Job details

Event Specialist

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Description

· Develop a clear understanding of the event-specific brand strategy and marketing plan including activities, goals, objectives and KPIs.

· Research vendors and make selections based on their creativity, quality, and cost.

· Book venues, work with BD to schedule and invite attendees, draft and finalize contracts, and lock down day-of logistics and contingency plans.

· Develop content for event materials and work with design to produce.

· Hire personnel as needed across all functions of an event (ex: registration, setup, catering, audio/visual).

· Handle day-to-day administration of events and programs, including order placements, BEO reviews, vendor monitoring, travel planning, restaurant reservations, attendee participation, registration counts, RSVP tracking, and issues resolution.

· Assist with social media platforms and manage posts’ schedule for content posting, track performance of content, manage content calendar and pipeline of localized content for all online platforms regarding event promotion and follow up.

· Support the creation of collateral (digital and physical), whenever needed, including assisting with creation of drafts, project management etc.

· Drive database development to grow leads and support lead generation pre, during, and post event.

· Assist with maintenance of the lead and customer database, as well as stay up-to-date with the relevant QWA marketing technologies and platforms.

· Planning and managing trade shows, conferences, events and meetings by identifying, coordinating and assembling requirements, developing assignments and schedules, coordinating mailing lists and establishing contacts.

· Assist in analyzing marketing data to help shape future marketing event strategies.

· Ensure consistency in communications and brand guidelines when deploying strategies.

· Work with partners and QWA thought leaders on content and execution of speaking events.

· Be a brand advocate.

· Support overall marketing team goals and programs.

Skills

Event coordination, Project management, Event planning, Administrative support, Calendar management, Event management, Microsoft office

Additional Skills & Qualifications

· Bachelor’s degree in marketing, communications, or a related field preferred.

· 2+ years of relevant event coordination both virtual and in-person experience required.

· Outstanding English presentation, grammar, and writing skills.

· Extremely organized with acute attention to detail.

Experience Level

Expert Level

Pay and Benefits

The pay range for this position is $32.69 - $32.69/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Hanover,MD.

Application Deadline

This position is anticipated to close on Apr 11, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

Hiring diverse talent
Maintaining an inclusive environment through persistent self-reflection
Building a culture of care, engagement, and recognition with clear outcomes
Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

Average salary estimate

$67831 / YEARLY (est.)

min

max

$67831K

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What You Should Know About Event Specialist, Aston Carter

If you're passionate about orchestrating unforgettable experiences and possess a keen eye for detail, then the Event Specialist position at Aston Carter in Hanover, Pennsylvania might just be the perfect fit for you! In this exciting role, you'll dive deep into event-specific brand strategies, ensuring that every occasion aligns with the objectives and KPIs outlined in our marketing plan. You'll be the go-to person for researching and selecting top-notch vendors, booking venues, and coordinating day-of logistics.Your creative flair will shine as you develop captivating content for event materials and work closely with our design team to produce engaging collateral. Managing various aspects of events, like registration and catering, will be second nature to you. You’ll even assist in amplifying our events on social media, managing content calendars, and tracking performance metrics. With at least two years of relevant event coordination experience, you’ll thrive in our fast-paced environment. We're looking for someone who can juggle multiple tasks while keeping everything organized and on track. A knack for project management and a solid understanding of marketing technologies are essential. If bringing people together is your forte, and you have the organizational skills to back it up, we’d love to have you part of our dynamic marketing team at Aston Carter. Let’s create memorable events together!

Frequently Asked Questions (FAQs) for Event Specialist Role at Aston Carter

What responsibilities does the Event Specialist at Aston Carter have?

The Event Specialist at Aston Carter will manage a variety of responsibilities, including developing a deep understanding of event-specific brand strategies and marketing plans. You'll research and select vendors based on creativity and quality, book venues, handle contracts, and ensure flawless day-of logistics. Additionally, you'll develop content for event materials, assist with social media content related to events, and support lead generation activities.