Accounts Payable Specialist | Full Time

As an Accounts Payable Specialist at Omni Louisville, your daily responsibilities include processing the accounts payable email correspondence, reconciling vendor accounts, researching and resolving payable issues, and assisting with guest finance inquiries. You will also prepare journal entries for upload, support month-end closing activities, and maintain communication with various hotel departments to facilitate smooth operations.

To qualify as an Accounts Payable Specialist at Omni Louisville, candidates should possess a positive attitude and a strong desire to learn. Previous experience in Accounts Payable is preferred, along with excellent customer service skills. Effective verbal and written communication abilities are essential, as is proficiency in handling computer systems and attention to detail. Organizational skills and the ability to multi-task in a fast-paced hotel environment are pivotal for success in this role.

While previous experience in Accounts Payable is preferred for the Accounts Payable Specialist position at Omni Louisville, candidates with strong customer service backgrounds and a willingness to learn are encouraged to apply. The company values a positive mindset and a dedication to providing excellent service, making this a great entry point for those enthusiastic about starting a career in finance within the hospitality industry.

The work schedule for the Accounts Payable Specialist at Omni Louisville is Monday through Friday from 8 AM to 5 PM. This ensures a balanced work-life schedule while allowing you to be fully engaged in your role within the hotel's financial team during standard business hours.

For additional questions regarding the Accounts Payable Specialist position at Omni Louisville, interested applicants can reach out via the email address provided in the job posting for application assistance. It's a great way to get the specific information you need and show your proactive approach to your job application.

When answering this question, highlight your relevant experience in accounts payable, such as processing invoices, reconciling accounts, and managing vendor relationships. Provide specific examples of how you've effectively handled these tasks in previous roles to demonstrate your expertise and attention to detail.

Discuss your organizational strategies when faced with multiple deadlines or tasks. You might explain how you create to-do lists, rank tasks by urgency or importance, and utilize any project management tools to stay on track in a busy environment, showcasing your ability to maintain efficiency.

In your response, outline your method for identifying and investigating discrepancies, such as cross-checking invoices against purchase orders and reaching out to vendors for clarification. Emphasize your analytical skills and proactive approach to problem-solving to reassure the interviewer of your capability.

Answer by detailing your attention to detail, and perhaps you'll mention double-checking entries and validating information before submission. You might also discuss any previous software or accounting systems you've worked with that helped maintain accuracy in financial data.

Share a specific instance where you went above and beyond for a customer, whether through prompt responses to inquiries or resolving complex issues. Focus on your communication skills and commitment to a positive guest experience, reflecting the values of Omni Louisville.

Discuss any accounting software or ERP systems you have experience with, such as QuickBooks, SAP, or Oracle. Emphasize your willingness to learn new systems and adapt to different software as needed, which is crucial for success in the Accounts Payable role at Omni Louisville.

It's best to present your openness to feedback as a valuable opportunity for growth. You could provide examples of times you've received constructive criticism, how you processed that feedback, and steps you took to improve in those areas, ultimately demonstrating your commitment to professional development.

Share your passion for the hospitality industry and how a role in accounts payable supports the greater mission of providing guests with exceptional experiences. You could express how the financial stability of the company enables the delivery of excellent services and promotes a positive environment.

Provide a detailed answer by explaining how your organizational skills help you track invoices, schedules, and communications efficiently. Mention any specific systems you’ve used before to manage your workload, reinforcing how these skills contribute positively to the Accounts Payable Specialist role.

Reflect on a specific improvement you initiated, perhaps by streamlining invoice processing or reducing discrepancies. Detail the steps you took to assess the current process and implement changes, culminating in positive outcomes. This will show your initiative and ability to drive improvement.