Accounting Specialist

Description

At RLF, our vision is to create high performance environments that inspire and nurture the human spirit. 

RLF has continued to evolve since 1935 because of our collective passion and dedication. We have cultivated a team of talented professionals who create exceptional places as well as provide attentive service to our clients. Best of all, we make working together fun. If you want to make a difference, come join us. We make places that perform.

The Accounting Specialist will be responsible for participating in and completing the Accounts Payable, Accounts Receivable and month-end close processes, and performing general accounting duties within the Accounting Department.

Responsibilities  

• Perform Accounts Payable duties as assigned including AP Trade and AP Consultant invoice processing, tracking invoice approval, general ledger coding, processing AP payments, and producing related reports.
• Review AP Consultant invoices and check against AIA agreements, Project Worksheets and tracking invoices for approval.
• Create new Accounts Payable firms in the ERP system, including tracking W-9s and other related required documents.
• Research discrepancies with AP Trade, AP Consultant invoices, and expense reports.
• Enter all project related data including project setup, budgets, billing terms and changes into the Accounting system to optimize the revenue cycle.
• Review contracts related to billing terms including contract documents, change orders and other contract modifications, approvals, and any additional services related to billing.
• Prepare draft and final billings to clients including portal upload and distribution of invoices.
• Work with and support Project Managers related to billing and projects.
• Review bank transactions within banking platform for accuracy including AP payments, AR cash receipts and assigned recording of bank transactions.
• Perform Accounts Receivable duties as assigned including preparing bank deposits, recording cash receipts and invoice creation for clients.
• Research discrepancies in Accounts Receivable including cash receipts and client invoices.
• Respond to requests from external and internal parties regarding Accounts Payable and Accounts Receivable.
• Perform assigned general ledger account reconciliations and related reports.
• Recommend improvements to accounting processes including Accounts Payable, Accounts Receivable, billing and general ledger reconciliations.
• Assist in the month-end, quarter-end, and year-end close processes. 
• Review and research any reconciling items within the assigned general ledger accounts.
• This role may require adjusting work hours or working additional hours as needed to meet project deadlines and business demands.
• Other duties as assigned.

Requirements

• High School Diploma. Associate’s degree in Accounting or related field preferred.
• Minimum three (3) years of related experience.
• Strong technical knowledge and use of pc-based computer systems and applications including MS 365 Suite, web searches, database entry, and ERP systems.
• Knowledge of Accounts Payable and expense reconciliation processes.
• Knowledge of Accounts Receivable invoicing and cash receipt posting.
• Knowledge of, and the ability to appropriately apply, basic math and accounting principles, procedures, and techniques with some guidance.
• Strong reading and comprehension skills, including the ability to understand and comply with accounting procedures and policies.
• Excellent collaboration, interpersonal, and customer service skills. Ability to build relationships with individuals at all levels.
• Ability to interact with all levels of employees, external partners, and clients.
• Strong organizational and prioritization skills.
• Excellent time management skills with a proven ability to meet deadlines.
• Strong level of professionalism and ability to maintain confidential information.
• Ability to handle stress and function in a high-paced environment.
• Knowledge of Deltek Vision or Vantagepoint software a plus.

Why join us? 

• Flexible Work Schedules 
• Hybrid office (in-office T-Th; remote M, F)
• PTO and holidays
• Paid Health, Dental and Vision Coverage
• 401(k) with Company Match
• Paid Short & Long-Term Disability
• Paid Life and AD&D benefits
• Employee Assistance Program
• Supplemental Life and Ancillary Insurance Plans
• Professional Certification Reimbursement
• Professional Organization Membership Reimbursement
• Wellness Incentives
• Tuition Reimbursement
• Student Loan Assistance
• Identity Theft Plan and Legal Plan
• Volunteer Time Off
• Pet Insurance 

Amount of Travel Required

This position will require occasional travel, some of which may be international. 

Background Check and Drug Testing Information

RLF conducts background checks and drug screening after an offer of employment has been made. Criminal history will not automatically disqualify a candidate. In addition, during employment individuals may be required by RLF or an RLF client to successfully complete additional background checks, including motor vehicle record as well as drug testing.

Agency Disclaimer

All vendors must have a signed RLF Placement Agreement from the Director of Human Resources to receive payment for placement. Verbal or written commitments from any other member of the RLF staff will not be considered binding terms. All unsolicited resumes sent to RLF, and any resume submitted to any employee outside of RLF Human Resources, will be considered property of RLF. RLF will not be held liable to pay a placement fee.

Visa Sponsorship

RLF is not accepting applications for sponsorship at this time (e.g., H-1B or TN Visas). 

EEO Statement

RLF strives to attract and hire the best talent in the industry, in order to provide a creative and challenging work environment. As such, qualified applicants will receive consideration without discrimination regardless of age, race, creed, color, religion, sex, national origin, ancestry, disability status, veteran status, sexual orientation, gender identity or expression, genetic information, marital status, citizenship status or any other basis as protected by federal, state, or local law.  RLF is an EEO/AA/M/F/Vets/Disabled affirmative action employer.