Project Manager - hybrid, full-time, NYC

As a Project Manager at Whizz, your primary responsibilities include owning cross-functional projects that impact Operations, IT, and Compliance. You’ll build project plans from the ground up, identify automation opportunities, analyze data and metrics to enhance decision-making, and ensure successful project execution through hands-on management.

To be considered for the Project Manager position at Whizz, you should have 3–5 years of experience in project management or similar fast-paced environments. Ideally, you’ll be a builder and a problem-solver with a strong analytical mindset, comfortable with both strategy and execution, and able to work collaboratively with technical teams.

The Project Manager role at Whizz differs from traditional positions because it emphasizes ownership and execution rather than just overseeing tasks. You’ll have the opportunity to make impactful changes, drive key projects, and engage directly with founders, bringing innovative ideas to life in a fast-moving startup environment.

At Whizz, a Project Manager will work on a variety of projects, ranging from launching partnerships with large delivery platforms to developing new product features. You'll also focus on optimizing operational workflows through data analysis and innovative solutions, ensuring that every aspect of the business is operating at peak efficiency.

The work environment for a Project Manager at Whizz is flexible and dynamic, encouraging creativity and ownership. With a mix of remote and in-office opportunities, you’ll collaborate closely with various teams while enjoying access to WeWork spaces. This role provides an immediate impact in a fast-growing startup, where your contributions will be valued and visible.

When answering this question, detail a specific project that highlights your planning, execution, and leadership skills. Discuss the initial challenges, how you organized tasks, coordinated with team members, and utilized data to drive decisions. Make sure to cover the project's outcome and what metrics you used to define its success.

Discuss your approach to prioritization by explaining how you assess impact versus urgency. Highlight any tools you use to manage tasks, how you communicate priorities to your team, and how you stay adaptable to changing circumstances while still meeting deadlines.

Emphasize communicating openly with stakeholders about scope changes and their potential impact. Discuss your process for reassessing timelines, resources, and budgets when changes occur, showcasing your flexibility and commitment to project success.

Outline key strategies such as setting clear KPIs, maintaining regular communication with the team, conducting risk assessments, and leveraging data analysis to make informed decisions. Being proactive in problem-solving can also be a crucial point to mention.

I recommend narrating a specific challenge and detailing your thought process to overcome it. Focus on how you assessed the situation, engaged team members, and utilized resources while remaining flexible in your approach. A clear outcome can reinforce your effectiveness.

Elaborate on your communication strategy, including how you adapt your style for different audiences, whether it’s through regular updates, collaborative tools, or meetings. Mention the importance of sharing successes and lessons learned to foster team engagement.

Be ready to share a specific instance where you identified a process that could be streamlined through automation. Highlight your approach to analyzing the Workflow, collaborating with technical peers, and measuring the improvement post-implementation.

Mention any specific project management tools you are experienced with and how they help you organize and track projects efficiently. Explain your preference based on the tool’s features and how they align with your project management style.

Talk about how you set realistic deadlines in collaboration with your team, monitor progress regularly, and address any potential delays promptly. Mention your strategies for keeping the team motivated and on track throughout the project lifecycle.

Discuss how data analysis can provide insights into project performance, inform decision-making, and identify areas for improvement. Stress the importance of leveraging data to optimize processes and drive effective project outcomes.