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Senior Student Program Coordinator, School of Architecture

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Job Posting Title:

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Hiring Department:

School of Architecture

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

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FLSA Status:

Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

The School of Architecture at The University of Texas at Austin provides next-generation leadership for design and planning education. Always cognizant of our role as stewards of the built environment, we meld principle and practice to foster innovation while remaining always grounded in serving our communities.

Benefits

The University of Texas at Austin provides an outstanding benefits package to staff, including, but not limited to:

Competitive health benefits (Employee premiums covered at 100%; family premiums at 50%)
Voluntary vision, dental, life, and disability insurance options
Generous paid vacation, sick leave, and holidays
Teachers Retirement System of Texas (a defined benefit retirement plan, with employer matching funds)
Additional voluntary retirement programs: tax sheltered annuity 403(b) and a deferred compensation program 457(b)
Flexible spending account options for medical and childcare expenses
Robust free training access through LinkedIn Learning plus professional conference opportunities
Tuition assistance
Expansive employee discount program, including athletic tickets
Free access to UT Austin's libraries and museums with staff ID card
Free rides on all UT Shuttle and Austin Capital Metro buses with staff ID card

Purpose

Under the general supervision of the Assistant Dean for Student Affairs, the Senior Student Program Coordinator plays a pivotal role in supporting the academic journey of graduate students within the School of Architecture (SOA). This position is responsible for orchestrating and managing a comprehensive range of administrative initiatives and services designed to enhance the graduate student experience from the point of enrollment through graduation. The Senior Student Program Coordinator collaborates closely with faculty, staff, and students to ensure smooth operation of key processes, including registration, academic advising, and program support, all while fostering a welcoming environment that promotes student success and program excellence.

Responsibilities

SENIOR STUDENT PROGRAM

Serve as the primary point of contact for SOA graduate students and SOA graduate program advisors.
Serve as the primary SOA Graduate School liaison.
Effectively communicate, document, and maintain digital records for degree requirements, degree progress, academic standards, course selection, administrative processes, campus resources, and SOA and UT policies.
Manage graduate registration and other university processes.
Serve as the primary SOA graduate grade representative.
Develop, administer, and explore new models of effective delivery of services for graduate students.
Execute tasks and assignments which require specialized knowledge and skills of SOA graduate programs and processes.
Provide practical solutions in the resolution of complex issues.

PROGRAM-RELATED ACTIVITIES

Advocate for student interests as a member of SOA Graduate Studies Committees.
Participate in professional development opportunities and graduate program activities (i.e., University’s Graduate Coordinator Network, etc.) and as needed for university-wide and school-wide events, including Commencement, graduate orientation, and recruitment activities.
Assist with admissions coordination as needed, serving as back-up for the Graduate Admissions Coordinator and supporting of graduate admissions functions and tasks.
Assist with the coordination and collaboration of data collection and analysis in support of SOA graduate program goals.

MARGINAL/INCIDENTAL FUNCTIONS

Perform other related functions as assigned.
Create, maintain, and promote technologically advanced office protocols utilizing a high degree of innovation.
Foster a positive and collegial work environment to support collaboration and productivity.
Provide additional hours during peak periods, as required.

Required Qualifications

Bachelor's degree in a field related to the work to be performed.
At least five years of experience in student program coordination and/or program management in an educational environment.
Proven leadership experience in the field of graduate student education.
A demonstrated ability to successfully manage multiple projects simultaneously.
Exceptional attention to detail and resourcefulness in problem-solving.
Demonstrated innovation, initiative, follow-through, tact, diplomacy, and sound judgment while working with students, families, faculty, staff, and administrators.
Punctuality and professional demeanor.
Strong ability to lead and communicate effectively, both verbally and in writing.
Authorization to work in the United States on a full-time basis for any employer without sponsorship.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

Possess education or experience that exceeds the required minimum qualifications.
Demonstrated interest in architecture, design, or fine arts
Recent and relevant experience performing similar tasks within an academic institution.
Demonstrated excellence in writing, formatting, and editing professional business correspondence on behalf of an academic leader in a university setting.
Familiarity with university applications and systems necessary for daily operations.
General knowledge of UT procedures and policy.

Salary Range

$60,000+ depending on qualifications

Working Conditions

Typical office environment. Occasional overtime work may be required during peak periods and events.

Required Materials

Resume/CV
3 employment references with contact information; at least one reference should be from a previous supervisor
Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.

What You Should Know About Senior Student Program Coordinator, School of Architecture, University of Texas at Austin

At the University of Texas at Austin, the Senior Student Program Coordinator for the School of Architecture is a vital role that focuses on enhancing the graduate student experience. If you’re passionate about supporting students and have a knack for organization, this position might be for you! You’ll work closely with faculty, staff, and students to oversee administrative tasks from the moment new graduate students enroll until their graduation. Your key responsibilities include managing registration processes, academic advising, and serving as the main point of contact for graduate program issues. You’ll advocate for student interests, support admissions coordination, and constantly seek innovative ways to improve service delivery. Moreover, this is a great opportunity to contribute to a dynamic educational environment where architecture meets community service. The position comes with a generous benefits package, including comprehensive health coverage, paid vacation, tuition assistance, and professional development opportunities. This is a fantastic chance to be part of a team dedicated to shaping the future of architecture education while helping graduate students thrive!

Frequently Asked Questions (FAQs) for Senior Student Program Coordinator, School of Architecture Role at University of Texas at Austin

What are the responsibilities of a Senior Student Program Coordinator at the School of Architecture, UT Austin?

As a Senior Student Program Coordinator at the School of Architecture, UT Austin, your primary responsibilities include managing the graduate registration process, providing academic advising, and serving as the key liaison between graduate students and faculty. You'll also handle administrative tasks, develop initiatives to enhance student services, and advocate for student interests within various committees.