Federal Proposal Manager

We are Olsson, a team-based, purpose-driven engineering and design firm. Our solutions improve communities and our people make it possible.

Our most meaningful asset is our people, and we are dedicated to providing an environment where they can continue to learn, grow, and thrive. Our entrepreneurial spirit is what has allowed us — and will continue to allow us — to grow. The result? Inspired people, amazing designs, and projects with purpose.

As a Federal Proposal Manager (Marketing Senior Specialist), you will work closely with technical staff to develop a strategy and coordinate the production of federal project marketing materials. You will facilitate the go/no go decision process, prepare proposal and interview materials, and lead project specific strategy and kickoff meetings for our federal program, and develop and manage our pursuit and proposal process for improvement. You will also plan, produce, and coordinate a range of other marketing support activities which could include market research, identifying leads, reviewing technical writing, assisting with conferences and client events, and maintaining the marketing database. You also must be able to work well under pressure, manage multiple tasks simultaneously, and meet strict deadlines.

Primary Duties and Responsibilities:

• Directs the development, organization, and production of proposals and proposal-related materials.  The proposal manager leads the proposal process, working closely with the Federal Client Relationship Manager. 
• Responsible for Federal proposal development.  Works with the Capture Analyst and Client Relationship Manager for a smooth transition from the pursuit phase to the proposal phase. 
• Develops and adheres to proposal schedules, including color reviews.  Confirms compliance and coordinates with internal and external resources (if necessary) for review. 
• Sets up and runs meetings during the proposal process and based on proposal schedule. 
• Leads and oversees the writing process, works closely with technical teams, and leverages the Federal library for writing content.
• Uses AI for efficiency in the proposal process and oversees the use of AI within the proposal team.
• As part of client and project pursuit teams, utilizes a specialized depth of marketing expertise to collaboratively develop winning approaches and proactively recognize opportunities for strategic growth.
• Stays abreast of changes in the marketing environment and coordinates market research projects.
• Interprets best practices, internal, and external information to create effective solutions.
• Works collaboratively to drive and execute a robust marketing strategy that aligns with the firm’s strategic goals.
• Monitors effectiveness of marketing strategy, programs, and/or activities and develops plans to measure success and improve effectiveness.
• Collaborates with technical leaders on client and project pursuit strategies and goals that drive to firmwide targets.
• Develops data analytics approaches to monitor and improve the performance of the firm’s marketing activities.
• Brings in advanced and specialized expertise to create and communicate firmwide strategic goals and enhance marketing activities.

You are passionate about:

• Working collaboratively with others
• Having ownership in the work you do
• Using your talents to positively affect communities
• Growing professionally within a group of talented and supportive marketing professionals.

You bring to the team:

• Strong Communication Skills
• Ability to contribute and work well on a team
• A minimum of eight years of related A/E industry experience.
• A Bachelor’s degree in Marketing, Communications, Business, Writing/Journalism, or a related major.
• Proficiency in Microsoft Office Suite products and Adobe InDesign.
• Previous experience with Deltek VantagePoint preferred, but not required
• SF330 experience preferred
• Experience with GovWin, SAM.gov, and FPDS
• Experience with Contractor Performance Assessment Reporting System (CPARS) and Past Performance Questionnaires (PPQs) helpful
• Experience with Procurement Integrated Enterprise Environment (PIEE) system and ProjNet helpful
• Strong time management skills and the ability to manage multiple high-priority tasks with strict deadlines.
• Self-motivation and the ability to work independently.
• Excellent interpersonal, problem-solving, and decision-making skills.
• Has specialized depth and/or breadth of expertise in an area of marketing and leads the firm in this service.
• The ability to collaborate with multidisciplinary teams locally and in other offices within the Olsson footprint.
• The ability to develop and foster effective professional relationships both internally and externally.
• Has a proven track record in meeting and exceeding client expectations through excellent project management and technical expertise.
• Has excellent client management, client service orientation, technical writing/editing, creativity, presentation skills, and a keen sense of design style.

Olsson is a nationally recognized, employee-owned firm specializing in planning and design, engineering, field services, environmental, and technology. Founded in 1956 on the very mindset that drives us today, we’re here to improve communities by making them more sustainable, better connected, and more efficient. Simply put, we work to leave the world better than we found it.

As an Olsson employee, you’ll receive our traditional benefits package (health care, vision, dental, paid time off, etc.), plus you’ll:

• Become an owner in the company after your first year through our Employee Stock Ownership Plan (ESOP)
• Engage in work that has a positive impact in communities
• Receive an excellent 401(k) match
• Participate in a wellness program promoting balanced lifestyles
• Benefit from a bonus system that rewards performance
•  Have the possibility for flexible work arrangements

Typical salary range for this position is $105,000 - 144,000, and is commensurate with experience relative to the position.

Olsson is an EEO employer. We encourage qualified minority, female, veteran and disabled candidates to apply and be considered for open positions. We do not discriminate against any applicant for employment, or any employee because of race, color, religion, national origin, age, sex, sexual orientation, gender identity, gender, disability, age, or military status.

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