Sr. Administrative Assistant - job 1 of 3

As a Senior Administrative Assistant at the City of Fort Worth, you will prioritize and assign work within the Field Operations Division, oversee HR and payroll functions, maintain office operations, assist with budgeting and financial tasks, and coordinate training programs. You'll play a crucial role in ensuring the team runs smoothly while adhering to established policies and supporting the overall success of the department.

To qualify for the Senior Administrative Assistant position at the City of Fort Worth, you should have a bachelor's degree in public administration, business administration, human resources, or a related field, along with at least three years of relevant administrative and fiscal budget management experience. Additionally, a year in a supervisory role is preferred, demonstrating your leadership abilities.

As a Senior Administrative Assistant at the City of Fort Worth, you can expect a comprehensive benefits package including 11 paid holidays, medical, dental, and vision coverage, paid time off, a pension plan, and professional development opportunities. We believe in promoting the well-being of our employees along with their professional growth.

The Senior Administrative Assistant role at the City of Fort Worth typically requires working Monday to Friday from 8 am to 5 pm. However, due to the nature of Field Operations being a 24/7 function, there may be occasions where weekend or after-hours work is required to support the department's needs.

In the Senior Administrative Assistant role at the City of Fort Worth, you will have the opportunity to foster team development by coordinating engaging training sessions and team-building activities. Your organizational and presentation skills will play a pivotal role in creating a collaborative environment that enhances team dynamics and overall productivity.

To effectively prioritize tasks as a Senior Administrative Assistant, I often use a combination of methods including the Eisenhower Matrix to differentiate between urgent and important tasks, breaking down larger projects into smaller, manageable steps, and using digital tools to keep track of deadlines and team assignments. This allows me to ensure smooth operations and meet the team's goals.

If I were to encounter a conflict within my team, I would initiate a one-on-one conversation with the involved parties to understand both perspectives. I believe in fostering open communication and will aim to find common ground, while involving a mediator if necessary, to effectively resolve the issue and maintain a harmonious work environment.

Absolutely! In my previous role, I was tasked with managing a budget for a department project. I meticulously tracked expenses, sought cost-effective solutions, and regularly communicated with stakeholders regarding budget updates. By implementing strategic spending and anticipating future costs, I successfully kept the project within budget while meeting our quality standards.

I have extensive experience in HR processes including recruitment and onboarding, where I facilitated training sessions for new hires. Additionally, I've managed bi-weekly payroll corrections and ensured compliance with organizational policies, which has equipped me with a strong understanding of payroll systems, like Questica, and HR best practices.

When organizing company events, I begin by defining the goals of the event and identifying the target audience. I create a detailed plan that includes budgeting, venue selection, and logistics. Effective communication with team members and vendors is crucial, and I make sure to gather feedback post-event to continuously improve our processes for future events.

A time when I had to adapt to change was during a restructuring of our division, which required a significant shift in our reporting structure. I quickly adjusted by attending additional training to understand new processes, keeping lines of communication open with my team to address concerns, and ensuring we all remained focused on our objectives to maintain productivity.

I rely heavily on digital tools such as Microsoft Excel for budgeting and tracking tasks, project management software for overseeing project timelines, and calendar applications to manage my schedule effectively. Utilizing these tools allows me to keep everything organized and easily accessible, helping to streamline workflows in my administrative work.

Success as a Senior Administrative Assistant requires exceptional organizational skills, strong communication abilities, attention to detail, and a proactive mindset. Additionally, being familiar with budgeting processes and HR protocols is crucial since this role involves diverse responsibilities that are critical to operational success.

To ensure compliance with company policies and procedures, I remain current with updates and changes within the organization. I meticulously document processes, provide training to team members, and conduct audits to verify adherence. Open lines of communication also empower my colleagues to ask questions and seek clarification when needed.

I find motivation in contributing to the overall success of the team and organization. Knowing that my administrative support plays a vital role in the smooth functioning of operations drives me. Additionally, the opportunity for professional development and the chance to help others grow within the team inspires me to excel in my administrative role.