Beeline Sports Production Co-ordinator (12 month FTC)

As a Beeline Sports Production Co-ordinator at Warner Bros. Discovery, your responsibilities will include supporting freelance workers with their financial claims, onboarding new team members in line with IR35 and WBD policies, and ensuring accurate logging of claims in our crewing systems. You'll also assist production teams in managing schedules, processing purchase orders, and consolidating month-end reports, all while collaborating closely with other departments to ensure our productions run smoothly.

To qualify for the Beeline Sports Production Co-ordinator position at Warner Bros. Discovery, you should possess strong organizational skills, attention to detail, and administration experience. Familiarity with live production workflows and scheduling systems is beneficial. Excellent communication and interpersonal skills are crucial for motivating teams and managing multiple productions simultaneously while adhering to tight deadlines.

While an understanding of IR35 can be advantageous for the Beeline Sports Production Co-ordinator role at Warner Bros. Discovery, it is not a strict requirement. What is most important is your ability to learn quickly, manage financial claims effectively, and ensure compliance with WBD's sports policies, as you'll be collaborating closely with teams to facilitate smooth operations.

The Beeline Sports Production Co-ordinator role at Warner Bros. Discovery primarily operates within standard office hours; however, flexibility is key. This job may require occasional evening and weekend hours depending on the demands of large productions. You'll find that our hybrid work model allows for a balance between remote and in-office work as agreed upon with your Line Manager.

At Warner Bros. Discovery, the Beeline Sports Production Co-ordinator position is an ideal stepping stone for professional growth within the media and sports production industry. You will have the opportunity to learn from experienced professionals, participate in cross-departmental collaborations, and develop your skills in project management, financial operations, and team dynamics. WBD fosters a supportive environment that encourages your aspirations and career development.

In your response, highlight your knowledge of how financial claims are submitted, approved, and processed. Mention your experience with any relevant tools or systems, such as timesheets or expense claims, and emphasize your attention to detail to ensure accuracy in processing these claims.

Discuss your organizational strategies, such as using project management tools or techniques to maintain clear task lists. Explain how you assess the urgency and importance of tasks and your approach to meeting deadlines while ensuring quality work.

Share your techniques for maintaining clear and open lines of communication. This might include regular check-ins, utilizing collaboration tools, and encouraging feedback to foster a team-oriented mindset while ensuring everyone is on the same page.

Talk about your previous experiences with onboarding, emphasizing steps like validating documents, communicating expectations clearly, and ensuring they have access to necessary systems. Highlight the importance of building rapport to facilitate a smooth transition into their roles.

Explain your understanding of IR35 regulations and their implications for freelance workers. Discuss how you would verify compliance during the onboarding process and throughout the freelancers' engagement by regularly checking payment details and contracts.

Mention specific examples of challenges such as last-minute changes or troubleshooting issues, and describe the steps you took to address these situations. Focus on your problem-solving skills and adaptability in high-pressure environments.

Discuss your approach to receiving and implementing feedback, emphasizing your willingness to learn and improve. Provide an example of how feedback has influenced your work positively, showcasing your adaptability.

Share a specific instance where you identified an inefficiency in a process and detail the steps you took to improve it. Be sure to highlight the positive outcomes, such as time saved or increased accuracy, and how your initiative benefited the team.

List any relevant tools or software you have experience with, such as timesheet management systems, project management applications, or finance tracking tools. Discuss how you have used them in your previous jobs to enhance productivity and streamline operations.

Articulate your passion for sports production and how it aligns with WBD’s mission and values. Discuss what excites you about the role and how this opportunity fits into your long-term career aspirations within the media industry.