Operations Manager (SY25-26, High School)

What You’ll Do

The School Operations Manager plays a key role in ensuring the smooth and efficient functioning of all aspects at both campuses for our school. This position is responsible for managing day-to-day operational activities, overseeing facilities, coordinating administrative support, and ensuring that the school environment is safe, organized, and conducive to learning. The School Operations Manager works closely with school leadership, staff, and external partners to support the overall mission and objectives of the institution.

Key Responsibilities:

1. Academic administration 
• Support the scheduling team with developing and implementing the school schedule. 
• Manage the coverage of classes/duties for absent staff.
• Manage the logistical elements of all major student assessments (i.e. MCAS, ANET, MAP, ACCESS, SAT, PSAT, midterm and final exams etc.)
• Support with new staff onboarding and offboarding 
• Manage student enrollment, intake and disenrollment. 
• Develop and manage operations during school break academies like Feb break, Summer school etc
• Support Early college operations which includes, but are not limited to scheduling, transportation needs, staff coverage etc. 
• Collaborate with the Athletic Director to support student club assignments and systems
2. Event planning and execution
• Plan and support family and staff events (report card conferences, heritage month celebrations, community meetings, clubs showcases, open house, family nights, etc)
• Organize and promote all schoolwide events 
• Lead and supervise the execution of afterschool and during the schoolday events 
• Work with the team to debrief/catalogue school eventsand activities. 
3. Operations staff management 
• Work with the principal or designee to hire, manage, coach, and develop the school operations staff that may include the office manager, operations associate, SPED clerk  etc
• Provide feedback to the operations staff and holds them accountable to goals and outcomes
4. Facilities Management:
• Oversee the maintenance, cleanliness, and safety of school facilities.
• Collaborate with the facility manager to coordinate repairs, upgrades, and regular maintenance to ensure optimal learning environments.
• Collaborate with our facilities manager to ensure compliance with health, safety, and environmental regulations.
• Lead the team in executing and maintaining the school’s visual culture 
5. Logistics & Resource Management:
• Manage the procurement and distribution of school supplies, equipment, and resources.
• Plan and support with scheduling and logistics for school events, meetings, and extracurricular activities.
• Ensure safe and reliable student transportation services by overseeing student transportation and school vehicle management. 
• Lead the school readiness/startup process each school year through planning and ordering furniture, equipment, instructional supplies, and ensuring that student services (e.g. food service, transportation) are ready to go. 
6. Financial Oversight:
• Track expenditures and ensure that all operational costs are within the approved budget and aligned to the schools academic priorities 
• Manage school personnel to ensure the team is following the necessary fiscal procedures.
7. Health & Safety:
• Develop and implement school-wide safety protocols and emergency plans.
• Oversee the management of health and wellness services, including coordinating with the school nurse.
• Monitor and ensure compliance with all safety standards.
8. Vendor & Stakeholder Management:
• Establish and maintain strong relationships with external vendors and service providers like sodexo and first student to ensure that school needs are met, accurate reporting and financial management 
• Collaborate with the facility manager and technology coordinator to coordinate external services
9. Schoolwide systems and professional development:
• Develop and support school systems and procedures (arrival, lunch, dismissal, etc)
• Develop and run systems and platform training for current/new staff. 
• Collaborate with the Student Success Team to operationalize culture systems
10. Technology and student information systems.
• Manages our SIS (powerschool) and maintains accurate student data and information in compliance with federal, state, regional and school expectations
• Work with the technology coordinator to manage the technology needs (chromebooks, curriculum requests etc) of the school and report any challenges or improvements to the school leadership team. 

What You’ll Need

• Strong communication skills, both verbal and written
• Strong computer skills, including Microsoft Office, Word, Excel and Access
• Ability to work independently on a variety of tasks
• Strong interpersonal and communications skills with students, parents/families, colleagues, and community members
• Previous experience in operations (experience in school operations preferred)
• Prior K-12 teaching or educational experience preferred
• Strong attention to detail and follow-through
• Strong time management skills and the ability to manage multiple tasks simultaneously and meet tight deadlines
• A dedication to fighting racism in our educational institutions and in daily life, and knowledge of the history of race and racism, as well as the systems of oppression our students face
• Experience with project planning and management (required)
• Fluency in Spanish (preferred)
• Bachelor’s degree (required)
• Current authorization to work in the United States – a candidate must have such authorization by his or her first day of employment
• Alignment with our Values of
• Students First: We make decisions with our students in mind and know our actions model the way.
• Grow Together: We are role models of growth mindset, teamwork, and collaboration.
• One Team, One Mission: We cheer for, lean on, and support each other as we play unique roles in support of the same mission.

Veritas Prep is an equal opportunity employer and does not discriminate against employees or qualified job applicants on the basis of race, religion, color, sex, age, national origin, disability, veteran or military status, marital status, sexual orientation, genetic information, gender identity or expression, or any other status or condition protected by applicable law. This policy extends to, but is not limited to, recruitment, selection, compensation, benefits, promotion, training, and termination.

Veritas Prep offers competitive salaries and comprehensive benefit packages that include the following:

• Salary Range for this position is $60,000- $78,000, exclusive of fringe benefits.
• If hired, your final base salary will be determined based on factors such as skills, education, and/or experience.
• In addition to those factors, we believe in the importance of pay equity and consider internal equity of our current team members as part of any final offer.
• Keep in mind, the above range is the full base salary range for this position. Hiring at the maximum of the range would not be typical in order to allow for future and continued salary growth.
• We also offer a generous benefits package for full-time staff that includes, but not limited to the following:
• Health, Vision and Dental Insurance Plans
• Paid Family/Medical Leave Insurance (private and meets state requirements)
• Long-Term Disability and Life Insurance (100% employer paid)
• Enrollment in Massachusetts Teachers' Retirement System (teacher pension program)
• Employee Assistance Program (100% employer paid)
• Flexible Spending Accounts (FSA), Health Reimbursement Account (HRA), and more...

About Veritas Prep

Veritas Prep is a public, tuition-free school in Springfield that prepares students in grades 5 through 12 to compete, achieve, and succeed in college and beyond. Veritas Prep accelerates every student’s path to college and career by helping them set a strong academic foundation in middle school and guaranteeing access to college classes and college prep support in our wall-to-wall Early College high school. 

At Veritas Prep, we are not only breaking down barriers to college access but also providing the tools students need to persist through college and prepare for a successful career. Our middle school program has been serving students in Springfield since 2012 and our scholars are supported by skilled, dedicated, and diverse teachers. Scholars learn important academic habits and are challenged to achieve at high levels academically, socially, and emotionally, setting them up for success as they enter our high school. 

Our Early College high school program, in partnership with STCC and Worcester State University, prepares students to earn high-impact college degrees, saving students up to two years’ time in college and thousands of dollars. Students can earn up to an associate degree for free, and the general studies associate degree from STCC means students enter as JUNIORS at any Massachusetts public college or university after high school graduation.

Students at Veritas Prep benefit from high academic standards and robust support, an exceptional learning environment, a diverse staff of high-quality educators, a strong commitment to social/emotional and practical skill development, and an inclusive, anti-racist community that values the identities and backgrounds of all students.