Event Services – Athletics Event Coordinator Associate (FWS/NFWS)

As an Event Coordinator Associate at Grand Canyon University, your main responsibilities include preparing for athletic events by organizing all event details, assisting with setup and teardown, and tracking event data. You'll also facilitate communication and collaboration with student workers and full-time staff, ensuring that all events are executed seamlessly.

To apply for the Event Services – Athletics Event Coordinator Associate position at Grand Canyon University, you must be a full-time student enrolled in either a bachelor's or master's program. Additionally, you need to maintain a GPA of 2.0 or higher for bachelor students or 3.0 for master students and be in good standing with the University.

Success in the Event Coordinator Associate role at Grand Canyon University requires strong organizational and multitasking skills, excellent time management, and a detail-oriented mindset. The ability to work well with others, including student workers and external vendors, and to provide exceptional customer service is also crucial.

The work schedule for the Event Services – Athletics Event Coordinator Associate at Grand Canyon University is quite flexible, allowing up to 20 hours of work per week. However, you should be prepared for early mornings, nights, and weekends depending on event schedules and requirements.

As an Event Coordinator Associate at Grand Canyon University, you will primarily work in an office environment on campus, but you'll also be involved in various athletic events. Expect to work indoors, with some variability in temperature and equipment noise, as well as the occasional need to interact with outdoor settings during events.

When answering this question, share specific examples of events you've helped plan, focusing on your role and the outcomes. Highlight your organizational skills and ability to work under pressure, as well as any relevant experience you have in sports or academic settings.

Demonstrate your ability to prioritize effectively by explaining your task management strategies, such as using checklists or timelines. Discuss how you assess the urgency and importance of each task and how you adapt as new challenges arise.

Focus on skills relevant to the role, such as organization, multitasking, communication, and customer service. Provide concrete examples of situations where you've applied these skills to ensure successful events.

Show your problem-solving skills by discussing a specific scenario where you faced a challenge. Detail the approach you took, the communication techniques you used, and the resolution you achieved, emphasizing your ability to stay calm under pressure.

Share experiences that highlight your collaborative spirit, focusing on how you've successfully worked with diverse teams. Discuss examples where you contributed to shared goals and resolved conflicts amicably.

Use the STAR (Situation, Task, Action, Result) method to narrate a specific event where your contributions were crucial. Highlight your initiative and ability to anticipate needs, illustrating your commitment to excellence.

Explain your familiarity with data analysis in event management, detailing how you collect and interpret metrics to assess event success. Discuss how you apply this data to inform planning for future events.

List specific programs you have used, such as Microsoft Office Suite, spreadsheets, or project management tools. Provide examples of how you've leveraged technology to streamline your event planning processes.

Articulate your passion for sports and events, reinforcing your alignment with the University's values. Mention how this position will allow you to utilize your skills while contributing to a vibrant campus community.

Discuss your time management practices, such as scheduling, prioritizing commitments, and maintaining focus during studies. Reinforce your understanding of the balance required and your commitment to both academics and work.