Contract Administrator

As a Contract Administrator at Abacus Technology, your responsibilities will include issuing and managing subcontracts, negotiating agreements with legal counsel and program management, handling subcontracts, task orders, amendments, and monitoring subcontractor invoices to ensure compliance with terms. You'll also work closely with the Program Manager and manage subcontract funding, all while maintaining compliance with Federal regulations and procurement standards.

To qualify for the Contract Administrator position at Abacus Technology, you need a bachelor’s degree in a related field and at least 5 years of experience in subcontract administration. A solid understanding of Federal government contract procurements, knowledge of the FAR, and strong organization, communication, and MS Office skills are also essential.

In your role as a Contract Administrator at Abacus Technology, you will primarily use the SharePoint Enterprise Contract Tracker (ASPECT) for managing executed subcontracts and Jamis PRIME for entering and maintaining subcontract agreements. Familiarity with these software tools will enhance your efficiency in handling contracts and compliance.

Yes, prior experience with government contracts is crucial for the Contract Administrator role at Abacus Technology. You should have an extensive knowledge of Federal government contract procurements, including various contract types like FFP, CPFF, T&M, and GSA Schedules to ensure success in this position.

As a Contract Administrator at Abacus Technology, compliance with the Contractor Purchasing System Review (CPSR) involves maintaining detailed subcontract files, ensuring that all procurement actions meet established standards, and making sure that subcontractor agreements adhere to regulations. This ensures effective and compliant administration of government contracts.

In your response, focus on specific examples of your previous work with subcontract administration, highlighting the types of contracts you've managed and any pertinent achievements. Be sure to mention your understanding of FAR regulations and how you've ensured compliance with them.

Discuss your strategic approach to negotiations, emphasizing collaboration with legal counsel and program managers. Share examples where your communication skills helped you navigate complex negotiations to reach favorable outcomes.

Identify the various contract types you've handled, such as FFP, FFPLOE, CPFF, T&M, and their unique characteristics. This demonstrates your knowledge and ability to tailor your management style to different contract requirements.

Explain your process for invoice review, including cross-referencing invoices with subcontract terms and conditions, and how you manage discrepancies. This shows your attention to detail and commitment to compliance.

Discuss the tools and strategies you employ to track subcontractor performance, including regular meetings, milestone tracking, and performance metrics. Highlight how these help ensure that contractual obligations are met.

Detail your step-by-step approach to closing out subcontracts, ensuring all documentation is complete and compliant, and any final payments are processed. This illustrates your thoroughness and organizational abilities.

Prepare a specific example that illustrates your ability to identify, manage, and communicate potential cost overruns, including the steps you took to mitigate the issue and ensure adherence to the budget.

Discuss your filing system, whether digital or physical, and how you ensure that all records are up-to-date, well-organized, and compliant with CPSR requirements and company standards.

Mention any specific project management tools or software you've used, how they assist in managing multiple subcontracts, and how this contributes to efficient workflow and compliance.

Share your passion for working in the government contracting field and how Abacus Technology's values resonate with your professional goals. Highlight specific reasons related to their culture or projects to make your answer more compelling.