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Executive Assistant

Company Description

Collabera is a leading Digital Solutions company providing software engineering solutions to the world’s most tech-forward organizations. With more than 25 years of experience, we have hired over 17000 employees across 60+ offices globally and currently place 10000+ professionals annually to support critical IT engagements at more than 500 client sites, 80% being the Fortune 500. 

With Collabera, you:

  • Will get to work on numerous challenging and exciting projects, including UI/UX transformation, Blockchain, AI/Data Science, Cloud migrations, Cyber-Security, and Engineering.
  • At Collabera you have 80% chance of project extension or redeployment to other clients
  • Will have endless opportunities to learn new technologies through our in-house Training arm – Cognixia.

Please let me know the best time and number to connect with you or please give me a call on {your number} to discuss this further. Also, if you happen to know anyone who fits this role, please do send us their resume. We do have a referral policy.

Job Description

ROLE SUMMARY

The Executive Assistant provides high-level administrative support to a senior executive and their team, ensuring efficient office operations. This role requires exceptional organizational and communication skills.

KEY RESPONSIBILITIES

  • Manage executive schedules, including appointments, meetings, and travel arrangements
  • Coordinate meetings, conferences, and events, including logistics and catering
  • Handle confidential information with discretion and professionalism
  • Liaise between executives and internal/external stakeholders
  • Provide administrative support to sub-teams as needed
  • Manage projects, tasks, and deliverables efficiently

REQUIRED SKILLS

  • 7-10 years of experience in an executive support role
  • Strong proficiency in Microsoft Office Suite
  • Excellent communication and organizational skills
  • Ability to work independently and as part of a team
  • High level of professionalism, discretion, and attention to detail

Additional Information

Please call me at 515-954-3712 if you are interested in this role :)

Average salary estimate

$80000 / YEARLY (est.)
min
max
$70000K
$90000K

If an employer mentions a salary or salary range on their job, we display it as an "Employer Estimate". If a job has no salary data, Rise displays an estimate if available.

What You Should Know About Executive Assistant, Cognixia

At Collabera, we are excited to announce an opportunity for an Executive Assistant to join our dynamic team located at 1500 American Blvd, Pennington, NJ 08534, USA. As a leading Digital Solutions company with over 25 years in the industry, you’ll provide high-level administrative support to a senior executive and their team. This position is perfect for someone who thrives in a fast-paced environment and possesses exceptional organizational and communication skills. Your responsibilities will include managing complex executive schedules, coordinating meetings and events, and handling confidential information with utmost discretion. You'll also be tasked with liaising between executives and various stakeholders, ensuring seamless communication and project management. In this role, your strengths in Microsoft Office Suite and your ability to work both independently and collaboratively will be crucial. With 7-10 years of experience in an executive support role, you’ll step into a vital position that not only keeps the office running smoothly but also allows you to engage with exciting projects in the tech world. Join us at Collabera, where creativity meets technology, and seize the chance to expand your skills in a supportive and innovative environment!

Frequently Asked Questions (FAQs) for Executive Assistant Role at Cognixia
What are the responsibilities of the Executive Assistant at Collabera?

The Executive Assistant at Collabera is responsible for managing executive schedules, coordinating meetings, and handling confidential information. This role entails engaging with internal and external stakeholders to ensure effective communication and project management, alongside providing administrative support to sub-teams.

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What qualifications are required for the Executive Assistant position at Collabera?

Collabera requires candidates for the Executive Assistant role to have 7-10 years of experience in an executive support position, excellent proficiency in Microsoft Office Suite, and outstanding communication skills. Applicants should also exhibit professionalism, discretion, and attention to detail.

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What skills are important for the Executive Assistant at Collabera?

A successful Executive Assistant at Collabera should possess strong organizational and communication skills, the ability to work both independently and within a team, and a high level of professionalism. Proficiency in Microsoft Office Suite is also crucial for managing daily tasks efficiently.

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How does the role of Executive Assistant at Collabera support senior executives?

The Executive Assistant at Collabera directly supports senior executives by managing their schedules, coordinating logistics for meetings, and ensuring that vital information is communicated effectively. This support is essential for enabling executives to focus on strategic decision-making.

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What is the work culture like for an Executive Assistant at Collabera?

The work culture for Executive Assistants at Collabera is dynamic and collaborative. The environment encourages continuous learning and offers opportunities to work on diverse projects that drive innovation in the tech industry.

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Common Interview Questions for Executive Assistant
Can you describe your previous experience as an Executive Assistant?

In preparing to answer this question, highlight specific roles where you managed executive schedules, coordinated meetings, and handled confidential information. Be sure to mention any software proficiency and the impact your contributions had on improving office efficiency.

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How do you prioritize tasks when managing multiple executive schedules?

When answering this question, discuss your approach to assessing urgency and importance of tasks. Share examples of how you've effectively managed competing priorities and ensured deadlines were met.

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What tools or software do you use for managing schedules and communications?

Focus on specific tools you're proficient in, such as Microsoft Office Suite, calendar management software, or any communication platforms. Share how these tools help streamline your workflow and enhance executive productivity.

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Can you describe a challenging situation you faced as an Executive Assistant and how you resolved it?

Guide your answer with a specific example that illustrates your problem-solving skills. Discuss the challenge, the actions you took to address it, and the successful outcome that resulted from your intervention.

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How do you maintain confidentiality while handling sensitive information?

Discuss the importance of discretion in your role and provide examples of how you've ensured that confidential information is protected. You might mention protocols you follow and how this builds trust with executives.

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How do you handle last-minute changes to executives' schedules?

Prepare an answer that showcases your adaptability and communication skills. Explain your process for efficiently managing schedule changes and keeping all relevant parties informed.

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What strategies do you use to liaise effectively between executives and other stakeholders?

Talk about your communication methods, such as regular updates and proactive outreach. Provide examples of how effective liaisoning has facilitated smoother operations in your previous roles.

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How do you ensure that meetings run smoothly?

Describe your approach to meeting coordination, including preparation, logistics, and follow-up. Mention any tools you use and how you anticipate potential issues to prevent disruptions.

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What qualities do you think are essential for an Executive Assistant at Collabera?

Highlight qualities such as strong organizational skills, professionalism, communication abilities, and adaptability. Discuss how these traits contribute to the overall success of the executive team.

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Why do you want to work for Collabera as an Executive Assistant?

In your response, express your enthusiasm for Collabera's innovative projects and professional growth opportunities. Share how your skills and experience align with the company's mission and culture.

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Cognixia is a provider of training and certifications in digital technologies. The company provides continuous digital learning solutions for companies and individuals. The company was established in 2014 and is headquartered in Basking Ridge, NJ.

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Full-time, on-site
DATE POSTED
March 7, 2025

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