Athletics & Extracurricular Program Manager

Athletics & Extracurricular Program Manager

San Marcos, CA

Job Title: Athletics & Extracurricular Program Manager

Reports To: School Director

FLSA Classification: Exempt 

Full Time/Part Time Status: Full Time, 220 Days

Regular/Temporary: Regular

Salary: Framework C, Step 45 Range: $66,707 - $76,622

Job Summary:

The Athletics & Extracurricular Program Manager is responsible for managing the athletics program and department for middle and high school grade levels with the possibility of multiple school campuses. This includes supporting, developing and maintaining enrichment athletic programs.

ESSENTIAL FUNCTIONS:

●     Coordinates athletics campus-wide for multiple schools.

●     Coordinates the athletic program in collaboration with school leaders and coaches to ascertain programmatic needs on an annual basis.

●     Supervises the coordination of sports events including attending home and away games and attending practices as needed.

●     Supervises athletic funds, prepares and administers a detailed budget for the athletic program.

●     Maintains an annual inventory of all athletic equipment and supplies.

●     Advises and ensures all coaches conform with league policies and complies with state and federal laws.

●     Communicates with teachers, coaches, students, and parents professionally and in a timely manner.

●     Works to establish new partnerships with community organizations to create new experiences for students.

●     Responsible for hiring, monitoring and supervising coaching staff.

●     Coordinates and promotes athletic events such as games, banquets,  and fundraisers.

●     Maintains awareness of industry events and changes with High Tech High Schools.

●     Supports other school programs and electives for schools as needed, especially sports or wellness.

●     Willing to explore fundraising or donor opportunities to secure athletic facilities and sustain sports programming 

CORE COMPETENCIES:

Flexibility

●     Willingly adjusts to changing work assignments or conditions

●     Open to changes in operational procedures, technology and organizational structure

●     Displays a positive attitude to encourage others

●     Promptly responds to changes in work priorities and/or expectations

Integrity

●     Demonstrates high ethical standards of conduct in the performance of his/her job duties

●     Respects and complies with HTH policies and procedures

●     Accepts responsibility for his/her actions

Compassionate Communication

●     Genuinely cares about students and staff, concerned about their issues

●     Demonstrates true empathy with students and staff

●     Available for listening to problems and concerns

●     Is easy to approach, spends extra time to put others at ease

●     Practices attentive and active listening

Motivational Support

●     Recognizes and rewards people for their contributions

●     Finds creative ways to encourage student performance

●     Identifies and promptly tackles morale problems

NON-ESSENTIAL DUTIES:

●     May be assigned other duties as needed to help drive our shared vision, fulfill our mission, and maintain our core values

SUPERVISORY RESPONSIBILITY:

●     Supervision of coaches and volunteers

●     Supervision of students during athletic events 

EDUCATION AND/OR EXPERIENCE:

●     Bachelor's degree required Experience with the various sports and seasons rule and regulations

●     Familiarity with Title IX compliance

●     Experience in a school/learning environment preferred

●     Programming or supervisory experience preferred 

CERTIFICATIONS, LICENSES, REGISTRATIONS:  

These qualifications, like education and experience, may be preferred or required.  It is just as important keeping requirements like licenses up to date on job descriptions as it is getting them right the first time.  

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

Duties performance typically in school settings to include office, classrooms, gymnasium, cafeteria, auditorium, and recreational areas. While performing the duties of this job, the employee is regularly walking and standing; occasionally stooping, lifting up to approximately 20 pounds. Lifting of items weighing up to 30 pounds and other physical activities may be required infrequently. 

Vocal communication is required for expressing or exchanging ideas by means of the spoken word; hearing is required to perceive information at normal spoken word levels. Visual acuity is required for preparing and analyzing written or computer data, determining the accuracy and thoroughness of work, and observing general surroundings and activities. Hours may be long when specific needs arise, thus some extended work schedules will be necessary. 

WORK ENVIRONMENT/ENVIRONMENTAL CONDITIONS:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. 

The employee may be exposed to wet or humid conditions and outdoor weather conditions. Employee may be exposed to communicable illnesses due to daily personal and close contact with students and staff.

September 30, 2024