Leasing Admin Business Specialist

As a Leasing Admin Business Specialist at AIR Communities, your responsibilities will include analyzing and reviewing business practices, approving lease requests, and navigating pricing changes efficiently. You’ll ensure that applicant files meet all necessary requirements, manage the refund of deposits, and work closely with various teams such as Revenue Management and Regional Property Managers. Overall, this role is integral to ensuring smooth procurement operations and effective tenant management.

To qualify for the position of Leasing Admin Business Specialist at AIR Communities, candidates should possess a Bachelor’s Degree in a related field or relevant experience. Ideally, you’ll have 1-3 years of related experience, superior attention to detail, and the capability to work independently in a fast-paced environment. Proficiency with data entry systems and an intermediate to advanced understanding of Microsoft Office Suite is crucial. Good communication skills are also a must for interaction with team members.

The typical work schedule for a Leasing Admin Business Specialist at AIR Communities is Tuesday to Saturday, from 10:00 am to 7:00 pm, although hours may vary during peak seasons. The role will require you to be in the office five days a week to foster collaboration and support procurement operations effectively.

As a Leasing Admin Business Specialist at AIR Communities, you can expect a competitive compensation package that includes a base salary of $56,000 - $65,000 annually, along with various benefits. These encompass paid time off, medical and dental insurance options, a 401(k) plan with employer contributions, and opportunities for professional development. You’ll also enjoy perks like a rent discount at any AIR community, paid parental leave, and tuition assistance for job-related certifications.

To enhance your application for the Leasing Admin Business Specialist position at AIR Communities, focus on highlighting your relevant experience in leasing or property management, detailing your attention to detail and relationship-building skills. Mention any proficiency in automated data entry systems and demonstrate your ability to thrive in fast-paced environments. Tailoring your resume to showcase your effective communication skills and collaborative work style will also make a positive impression.

When addressing your relevant experience, share specific examples of your previous roles in leasing or administrative positions. Highlight key responsibilities you undertook, such as managing lease agreements, handling tenant communications, or conducting data analysis. Emphasizing how your skills directly align with the duties of a Leasing Admin Business Specialist at AIR will demonstrate your suitability for the role.

Employers love to hear about your organizational skills and ability to handle multiple tasks efficiently. Illustrate your prioritization strategy by outlining how you assess urgency and importance and use tools or methods (like to-do lists or project management software) to keep track of deadlines. Sharing a specific instance where you successfully managed competing priorities will give your answer depth.

Building relationships is crucial for a Leasing Admin Business Specialist at AIR Communities. Draw on a past experience where you effectively fostered relationships with colleagues or clients. Discuss methods you used, such as regular communication, trust-building, and problem-solving initiatives that helped establish rapport. This approach shows your interpersonal skills, which are vital for this role.

Researching AIR Communities ahead of time will allow you to speak confidently about its values, such as integrity, respect, and collaboration. Share what excites you about the company culture, such as the emphasis on teamwork and ongoing professional development. Connecting your personal values with the company’s mission will make your answer stand out.

In situations where screening results are uncertain, it’s essential to analyze the context carefully. Discuss your approach to evaluating each case based on relevant guidelines and business principles, ensuring any override is justified. Clearly communicate your reasoning to your team and ensure compliance with company policies, as this reflects your dependability and decision-making skills.

When discussing your experience with leasing contracts, be thorough in detailing the various stages you are familiar with, such as drafting, reviewing, and signing leases. Mention any relevant software you've used, like OneSite or Entrata, and emphasize how you ensure compliance with legal requirements. Providing a real-life scenario where you successfully managed a leasing process will lend credibility to your expertise.

Articulate your passion for the multifamily housing industry and how the Leasing Admin Business Specialist role resonates with your career goals. Highlight your enthusiasm for working in a team-focused environment, your interest in procurement operations, and the appeal of contributing to AIR's mission. A clear alignment between your aspirations and the company’s objectives will strengthen your candidacy.

Accuracy is paramount in the role of a Leasing Admin Business Specialist. Discuss specific strategies you employ, such as double-checking entries, utilizing software features for error-checking, and creating checklists to validate your work. Providing examples of how your attention to detail has positively impacted previous projects will emphasize your meticulous nature.

When resolving issues related to deposit refunds, consider detailing the steps you would follow, starting with reviewing the applicant's file and verifying all requirements have been met. Communication should include clearly informing the applicant about the process and the reason for the delay (if applicable). Your focus on transparency and compliance with company policy will demonstrate good customer service practices.

Discuss your willingness to accept feedback as a means of growth. Share examples where you received constructive criticism and how you applied it to enhance your performance or resolve issues. Conveying a positive attitude towards feedback shows that you can thrive in a collaborative environment, which is aligned with the culture at AIR Communities.