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On-Call Administrative Assistant - job 2 of 2

Givens Estates is a continuing care retirement community focusing on enhancing the lives of older adults. They are looking for an on-call Administrative Assistant to provide administrative support and serve as a receptionist.

Skills

  • Computer proficiency with Microsoft Office
  • Multitasking
  • Customer service

Responsibilities

  • Answering phones and directing calls
  • Greeting guests and residents
  • Assisting with document management tasks
  • Completing clerical tasks
  • Maintaining resident database
  • Creating and maintaining guest room reservations
  • Reserving conference rooms

Education

  • High School Education or GED
  • College degree preferred

Benefits

  • Educational assistance
  • Professional development opportunities
  • Flexible spending account
  • Access to life insurance products
To read the complete job description, please click on the ‘Apply’ button
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CEO of Givens Communities
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Kevin Schwab
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Average salary estimate

$39520 / YEARLY (est.)
min
max
$39520K
$39520K

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What You Should Know About On-Call Administrative Assistant, Givens Communities

Are you ready to make a difference in the lives of older adults? Givens Estates in Asheville, NC is looking for a dedicated On-Call Administrative Assistant to join our vibrant community! At Givens, we believe in expanding the possibilities of aging and supporting our residents with dignity and respect. In this casual yet impactful role, you’ll be the welcoming face at our front desk, answering phones, greeting guests and residents, and providing essential administrative support to various departments. It's all about collaboration here! As an On-Call Administrative Assistant, you’ll assist with clerical tasks, maintain our resident database, ensure policies are up to date, and much more. Your organization and multitasking skills will shine as you prioritize tasks while delivering excellent customer service. While experience with older adults is a plus, your enthusiasm and willingness to learn are what will really stand out. Plus, you’ll enjoy a flexible work schedule, educational assistance, and opportunities for professional development. Joining Givens means being part of a forward-thinking nonprofit that cares passionately about its mission and its people. If you’re looking for a role where you can contribute to meaningful lifestyles and build a future with endless possibilities, we want to hear from you!

Frequently Asked Questions (FAQs) for On-Call Administrative Assistant Role at Givens Communities
What are the primary responsibilities of the On-Call Administrative Assistant at Givens Estates?

The On-Call Administrative Assistant at Givens Estates in Asheville, NC plays a vital role by providing administrative support for various departments. Responsibilities include answering phones, directing calls, greeting guests and residents, assisting with document maintenance, and performing general clerical tasks. You will also be responsible for maintaining the resident database and HIPAA privacy information, as well as managing conference room reservations and guest room bookings.

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What qualifications are needed for the On-Call Administrative Assistant position at Givens Estates?

For the On-Call Administrative Assistant role at Givens Estates, a minimum of a high school education, or GED equivalent, is required. While a college degree is preferred, it is not mandatory. Proficiency in Microsoft Office, including Word, Excel, and Outlook, is essential, along with a demonstrated ability to work effectively in a fast-paced, team-oriented environment.

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How does Givens Estates support its On-Call Administrative Assistants?

At Givens Estates, we pride ourselves on being a supportive employer. As an On-Call Administrative Assistant, you will receive educational assistance and professional development opportunities to help further your career. In addition, you'll be part of a compassionate team dedicated to empowering older adults, which fosters an enriching work environment.

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What is the compensation for the On-Call Administrative Assistant at Givens Estates?

The On-Call Administrative Assistant position at Givens Estates offers a competitive compensation of $19.00 per hour, along with access to various benefits. This small but significant role allows you to earn while making a meaningful impact in your community.

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What is the work culture like at Givens Estates for the On-Call Administrative Assistant?

The work culture at Givens Estates is warm, welcoming, and driven by a strong sense of purpose. As an On-Call Administrative Assistant, you will be part of a team that prioritizes diversity, belonging, and respect. Your contributions will not only enhance the daily experiences of our residents but also foster a positive and collaborative atmosphere among all employees.

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Common Interview Questions for On-Call Administrative Assistant
Why do you want to work as an On-Call Administrative Assistant at Givens Estates?

An effective way to answer this question is to tie your personal values to the mission of Givens Estates. You could highlight your passion for supporting older adults and your desire to contribute to a community that prioritizes respect and dignity for its residents. Sharing specific examples of your past experience working in a similar role can strengthen your response.

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How do you handle multitasking in a fast-paced environment as an On-Call Administrative Assistant?

Discuss your organizational skills and ability to prioritize tasks. Provide examples where you successfully managed multiple responsibilities simultaneously. You could mention tools or techniques you utilize to keep track of your tasks, such as to-do lists or digital calendars, to maintain efficiency.

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What experience do you have working with older adults that would benefit you in this role?

When answering this question, focus on any previous roles where you interacted with seniors, whether through volunteer work, caregiving, or administrative positions. Discuss what you learned about their needs and how that experience equipped you with skills to serve them effectively in the On-Call Administrative Assistant position.

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Can you describe a time when you provided exceptional customer service?

Using the STAR method (Situation, Task, Action, Result), narrate a specific instance where you went above and beyond for a customer or client. Emphasize your communication skills, empathy, and ability to resolve issues, demonstrating that you understand the importance of customer service in the role of an On-Call Administrative Assistant.

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How do you ensure accuracy when maintaining a resident database?

Highlight your attention to detail and your systematic approach to data entry and record-keeping. Discuss any experience you have with databases and how you verify information to ensure accuracy, such as double-checking entries and using validation techniques.

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What tools and software do you feel are essential for an On-Call Administrative Assistant?

Mention relevant software such as Microsoft Office (Word, Excel, Outlook), but also consider highlighting tools for communication (like Slack or Microsoft Teams), scheduling (Google Calendar), and any database management software you're familiar with. Highlight your willingness to learn new tools as necessary.

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How would you deal with a difficult resident or guest?

Show your ability to remain calm and empathetic in challenging situations. Illustrate your approach: listen actively to their concerns, address issues respectfully, and seek solutions that align with Givens Estates’ values of dignity and respect for residents.

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Why is teamwork important in the role of an On-Call Administrative Assistant?

Discuss how this role requires collaboration across various departments to effectively support residents. Emphasize the importance of communication, cooperation, and having a shared mission, such as enhancing the quality of life for older adults.

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What steps do you take to stay organized in your work as an On-Call Administrative Assistant?

You should explain your personal organization methods, such as using planners or digital management tools to schedule tasks. Emphasize the importance of setting priorities and keeping track of deadlines to ensure all responsibilities are met efficiently.

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Can you provide an example of how you maintained confidentiality in a previous role?

This question allows you to showcase your understanding of HIPAA regulations and confidentiality best practices. Describe a specific scenario where you ensured sensitive information was handled appropriately, outlining the steps you took to protect resident or client privacy.

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Givens Communities is a nonprofit organization committed to providing an outstanding quality of life to more than 1,200 residents through its family of senior living communities and outreach in Western North Carolina.

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DEPARTMENTS
SENIORITY LEVEL REQUIREMENT
TEAM SIZE
SALARY RANGE
$39,520/yr - $39,520/yr
EMPLOYMENT TYPE
Part-time, on-site
DATE POSTED
January 11, 2025

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