Project Specialist, Allergan Medical Institute (AMI) Curricula Design & Development

At Allergan Aesthetics, an AbbVie company, we develop, manufacture, and market a portfolio of leading aesthetics brands and products. Our aesthetics portfolio includes facial injectables, body contouring, plastics, skin care, and more. Our goal is to consistently provide our customers with innovation, education, exceptional service, and a commitment to excellence, all with a personal touch. For more information, visit https://global.allerganaesthetics.com/. Follow Allergan Aesthetics on LinkedIn.

We’re looking for an immensely organized and personable Project Specialist to be a part of the in-

house creative team under AMI. Ideal candidates for this role will know and love digital project

management tools, have a passion for clinical education development, and display a talent for

organizing cross-functional team members and processes – ensuring that we perform at a high-

level and launch compliant programs on time.

Reporting into the Senior Manager, AMI Curricula Design & Development, you will work alongside

creatives and curricula experts to ensure all content makes its way through the Curricula, Design,

Medical, Regulatory, Compliance, and Legal review process. Ensuring all materials are complete,

legally accurate/compliant, successfully executed and delivered on time. This is a remote

position.

Responsibilities:

1. Management of our Medical, Legal, Regulatory, and Compliance (MLRC) review systems

and processes, from initial concepts through to approve for distribution

2. Know when to escalate resource bandwidth and project blockers to manager

3. Works closely with Project Manager to support project planning, assists with identifying,

monitoring, and analyzing projects for risks

4. Act as liaison for all stakeholders to ensure project deadlines are met, as well as liaison

between AMI Curricula team and Marketing Operation team

5. Takes ownership of projects in your queue, actively advocates for project approval

6. Participate/schedule meetings to present topics and provide input, recognize issues and

provide solutions

7. Create and maintain a “best practices log” that captures common MLRC

requests/guardrails, and frequently made mistakes in our program contents, to prevent

roadblocks and achieve a faster turnaround time, and share-out to team so we do not

repeat mistakes

8. Spend time thoroughly and meticulously reading program content to actively apply “best

practices” to each job before routing into review system as well as applying metadata

that is accurate

9. Work with digital asset management teams to ensure that all approved materials are

properly produced, archived, retrieved, and moved across the organization

10. Proactively build strong working relationships with stakeholders, reviewers, and vendors;

and work with employees in all levels including VPs.

11. Manage and monitor communications with volumes of 60+ emails/messages/text per day 12. Travel to bi-annual team meetings 13. Perform other duties as assigned

Required

1. Bachelor’s degree or equivalent in experience, is required

2. 2-4 years in a project management role

3. Excellent time management and organizational skills with a high sense of urgency and

ownership of your projects

4. Experience with project management software and compliance systems

5. Strong problem-solving skills and solution-oriented

6. Excellent interpersonal skills (communication, empathy, and conflict resolution skills)

7. Computer literacy, tech savvy, MS Office (Excel, Outlook, Word, PowerPoint)

8. Adaptive to a rapidly changing environment with seasonal high-volume workload, flexible

to working overtime and/or weekends

Nice to have

1. Experience in Mac OS

2. Knowledge of Adobe Acrobat, Adobe Workfront, Slack, Veeva Vault, Frame.io,

Confluence, Monday.com, and Google (Drive, Docs, Sheets)

Applicable only to applicants applying to a position in any location with pay disclosure requirements under state or local law: ​​

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• The compensation range described below is the range of possible base pay compensation that the Company believes in good faith it will pay for this role at the time of this posting based on the job grade for this position. Individual compensation paid within this range will depend on many factors including geographic location, and we may ultimately pay more or less than the posted range. This range may be modified in the future.​​

• We offer a comprehensive package of benefits including paid time off (vacation, holidays, sick), medical/dental/vision insurance and 401(k) to eligible employees.​​

• This job is eligible to participate in our short-term incentive programs. ​​

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Note: No amount of pay is considered to be wages or compensation until such amount is earned, vested, and determinable. The amount and availability of any bonus, commission, incentive, benefits, or any other form of compensation and benefits that are allocable to a particular employee remains in the Company's sole and absolute discretion unless and until paid and may be modified at the Company’s sole and absolute discretion, consistent with applicable law. 

AbbVie is an equal opportunity employer and is committed to operating with integrity, driving innovation, transforming lives, serving our community and embracing diversity and inclusion.  It is AbbVie’s policy to employ qualified persons of the greatest ability without discrimination against any employee or applicant for employment because of race, color, religion, national origin, age, sex (including pregnancy), physical or mental disability, medical condition, genetic information, gender identity or expression, sexual orientation, marital status, status as a protected veteran, or any other legally protected group status.

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