File Clerk

As a File Clerk at O’Hagan Meyer LLC, your foremost responsibilities will include maintaining and organizing both physical and electronic case files, ensuring documents are accurately copied, scanned, and saved. You'll also handle various administrative tasks such as conducting legal research and writing, managing mail and messenger services, and performing court runs. The role is crucial as it ensures that our case files are in tip-top shape for legal proceedings.

To qualify for the File Clerk role at O’Hagan Meyer LLC, you should possess a minimum of one year of office experience, specifically in the legal field. Familiarity with Microsoft Office Suite, including Outlook, Word, Excel, and Adobe Acrobat Professional is essential, while knowledge of iManage will be beneficial. Strong organizational and communication skills are vital as you'll need to work both independently and collaboratively within a team.

The benefits for a File Clerk at O’Hagan Meyer LLC are exceptional! Employees receive a health care plan covering medical, dental, and vision. There's also a retirement plan including 401k and IRA options, life insurance, paid time off, and generous family leave for maternity and paternity. Additional perks like short-term and long-term disability plans, training and development programs, and wellness resources make this a truly supportive workplace.

At O’Hagan Meyer LLC, the work environment for a File Clerk is fast-paced yet collaborative. You’ll be working in a variety of dynamic tasks that require both independence and teamwork. The firm values punctuality and regular attendance, fostering a culture of accountability while also providing benefits like the option to work from home and enjoy free snacks! It’s a supportive setting that encourages your professional growth.

While previous office experience is a requirement for the File Clerk position at O’Hagan Meyer LLC, having direct experience within a law firm is highly advantageous. This background will help you become adept at handling legal documents and understanding the workflow in a legal environment, making your transition into the role much smoother.

To maintain organization in a filing system, I consistently categorize documents according to type and date, utilizing both physical and digital tools to keep everything easily accessible. Regular audits of files also help ensure that outdated or unnecessary documents are removed, keeping the system efficient.

When faced with multiple deadlines, I prioritize tasks by assessing their urgency and importance, often using a to-do list to visually organize my workload. This method allows me to tackle the most pressing items first while still leaving time for any unexpected challenges that may arise.

I am proficient in Microsoft Office Suite and Adobe Acrobat Professional, both of which are crucial for a File Clerk. These tools help me manage documents, perform legal research, and create reports efficiently. Additionally, my familiarity with iManage aligns well with the needs of your firm.

At a previous job, I encountered a situation where files were mixed up due to a transition to a new digital system. I took the initiative to create a cross-referencing guide that helped staff locate documents quickly while I worked on rectifying the organization. This both improved efficiency and reduced stress in the workplace.

Communication is paramount in ensuring that everyone is on the same page regarding document management. I thrive on clear, open communication and often check in with my colleagues to verify that any updates or changes are well noted and documented, minimizing potential errors.

Handling confidential information requires strict adherence to privacy protocols. I ensure that sensitive documents are stored securely and only accessible to authorized personnel. Additionally, I regularly train to stay informed about best practices in data protection.

I feel drawn to O’Hagan Meyer LLC because of its reputation for excellence in the legal field and its commitment to providing an exceptional employee experience. I am eager to contribute to a firm that values quality work and teamwork, and I see a File Clerk role as pivotal in supporting that mission.

I utilize a meticulous approach to ensure accuracy in my work, including double-checking my documents and using checklists. Additionally, I often solicit feedback from peers to spot any mistakes I may have overlooked, helping to maintain high standards of precision.

To manage stress in a high-pressure environment, I focus on time management and remain organized to a fault, which helps keep the pressure to a minimum. Taking short breaks allows me to recharge and maintain clarity so I can handle tasks efficiently without becoming overwhelmed.

Providing high customer service in my role involves being approachable, attentive, and responsive to the needs of both colleagues and clients. I strive to build strong relationships and actively listen to their concerns, ensuring that I can provide timely and accurate support.