Administrative Staff Analyst - job 2 of 3

To be eligible for the Administrative Staff Analyst position at DOT in New York City, you must either currently serve in the title of Administrative Staff Analyst or be reachable on the Civil Service list. Alternatively, you may qualify under the 55A program. Educationally, a master's degree in finance, economics, or a related field is required, along with two years of relevant experience in budget administration, accounting, or similar roles. A bachelor's degree paired with four years of the required experience can also qualify you.

As an Administrative Staff Analyst at DOT, your primary responsibilities include auditing agreements for compliance with city regulations, monitoring financial transactions exceeding $60 million per year, and assisting the Finance Manager in analyzing the fiscal position of various city programs. You'll also prepare important budget proposals and provide financial support through detailed reports. Your analytical skills will be key in aiding the financial strategies of DOT.

The Administrative Staff Analyst plays a crucial role in the budget process at DOT by preparing the Program to Eliminate the Gap (PEG) proposals, which are essential for annual budgeting. This involves collaborating with the Finance Manager and submitting necessary materials to DOT’s budget office four times a year. Your insights and financial acumen will impact the allocation of funds towards key city projects.

To succeed as an Administrative Staff Analyst at DOT, key skills include strong analytical abilities to interpret financial data, excellent communication for effectively relaying complex information, and a thorough understanding of budgetary processes. Familiarity with auditing procedures and financial regulations is essential, as well as the capability to oversee compliance across various city projects. Leadership experience will also enhance your candidacy.

Yes, the City of New York is committed to fostering an inclusive workforce. As an Administrative Staff Analyst at DOT, you will work in an environment that values diversity and actively promotes a non-discriminatory workplace. This commitment ensures that all employees have a supportive and equitable experience, making it the optimal environment for everyone to thrive.

When answering this question, provide specific examples of your previous budget preparation work, highlighting your role in compiling financial data, analyzing trends, and collaborating with team members. Mention any tools or software used and the outcomes of your budget proposals, emphasizing how they aligned with organizational goals.

Talk about your approach to compliance, including methods for reviewing agreements, checking for adherence to legal requirements, and conducting audits. Illustrate your process with concrete examples where your attention to detail ensured successful compliance and minimized financial risk.

Discuss your techniques for consistently monitoring financial transactions, such as setting up systems for regular checks, utilizing financial software, and maintaining detailed records. Provide an example of a time you identified an anomaly and how your investigation led to a better financial outcome.

Explain your conflict resolution skills, emphasizing active listening, empathy, and clear communication. Share a specific situation where you facilitated a resolution between parties, detailing the steps you took to understand differing views and arrive at a mutually beneficial solution.

Your response should reflect an understanding of the broader impact of financial analysis on public initiatives. Discuss how it informs budget decisions, maximizes resource allocation, and supports transparency. You might want to mention how your financial analyses have previously contributed to better project outcomes.

Emphasize your structured methodology when producing ad-hoc reports. Talk about how you gather data, determine report objectives, and tailor your findings to meeting the specific needs of stakeholders, ensuring clarity and actionable insights.

Share a specific example where your analytical approach led to cost savings. Describe the strategies you implemented, how you analyzed the program's financial performance, and what measures you took to provide a more efficient solution without sacrificing quality.

Demonstrate your commitment to continuous learning by mentioning relevant seminars, courses, or publications you follow. Explain how staying informed benefits your role and improves compliance and reporting processes with the latest regulations.

Detail the financial software you've used in past roles, mentioning specific functionalities that you’re proficient with. Highlight how these tools assisted you in performing your duties more efficiently, especially concerning data management, reporting, and compliance.

Outline your methodical process for bank reconciliations, which includes checking transactions against records, addressing discrepancies, and working closely with the Comptroller's Office. Provide an example of how your careful reconciliations have helped maintain financial integrity in previous roles.