confidential, non-discriminatory manner consistent with state and federal law. 

Constant Physical Activity:

Feeling, Grasping, Hearing, Manipulate items with fingers, including keyboarding, Repetitive Motion, Sitting, Standing, Talking, Walking

Frequent Physical Activity:

Crouching, Kneeling, Lifting, Pulling, Pushing, Stooping

Occasional Physical Activity:

Balancing, Climbing, Crawling

Benefits Eligible:

Yes