Job details

Executive Administrative Assistant - job 15 of 21

Get a free resume review

This position will support several executives within Visa’s Value Added Services Risk and Identity Solutions, managing a fast paced, dynamic environment, handling details of a highly confidential and critical nature.

This role requires a broad working knowledge of departmental and company policies and practices as well as disciplined execution.

Essential Functions:

Proactive Calendar Management: Lead and manage executive calendars, including scheduling and setting up meetings, making logistical arrangements, and proactively managing conflicts based on understanding of priorities.
Meeting, Travel and Events Planning: Arrange complex, international executive travel and full travel itineraries, executive/team meetings, and events.
Liaison: Communicate, problem solve and be a point of contact for a broad range of internal and external professionals on behalf of the Executive.
Partner: Effectively and professionally collaborate with Leadership, Executive Assistants and employees at all levels to ensure an efficient and effective working environment.
Expense Management: Submit accurate expense reports on behalf of the executive and review and approve expenses for key team members.
Be highly proactive (day ahead, week ahead, month ahead, quarter ahead), take ownership to anticipate needs and ensure a smoothly functioning office.
Be adept at managing-up and downstream to ensure deliverables are met timely and accurately

Understand the organization and how to “get things done with a smile” by leveraging a combination of your professional network and formal channels
Apply consistent judgment to organize and prioritize across a complex global organization
Manage high volume of email and other communications and synthesize actions needed to act quickly, seamlessly and professionally

This is a hybrid position. Expectation of days in office will be confirmed by your Hiring Manager.

Average salary estimate

$80000 / YEARLY (est.)

min

max

$70000K

$90000K

If an employer mentions a salary or salary range on their job, we display it as an "Employer Estimate". If a job has no salary data, Rise displays an estimate if available.

What You Should Know About Executive Administrative Assistant, Visa

Are you ready to step into a dynamic role as an Executive Administrative Assistant at Visa in San Francisco? In this fast-paced environment, you’ll take charge of supporting several executives within the Value Added Services Risk and Identity Solutions team. This isn’t just any administrative position; you’ll be managing complex calendars, coordinating international travel, planning important meetings, and organizing events. As you juggle these responsibilities, your proactive approach will shine as you handle highly confidential matters and anticipate the needs of the executives you support. Being the key liaison among internal and external professionals, you’ll leverage your strong communication skills to solve problems and ensure smooth operations. This role is perfect for someone disciplined and organized, as you’ll need to manage a high volume of emails while maintaining professionalism in all communications. Your expertise will also extend to expense management, where you’ll submit accurate reports and approve expenses with ease. At Visa, we’re looking for someone who not only gets things done efficiently but also brings a collaborative spirit, fostering partnerships across the organization. If you're ready to embrace the challenge and thrive in a hybrid work environment, then this Executive Administrative Assistant position at Visa is for you. Get ready to make a significant impact every day!

Frequently Asked Questions (FAQs) for Executive Administrative Assistant Role at Visa

What are the primary responsibilities of an Executive Administrative Assistant at Visa?

As an Executive Administrative Assistant at Visa, you'll be responsible for managing executive calendars, organizing complex travel arrangements, planning meetings and events, and serving as the point of contact for various stakeholders. Your proactive approach will be essential in ensuring that all details are handled with precision, making you a vital part of the team.