Executive Assistant

As an Executive Assistant at Mirakl, your primary responsibilities will involve supporting senior executives through complex calendar management, travel coordination, and daily administrative activities. You will also be instrumental in managing the Boston office visitor experience, serving as a point of contact, and ensuring seamless communication among teams, all critical aspects that support the efficiency of our operations.

Candidates aiming for the Executive Assistant role at Mirakl ideally have at least 3 years of experience supporting senior executives, particularly in the technology sector. Strong organizational skills, advanced proficiency with digital tools, and a bachelor's degree are preferred qualifications that will help you succeed in this fast-paced role.

At Mirakl, we believe in nurturing growth through experience and learning opportunities. As an Executive Assistant, you will engage with diverse projects that expand your skillset and knowledge, as well as collaborate with intelligent peers, fostering an environment where continuous improvement is encouraged, positioning you for more significant career advancements.

Mirakl offers a flexible hybrid work model for the Executive Assistant role, allowing you to work remotely one day a week. However, you will spend the majority of your time in our downtown Boston office, where you will collaborate closely with your team and manage the day-to-day office operations.

Executive Assistants at Mirakl can expect a collaborative and intelligent team dynamic. You will interact with various stakeholders, leverage cross-functional collaboration, and participate actively in office culture, ensuring your contributions lead to meaningful relationships and a positive work environment.

In your response, highlight instances where you successfully navigated competing priorities, detailing how your organizational skills were key to managing diverse tasks for several executives simultaneously while ensuring timely deliverables.

Discuss your methods for prioritization and organization, such as utilizing digital tools for scheduling, setting reminders, and communicating clearly with executives to understand their time commitments and preferences.

You might want to mention your comprehensive approach to planning travel, including researching optimal flight options, managing travel budgets, and staying attuned to any potential changes in schedules, ensuring seamless logistics for executives.

Emphasize your commitment to confidentiality, detailing experiences where you’ve managed sensitive information. Discuss the protocols you follow to ensure data security and privacy while maintaining professionalism in your interactions.

Share instances where you actively participated in office initiatives or collaborated with colleagues to enhance the work environment, showcasing your role in fostering positivity and inclusivity within the workplace.

Discuss your experience in preparing data for reports, conducting relevant research, or synthesizing information that executives could use to make informed decisions, demonstrating your analytical skills.

Focus on your communication style and interpersonal skills. Share how establishing trust, being approachable, and showing empathy are crucial to developing strong relationships with both internal and external stakeholders.

Highlight your flexibility and problem-solving skills. Describe situations where you successfully adjusted your plans in response to changes in the workload or executive needs, demonstrating your proactive approach.

Mention specific tools you have used for scheduling, project management, and data analysis. Highlight any advanced features you are familiar with, which can contribute to increased efficiency and enhanced organizational capabilities.

Express your enthusiasm for Mirakl's mission and values. Highlight how your skills align with the role and how you see yourself contributing to both the company culture and its objectives, enhancing your motivation to be part of the team.