Job details

Executive Assistant

Syarah is on a mission to change how people buy their cars in Saudi and. We offer buyers an end-to-end digital car buying experience where they can buy their next car from the comfort of their living rooms. Under the hood, we build systems to manage sourcing of cars, inspection, photography, merchandising, reconditioning, financing, insurance, shipping and many more. Our goal is to turn car buying into an experience of delight, comfort and peace of mind.

We are on the lookout for ambitious, competitive, growth-minded professionals to help us continue to harness technology to delight our customers and achieve our ambitious growth objectives in the auto sector.

We are seeking a highly skilled Executive Coordinator with a legal background to support our executive team. The ideal candidate will be proficient in English, and have at least 2 years of experience in a similar role.

Meeting Documentation: Prepare professional and accurate minutes of meetings (MOM) for executive and board meetings, capturing all relevant details and action items.
Contract Review: Analyze and manage company contracts to ensure legal compliance and alignment with company policies. Provide recommendations for improvements or amendments.
Board Meeting Attendance: Attend board meetings with the CEO, taking detailed notes, preparing reports, and ensuring all necessary documentation is prepared and organized. Assist in follow-up actions as needed.
Stock Options and Shares Management: Oversee the administration of stock options and shares, including tracking, reporting, and ensuring compliance with legal and company guidelines.
Schedule and Travel Coordination: Manage the executive’s schedule, arrange meetings, and coordinate travel logistics, including accommodations and transportation.
Administrative Support: Provide high-level administrative support, including handling confidential information, preparing presentations, and coordinating communications.

Requirements:

Legal Background: Background in law or legal studies is preferred, providing a solid understanding of legal documentation and compliance.
English Proficiency: Exceptional proficiency in English, both written and spoken.
Experience: Minimum of 2 years of experience as an Executive Coordinator or in a similar administrative role supporting senior executives.
Organizational Skills: Strong organizational abilities, capable of managing multiple tasks, prioritizing effectively, and meeting deadlines.
Attention to Detail: High attention to detail, especially in preparing and reviewing documents and managing sensitive information.
Communication Skills: Excellent verbal and written communication skills, with the ability to interact professionally with executives, board members, and external stakeholders.

What You Should Know About Executive Assistant, Syarah

At Syarah, we're on an exciting mission to revolutionize the car buying experience in Saudi Arabia, and we're looking to add an incredible Executive Assistant to our dynamic team! If you have a legal background and a knack for supporting high-level executives, this role is perfect for you. As an Executive Assistant at Syarah, you'll be the backbone of our executive operations, ensuring that everything runs smoothly. Your responsibilities will include preparing detailed minutes of meetings, analyzing contracts for compliance, and attending board meetings where you’ll take meticulous notes and help in preparing reports. You'll also oversee the management of stock options and shares, making sure all legal guidelines are met. Your organizational skills are crucial here, as you'll manage schedules and coordinate travel for our executives. We value attention to detail, and your ability to handle confidential information while producing professional presentations will set you apart. If you're driven, ambitious, and ready to contribute to a company that's transforming the auto sector through technology, we want to hear from you. Join us to not only excel in your career but to help us enhance the car buying journey for customers across the kingdom!

Frequently Asked Questions (FAQs) for Executive Assistant Role at Syarah

What are the responsibilities of an Executive Assistant at Syarah?

The Executive Assistant at Syarah is responsible for a range of tasks including meeting documentation, contract review, attending board meetings, and managing stock options and shares. You'll provide high-level administrative support while ensuring that executive schedules are efficiently managed and travel logistics are organized.