Executive Assistant, Operations & Technology - job 2 of 2

We create world-class content, which we distribute across our portfolio of film, television, and streaming, and bring to life through our theme parks and consumer experiences. We own and operate leading entertainment and news brands, including NBC, NBC News, MSNBC, CNBC, NBC Sports, Telemundo, NBC Local Stations, Bravo, USA Network, and Peacock, our premium ad-supported streaming service. We produce and distribute premier filmed entertainment and programming through Universal Filmed Entertainment Group and Universal Studio Group, and have world-renowned theme parks and attractions through Universal Destinations & Experiences. NBCUniversal is a subsidiary of Comcast Corporation.

Comcast NBCUniversal has announced its intent to create a new publicly traded company ('SpinCo') comprised of most of NBCUniversal's cable television networks, including USA Network, CNBC, MSNBC, Oxygen, E!, SYFY and Golf Channel along with complementary digital assets Fandango, Rotten Tomatoes, GolfNow, GolfPass, and SportsEngine. The well-capitalized company will have significant scale as a pure-play set of assets anchored by leading news, sports and entertainment content. The spin-off is expected to be completed during 2025.

As a company uniquely positioned to educate, entertain and empower through our platforms, Comcast NBCUniversal stands for including everyone. Our Diversity, Equity and Inclusion initiatives, coupled with our Corporate Social Responsibility work, is informed by our employees, audiences, park guests and the communities in which we live. We strive to foster a diverse, equitable and inclusive culture where our employees feel supported, embraced and heard. Together, we'll continue to create and deliver content that reflects the current and ever-changing face of the world.

The Operations & Technology division of NBCUniversal is looking for a high-energy, results-driven and detail-oriented Executive Assistant to provide administrative support to three Executives.  The ideal candidate for this position has exemplary planning and time management skills, excellent communication skills, and the ability to operate in a resourceful and self-directed manner. This individual will work across the NBCU Media Security, Business Continuity and Crisis Management (BC/CM), and Intelligence & Investigations organizations on behalf of their Executives. 

Responsibilities

• Proactively manage and coordinate daily schedule, calendar appointments, contacts, travel arrangements, internal meetings, and external appointments
• Arrange and schedule a significant volume of meetings with executive colleagues and teams across multiple time zones; maintain and update calendars while determining the priority of requests and scheduling accordingly   
• Arrange domestic and international travel accommodations, work visas, and associated documents, including comprehensive and detailed multi-city travel itineraries, when applicable  
• Demonstrate flexibility, poise, patience, and persistence in routinely adjusting priorities and rescheduling meetings 
• Process expense reports in accordance with established policy guidelines; reconcile P-card transactions and route invoices for approval 
• Facilitate complex meetings and large team events: set-up, execution, and follow-up, including room scheduling, AV support, preparation and collection of agendas and materials, note-taking, and coordinating follow-up items and actions 
• Coordinate internal group communications using newsletters, intranet postings, and messaging tools 
• Create and edit presentations, agendas, spreadsheets, and reports 
• Facilitate high-level reporting of operational data and metrics using PowerBI and Excel 
• Manage and organize executive files, physical and electronic, as required  
• Participate in and support special projects as assigned; assist other department members as needed and act as a backup for other executive assistants when required

Let’s Talk About You… 

• Trustworthy – You will have a high level of access to confidential employee and business information and will maintain the highest degree of confidentiality and discretion  
• Systems savvy – You’re proficient with the Microsoft Office 365 suite of tools; collaboration tools like Microsoft Teams; and you’re capable of operating NBCUniversal proprietary systems for travel, expense reporting, and expense approvals  
• Agile - Extremely flexible and able to shift priorities as needed and manage several work streams at a time 
• Conscientious – You possess excellent attention to detail, thrive through organization and are comfortable partnering with others to track and meet deadlines  
• Resourceful – You’re comfortable navigating a complex environment to obtain information and seek buy-in

Required Qualifications

• Bachelor’s degree   
• Minimum 2 years of relevant experience maintaining a senior executive’s phone, calendar, work and travel schedules 
• Demonstrated experience taking detailed notes and extracting action items; ability to understand priorities and adjust schedules accordingly 
• Exemplary interpersonal skills including a professional in-person and virtual presence  

Hybrid: This position has been designated as hybrid, generally contributing from the office a minimum of four days per week.

This position is eligible for company sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks. Learn more about the benefits offered by NBCUniversal by visiting the Benefits page of the Careers website. Salary range: $60,000 - $80,000.

As part of our selection process, external candidates may be required to attend an in-person interview with an NBCUniversal employee at one of our locations prior to a hiring decision. NBCUniversal's policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law.

If you are a qualified individual with a disability or a disabled veteran and require support throughout the application and/or recruitment process as a result of your disability, you have the right to request a reasonable accommodation. You can submit your request to [email protected].