Capital Budget Analyst

As a Capital Budget Analyst at the NYC Department of Design and Construction, your main responsibilities include assisting in the management of the agency's capital budget, developing budget submissions for the Office of Management and Budget (OMB), preparing important documents such as Certificate to Proceed (CP) forms, and ensuring that projects align with capital eligibility requirements. You will also be involved in forecasting projected task orders, monitoring the commitment plan against fiscal targets, and updating capital forecasts in the Financial Management System.

To qualify for the Capital Budget Analyst position at the NYC Department of Design and Construction, candidates must either have a baccalaureate degree from an accredited college along with two years of relevant experience, or a high school diploma coupled with six years of experience in community work or related activities. Additionally, all candidates must possess at least one year of experience in financial management or budget analysis related to the job.

A Capital Budget Analyst plays a crucial role in the financial plan submissions by developing budget proposals and responding to any inquiries from the Office of Management and Budget (OMB). This involves analyzing current budgets, preparing necessary documentation, ensuring compliance with capital eligibility requirements, and providing financial data that supports the agency's ongoing projects and initiatives.

In the role of Capital Budget Analyst at the NYC Department of Design and Construction, you will utilize various software tools including the Financial Management System (FMS) to create fixed asset intents and commodity requisitions. Additionally, familiarity with project tracking systems like PIMS and Benchmark will be important for entering new projects and tracking the financial status of capital initiatives.

Unfortunately, the NYC Department of Design and Construction does not provide visa sponsorship for the Capital Budget Analyst position or any other roles. Candidates must have authorization to work in the United States and ensure they meet all qualifications at the time of application.

When asked about your experience with capital budgeting, focus on specific projects where you managed budgets, prepared financial forecasts, or conducted analyses related to capital commitments. Highlight your understanding of compliance with financial regulations and how you’ve contributed to optimizing budgetary allocations in past roles.

In response to questions about managing budget submissions, discuss your organizational skills and methods for thorough documentation. Highlight any strategies you use, such as checklists for each submission, collaboration with other departments, and how you ensure that all financial data is precise and up-to-date to meet deadlines.

Demonstrate your commitment to ongoing education by discussing resources you utilize, such as webinars, professional associations, or continuing education courses focusing on finance and budgeting. Explain how this knowledge has been applied in your previous roles to enhance the accuracy of financial reporting and compliance.

When discussing a time you analyzed budget data, choose a specific scenario where your analysis led to impactful decisions. Explain the data you analyzed, your thought process, and the outcome of your recommendation, emphasizing the benefits or improvements realized.

Mention any financial management software, project tracking systems, or data analysis tools you are familiar with, such as Microsoft Excel, FMS, or similar applications. Provide examples of how you used these tools to prepare analyses or reports related to capital projects, demonstrating your technical skills.

Show your ability to prioritize by discussing your method for assessing urgency and importance. You might mention strategies such as creating a priority matrix, keeping open communication with stakeholders, and being flexible to adapt to shifting priorities based on project demands.

When answering this, explain the concept of capital eligibility requirements and their importance in project planning and funding. Provide examples, if possible, where you've ensured compliance with these requirements in your previous projects, showing your technical understanding.

Outline the steps you take in your forecasting process, including collecting historical data, collaborating with team members, and using software tools to analyze trends. Explain how you validate your forecasts and adjust them based on new information or project developments.

Think of a situation where faced with a significant challenge in managing a capital budget. Explain the challenge, the steps you took to address it, and what the results were. Emphasize your problem-solving skills and adaptability in overcoming obstacles.

Express your passion for public service and interest in contributing to the city's infrastructure. Align your career goals with the department's mission and highlight what excites you about the role, such as the opportunity to work on impactful projects that benefit the local community.