Executive Assistant

As an Executive Assistant at Lago, your primary responsibilities will include managing the executive's calendar, preparing meeting materials, facilitating communication between departments, and assisting in special projects. You will be pivotal in ensuring that our executive team operates efficiently while supporting the overall goals of the business.

To join Lago as an Executive Assistant, you should have proven experience in administrative roles, ideally supporting C-level executives. Excellent organizational skills, attention to detail, and proficiency in Microsoft Office are essential. Strong verbal and written communication skills will help you excel in this position.

While diverse administrative experience is valuable, we particularly appreciate candidates who have previously supported C-level executives or founders. A background in sports, entertainment, branding, or startups, as well as an interest in athlete development or personal branding, can be advantageous for this role at Lago.

The Executive Assistant position at Lago is vital in enhancing operational efficiency. By managing schedules, project coordination, and communication among teams, you facilitate smoother workflow processes, thereby allowing the executive team to focus on strategic initiatives that drive the company forward.

A typical day for an Executive Assistant at Lago involves juggling various tasks, such as scheduling meetings, preparing agendas, communicating with stakeholders, and managing travel arrangements. Every day brings new challenges, and you will need to adapt quickly while maintaining professionalism and a high level of discretion.

When answering this question, focus on specific examples that highlight your organizational skills and ability to manage multiple tasks. Mention how your previous roles prepared you for managing an executive’s calendar and other responsibilities effectively.

To answer this, explain your approach to prioritization using methods like the Eisenhower matrix or any tools you've utilized. Highlight your ability to assess urgency and importance, ensuring high-priority tasks align with the executive team's goals.

Discuss your proficiency in Microsoft Office Suite and any project management tools you've used, such as Trello or Asana. Providing specific examples of how these tools have enhanced your productivity in past roles will strengthen your answer.

Stress the importance of discretion and professionalism in your role. Share examples of when you effectively managed sensitive information in the past and the strategies you implement to ensure confidentiality.

Discuss your conflict resolution strategies, such as active listening and seeking collaboration. Emphasize your ability to maintain a calm demeanor and focus on constructive solutions that promote teamwork.

Select a project that demonstrates your organizational skills, attention to detail, and effective communication. Describe the challenges you faced, how you overcame them, and the positive outcome of your efforts.

Share your perspective on the importance of organization and communication skills. You might also want to mention adaptability and discretion as essential qualities that contribute to the effectiveness of an Executive Assistant.

Provide a detailed example that showcases your time management skills and ability to work effectively under pressure. Explain how you prioritized tasks and met the deadline, ensuring quality work was maintained.

Explain any systems or methods you use to stay organized, such as digital calendars or task lists. Highlight how regularly updating these systems and setting reminders can help you manage your responsibilities effectively.

Articulate your enthusiasm for the role and the company. Discuss how your skills align with Lago's mission, and why you believe you can make a significant contribution to the executive team and the overall business goals.