Accounts Payable Coordinator

The Accounts Payable Coordinator at Planned Parenthood South Atlantic is responsible for ensuring the accuracy and efficiency of financial transactions. Key duties include reconciling processed work, managing vendor payments, maintaining accounting ledgers, verifying vendor accounts, and filing historical records. This role plays a vital part in supporting the overall financial administration of the organization.

To qualify for the Accounts Payable Coordinator position at Planned Parenthood South Atlantic, candidates should either hold a Bachelor’s degree in accounting, finance, or a related field with 1-2 years of relevant experience or have three years of relevant experience in lieu of a degree. A solid understanding of accounts payable principles and proficiency in Microsoft Excel are also essential for success in this role.

Yes, the Accounts Payable Coordinator position at Planned Parenthood South Atlantic is a full-time role, requiring 40 hours of work per week, with a Monday to Friday schedule. The position offers a hybrid work environment, where employees can work remotely for two days and on-site for three days at the Raleigh Administrative Office.

Successful Accounts Payable Coordinators at Planned Parenthood South Atlantic should possess strong organizational and communication skills, attention to detail, and a solid understanding of financial record-keeping. Proficiency in Excel and the ability to manage multiple priorities effectively are also crucial for excelling in this role.

Planned Parenthood South Atlantic offers a comprehensive benefits package for the Accounts Payable Coordinator position, which includes medical, dental, and vision coverage, a Health Reimbursement Account, a 403B retirement plan with employer matching, as well as paid time off and holiday pay. Employees also have access to an Employee Assistance Program to support their well-being.

When answering this question, highlight your previous experience in managing accounts payable, detailing specific tasks you performed, like invoice processing, vendor communications, and reconciliations. Mention any software or systems you've used, emphasizing how your experience aligns with the needs of the Accounts Payable Coordinator position.

To effectively answer this question, discuss your methods for maintaining accuracy, such as double-checking entries, utilizing accounting software, and following established protocols. Provide examples of how these practices have helped you catch errors in the past, showcasing your attention to detail.

Describe your problem-solving approach, such as contacting vendors, reviewing internal records, and re-evaluating the documentation to identify issues. Highlight any specific instances where you successfully resolved discrepancies, as this demonstrates your ability to handle conflict constructively.

When responding, outline your prioritization strategy, whether it's using to-do lists, deadlines, or categorizing tasks based on complexity and urgency. Share a specific example of a busy period where your organization helped maintain efficiency.

Emphasize the importance of collaboration for timely and accurate processing of invoices and payments. Discuss how effective communication with colleagues and vendors leads to smoother operations and better outcomes, possibly referencing an example of successful teamwork in your past experiences.

In your answer, outline your knowledge of relevant financial regulations, specifically any that are pertinent to the nonprofit sector. Mention any experiences you've had ensuring compliance with guidelines through diligent record-keeping and audits.

Describe the techniques you use to maintain composure and focus when facing tight deadlines. Discuss methods like planning ahead, working overtime when necessary, and seeking assistance from team members as needed to meet financial obligations.

Be sure to mention specific accounting software you've used in your previous roles, providing examples of how you've utilized these tools to enhance efficiency. If applicable, discuss your adaptability to new systems and your willingness to learn and grow.

Your response should focus on the importance of data privacy in financial management. Discuss practices you follow to ensure that sensitive information stays protected, such as limiting access to confidential documents and adhering to internal policies.

Express your passion for reproductive health care and how it aligns with your personal values and previous experiences. Articulate how serving in the Accounts Payable Coordinator role allows you to contribute your skills to a cause you care about deeply.