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Executive Administrative Assistant - job 10 of 21

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This position will support several executives within Visa’s Value Added Services Risk and Identity Solutions, managing a fast paced, dynamic environment, handling details of a highly confidential and critical nature.

This role requires a broad working knowledge of departmental and company policies and practices as well as disciplined execution.

Essential Functions:

Proactive Calendar Management: Lead and manage executive calendars, including scheduling and setting up meetings, making logistical arrangements, and proactively managing conflicts based on understanding of priorities.
Meeting, Travel and Events Planning: Arrange complex, international executive travel and full travel itineraries, executive/team meetings, and events.
Liaison: Communicate, problem solve and be a point of contact for a broad range of internal and external professionals on behalf of the Executive.
Partner: Effectively and professionally collaborate with Leadership, Executive Assistants and employees at all levels to ensure an efficient and effective working environment.
Expense Management: Submit accurate expense reports on behalf of the executive and review and approve expenses for key team members.
Be highly proactive (day ahead, week ahead, month ahead, quarter ahead), take ownership to anticipate needs and ensure a smoothly functioning office.
Be adept at managing-up and downstream to ensure deliverables are met timely and accurately

Understand the organization and how to “get things done with a smile” by leveraging a combination of your professional network and formal channels
Apply consistent judgment to organize and prioritize across a complex global organization
Manage high volume of email and other communications and synthesize actions needed to act quickly, seamlessly and professionally

This is a hybrid position. Expectation of days in office will be confirmed by your Hiring Manager.

Average salary estimate

$70000 / YEARLY (est.)

min

max

$60000K

$80000K

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What You Should Know About Executive Administrative Assistant, Visa

Are you ready to take on an exciting challenge as an Executive Administrative Assistant at Visa? Located in the vibrant city of San Francisco, this role is perfect for someone who thrives in a fast-paced and dynamic environment. You will be at the heart of Visa’s Value Added Services Risk and Identity Solutions, providing essential support to several executives. This isn't just about managing calendars; it's about leading the way with proactive calendar management, coordinating complex international travel plans, and orchestrating events that leave a lasting impression. Your ability to communicate effectively will shine as you liaise with a blend of internal and external professionals, ensuring seamless collaboration. We’re looking for someone who has a strong understanding of departmental and company policies, is disciplined in execution, and has a knack for problem-solving. You'll handle the details with discretion, no matter how confidential, and will own your responsibilities from expense management to quickly synthesizing high volumes of communications. If you're adept at navigating a complex global organization while maintaining a positive and professional demeanor, Visa wants to hear from you! Join us, and bring your skill in prioritizing and your passion for organization to a place where your contributions will truly matter. So, are you ready to take your career to the next level with Visa in San Francisco?

Frequently Asked Questions (FAQs) for Executive Administrative Assistant Role at Visa

What are the key responsibilities of an Executive Administrative Assistant at Visa?

The Executive Administrative Assistant at Visa plays a pivotal role in supporting the executives by managing their calendars, arranging complex travel itineraries, and facilitating meetings. This position is crucial for ensuring effective communication between stakeholders and managing high volumes of correspondence efficiently.