Business Administration Associate to EVP & General Council

As a Business Administration Associate to the EVP & General Counsel at SoundCloud, your main responsibilities will include managing the executive's calendar, organizing meetings, preparing presentation materials, and facilitating communication with internal and external stakeholders. You’ll play a crucial role in ensuring operations run smoothly and efficiently, allowing the leadership to focus on strategic decisions.

To apply for the Business Administration Associate position at SoundCloud, you should have experience supporting C-Level executives or similar roles. Strong organizational skills, excellent communication abilities, and a high degree of professionalism are essential. Being a proactive self-starter who can handle confidential information and manage various tasks under pressure is also crucial for success in this role.

At SoundCloud, we are committed to the professional growth of our employees. As a Business Administration Associate, you’ll benefit from a generous professional development allowance to attend workshops, mentorship programs, and other enrichment opportunities. We believe that investing in your growth is key to both your success and the success of our team.

The work culture at SoundCloud is flexible and inclusive, promoting collaboration among team members. As a Business Administration Associate, you’ll have the opportunity to connect with colleagues globally while contributing to a diverse workplace that values each employee’s perspective and experience. The company fosters an environment where everyone’s voice matters, and we encourage creative solutions to everyday challenges.

Yes! SoundCloud offers extensive relocation support for the Business Administration Associate position, including allowances, one-way flights, temporary accommodation, and local support to help you settle in the vibrant city of Berlin. We want to ensure your transition is as smooth as possible!

In managing the schedule of an EVP, I would prioritize tasks based on urgency and strategic importance. I'd ensure that I leave adequate time for strategic thinking and relationship-building. Regular communication and feedback from the EVP would also guide me in adjusting their calendar as needed.

Handling confidential information requires a strong sense of discretion and professionalism. I would ensure that sensitive documents are stored securely and only shared with authorized team members, maintaining clear protocols for confidentiality at all times.

I find that tools like Google Suite for document preparation and scheduling, alongside task management applications such as Trello or Asana, are essential for staying organized. These tools allow me to keep track of deadlines and collaborate effectively with team members.

When planning meetings, I would first gather all necessary information, including participants, agendas, and required materials. I would secure a suitable meeting space, arrange necessary technology, and send out calendar invites along with pre-meeting materials to ensure all participants are prepared.

To manage multiple projects, I prioritize tasks based on deadlines and impact. I employ time-blocking methods to allocate specific time slots for different projects, ensuring that I remain focused and productive. Regular check-ins with my team would also help maintain alignment on objectives.

I remain flexible and adaptable when handling changes in priorities or last-minute requests. I assess the urgency and impact of the request, communicate with relevant stakeholders, and adjust my schedule accordingly, ensuring that critical tasks are still completed on time.

Certainly! In a previous role, I encountered a scheduling conflict that affected several stakeholders. I quickly proposed alternative meeting times and reorganized the participants’ calendars, ensuring that key discussions could take place without significant delays. My proactive problem-solving approach minimized disruptions and kept the project on track.

Communication is vital in supporting an executive. It ensures that all involved parties are informed and aligned with priorities, helps in clarifying instructions, and facilitates relationship-building both internally and externally. Effective communication fosters transparency and trust.

To meet deadlines, I create clear timelines and set interim milestones for projects. I also regularly review my progress and adjust my actions as necessary to stay on track. I believe in staying proactive and managing my time well to avoid last-minute rushes.

I am particularly attracted to the Business Administration Associate position at SoundCloud because of the company's commitment to fostering creativity and its mission of empowering artists. I appreciate the opportunity to support the EVP & General Counsel in a dynamic, diverse environment, and to contribute positively to both the organization and its stakeholders.