Accounting Technician - Accounts Payable Coordinator

All Job Postings will close at 12:01 a.m. CT on the specified Closing Date (if designated).

Working Title:

Accounting Technician - Accounts Payable Coordinator

Institution:

Minnesota State Community and Technical CollegeAccounting Technician

Bargaining Unit / Union:

207: AFSCME - Technical

City:

MSTA - Wadena Campus

FLSA:

Non Job Exempt

Full Time / Part Time:

Full time

Employment Condition:

Classified - Unlimited

Salary Range:

$22.57 - $32.79

Job Description

The purpose of the position is to oversee the accounts payable function of the college to ensure all funds are disbursed as required.  In addition, this position oversees the inventory and fixed asset functions.  The position also assists the Director of Business Services and other business services staff with accounting functions.  The position prepares data for the Vice President of Finance and Facilities, business services, bookstore, and all college employees.

The values that guide our work include access and opportunity, equity, inclusion and belonging, cultural competence, culturally responsive pedagogy & service, and community engagement.  Our educational environments are culturally relevant, responsive, and innovative to the students we serve. Our students are assets, we affirm their identities and lived experiences, and provide spaces that are emotionally safe and reflect who students are.

Responsibilities

Customer Service.

On a daily basis, live the mission, vision and values of M State to ensure a positive experience for all students and stakeholders. Service to M State students and stakeholders is a core component of the position and work responsibilities.

Accounts payable.

Manage accounts payable by auditing invoices for purchase orders to ensure merchandise has been received or services completed and monitor open purchase orders and unpaid invoices. Responsibilities include paying invoices within 30 days in compliance with state regulations, processing settlements for supplier invoices, and ensuring accurate recording in Workday of eBuilder transactions. The role also involves reviewing daily payments made through SWIFT payment vouchers, monitoring and applying credit memos, reconciling open credit memos, and requesting refunds from vendors when appropriate. Additionally, process monthly, quarterly and annual reports for entertainer tax withholdings, Minnesota sales tax, and Minnesota healthcare tax submit payments as required.

Statement Reconciliation.

Reconciling vendor statements by investigating discrepancies and contacting vendors or employees to resolve issues. Responsibilities include requesting missing invoices and ensuring the accuracy of amounts due. The role also involves preparing and mailing affidavits to request duplicate checks and working with vendors regarding cashed and uncashed checks as needed.

Business Assets.

Manage business assets by determining which assets need to be recorded in the business asset system and distribute asset tags. Responsibilities include recording, transferring, and disposing of assets in the fixed asset system based on information received from college employees. The role also involves leading the reconciliation process between the IT inventory system and the business asset system, as well as overseeing the annual physical inventory for all locations. The inventory requires timely return of completed reports and updating inventory dates business asset system. Additionally, the position audits all processes to ensure accuracy and compliance.

Provide support for campus and college operations.

Recognize the broad and varied professional responsibilities which include but are not limited to support for campus and college operations such as: front desk coverage, registration events, Spartan Welcome Days, Commencement, and note that this is not an exhaustive list. Support the operation of college and campus Student Services operational areas beyond the business services offices. Serve on campus, college and community committees as assigned, approved and appropriate that seek to enhance the student experience. Assist in the bookstore fulfillment center as needed. Other related duties as assigned by the Director of Business Services and Vice President of Finance and Facilities.

Minimum Qualifications

• Knowledge of Generally Accepted Accounting Principles (GAAP) sufficient to analyze, interpret, and prepare financial information, records and reports; locate errors; and recommend solutions to procedural or other fiscal problems.

• Knowledge of the Minnesota Accounting and Procurement System (MAPS), or other private or governmental accounting system, sufficient to query and compile records and reports, and assist with preparation and maintenance of spending plans, financial status reports and budget requests.

• Working knowledge of electronic spreadsheets, word processing software, computers and other office equipment such as calculators.

• Mathematics skills sufficient to calculate, review and reconcile data and balance accounts.

• Ability to design, interpret and explain work procedures and operations and provide advice on fiscal policies and procedures.

• Ability to read and write a variety of materials fluently.

Preferred Qualifications

• Two-year diploma/degree in related field.

• Three years of related work experience.

• Customer services skills sufficient to actively listen to and understand customer needs and provide accurate information and appropriate alternatives in a timely, thorough, courteous, respectful, and professional manner.

• Knowledge of college, agency, federal and state policies and procedures.

• Ability to work under pressure and prioritize job responsibilities and handle problems with vendors, employees, students and staff in a professional manner and still be courteous and tactful is absolutely essential.

• Proficient in oral, written and electronic communications.

• Ability to meet deadlines.

• Develops a collaborative and professional relationship with college personnel and customers.

• Data Base Management skills sufficient to develop and correctly enter information in a database and to produce ad-hoc queries and develop reports for management use.

• Computerized Inventory Control Systems.

• Word Processing sufficient to quickly and accurately produce business letters, memos, transcripts, reports, using proper business grammar, spelling, and usage.

• Spreadsheets sufficient to maintain data and produce monthly benefits reports.

• Lead Work Skills (e.g., the experience, organizational and/or personal skills necessary to perform hiring, assigning work, directing, scheduling, vacation/sick leave approval, and/or manage an office).

Work Shift (Hours / Days of work)

• 40 hours per week, Monday-Friday, 8 a.m. – 4:30 p.m.

• Please note our summer hours: effective May 21 – July 15, 2025 – summer hours will be Monday through Thursday 7:30 AM – 5 PM and Friday 7:30 AM – 11:30 AM (excluding the week of 7/2 – 7/8/2025 which will be five, 8-hour days due to the July 4th holiday)

Application Procedure

To apply, submit a letter of interest, resume, three professional references, and any transcripts by 12:01 a.m. on April 18, 2025. Internal applicants need to apply through the Jobs Hub in Workday.

Salary

This is the correct salary range for this position, disregard the full range listed by this website: $22.57 - $31.89 per hour or $47,126 - $66,586 annually.

About

M State is a regional student-focused institution that is poised for a strong future. It is the sixth-largest outstate college in the Minnesota State system and the largest two-year college in Greater Minnesota, serving more than 10,500 students in credit and non-credit courses each year. M State offers big-college resources and a small-college feel on our four welcoming campuses and in our many online courses and programs. Our faculty and staff are dedicated to the values of integrity, inclusion and innovation, and that dedication is reflected in our programs and in the support we offer to our students.

Minnesota State is an equal opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status. All applicants must be able to lawfully accept employment in the United States.

Benefits Information:

At Minnesota State, we have a GREAT BENEFITS PACKAGE! Our generous benefits include 11 paid Holidays, Vacation Time, Sick Time, six weeks of Paid Parental Leave, low cost medical and dental insurance with low deductibles ($250 - $1500), a Pension Plan, 457(b) and 403(b) retirement plans and other retirement investment options, pre-tax medical and dental expense (with roll-over option) and dependent care accounts, employer paid life insurance, short and long term disability, as well as professional development and a tuition waiver program for employees and their dependents, etc.  We promote the health and well-being of our employees and take work/life balance seriously.

Desired Start Date:

05-01-2025

Position End Date:

Open Date:

04-03-2025

Close Date:

04-18-2025

Posting Contact Name:

Jess Blomquist

Posting Contact Email:

eo6803rp@minnstate.edu