Executive Assistant

As an Executive Assistant at Hearst, your primary responsibilities will include managing the Senior Vice President & General Manager’s calendar, scheduling appointments, and ensuring day-to-day operations run smoothly. You'll also take ownership of various projects, requiring excellent organizational skills and the ability to communicate effectively across multi-disciplinary teams.

To qualify for the Executive Assistant position at Hearst, you should have at least three years of experience assisting high-level executives in a media environment. Strong organizational skills, a proactive mindset, and a genuine interest in the automotive industry are essential to excel in this role.

The company culture at Hearst is collaborative and inclusive, valuing diversity in experience and background. As an Executive Assistant, you'll be encouraged to bring your unique voice to the table, making a genuine impact within the organization while working alongside creative and driven professionals.

Unfortunately, the Executive Assistant position at Hearst requires in-office presence based in New York, NY. The company prioritizes face-to-face collaboration to foster strong teamwork and communication within the Autos Group.

Hearst encourages professional growth and development by providing opportunities for training, mentorship, and career advancement. As an Executive Assistant, you will have access to resources and programs that help enhance your skills and career trajectory.

When answering this question, focus on specific challenges you've faced in your previous roles and how you've successfully managed the demands of busy executives while maintaining professionalism and efficiency.

Discuss your approaches to task prioritization and time management. Highlight any tools or techniques you use, such as digital calendars or project management software, to keep organized and ensure deadlines are met.

Emphasize your understanding of the importance of confidentiality in an Executive Assistant role. Provide examples of how you have successfully managed sensitive information while maintaining trust and professionalism.

Share specific examples of challenges you've encountered and how you overcame them. This showcases your problem-solving skills and your ability to adapt in a fast-paced environment.

Explain your methodology for assessing urgency and importance in tasks. Use examples that illustrate how you've successfully managed competing priorities to meet deadlines.

Mention specific software or tools you are proficient in, such as Google Calendar, Microsoft Outlook, or project management applications. Highlight how these tools have enhanced your efficiency in previous roles.

Demonstrate your ability to communicate effectively and build relationships with various teams. Share examples of how you've leveraged your interpersonal skills in a professional setting.

Provide a situation where you successfully resolved a conflict, emphasizing your diplomacy and communication skills. This showcases your capacity to manage team dynamics well.

Discuss your methods for researching industry trends and staying informed, such as subscribing to relevant publications, attending webinars, or following industry leaders on social media.

Express your passion for supporting executives and how the role aligns with your career goals. Highlight your excitement about working within a leading media company like Hearst and its impact on the automotive industry.