Cornerstone - Office Assistant (Short-Term)

As the Office Assistant at Cornerstone Academy, your main responsibilities will include managing all office communications, assisting with human resources, maintaining student records in compliance with FERPA regulations, and coordinating school events. You'll work closely with the Principal to create a welcoming environment and ensure that incoming inquiries from parents and students are addressed promptly.

To qualify for the Office Assistant (Short-Term) position at Cornerstone Academy, candidates should possess an Associate’s degree, with a preference for a Bachelor's degree. Additionally, a minimum of two years’ office management experience, high proficiency in Microsoft Office, and excellent organizational skills are essential. Experience in an educational setting is also preferred to align with our school’s culture.

At Cornerstone Academy, the Office Assistant plays a crucial role in supporting student enrollment. This includes creating welcome packets, conducting tours and orientations for prospective students and parents, and participating in information sessions. You'll also help maintain accurate student records and ensure a smooth enrollment process by handling registration and tracking attendance.

Key skills for the Office Assistant role at Cornerstone Academy include strong written and verbal communication skills, excellent time management, and the ability to manage confidential information responsibly. You should be proficient in Microsoft Office programs and have the ability to work independently while contributing to a team. Being personable and adaptable is essential in our dynamic school environment.

Cornerstone Academy offers several career benefits for the Office Assistant position, including opportunities for career advancement within ACCEL Schools, the chance to work in a transformative educational environment, and engagement with a strong network of professionals. We prioritize your growth and strive to create a supportive atmosphere to help you thrive in your career.

In stressful situations, I prioritize tasks based on urgency and importance, ensuring that I remain calm and collected. For instance, if overwhelmed with inquiries, I would focus first on immediate phone calls before addressing emails or in-person requests, all while maintaining a positive demeanor.

I have extensive experience with office management software, particularly Microsoft Office products, including Excel for managing data, and Word for creating documents. I adapt quickly to new programs, ensuring that I can efficiently perform my duties at Cornerstone Academy.

Maintaining confidentiality is paramount, especially in an educational setting. I would ensure that all student records and sensitive information are securely stored and only shared with authorized personnel, adhering strictly to FERPA regulations and school policies.

Engaging with students and parents requires warmth and genuine interest. I focus on active listening, asking open-ended questions, and providing clear information. This approach facilitates a welcoming environment that encourages communication and strengthens relationships.

I start my day by reviewing my to-do list and prioritizing tasks based on deadlines and urgency. Using digital calendars helps me stay on track, and I set aside dedicated time blocks for records management and administrative tasks to ensure nothing falls through the cracks.

In previous roles, I maintained office supplies by keeping a detailed inventory and ordering items proactively to prevent shortages. I ensure that all supplies are well-organized and easily accessible, enabling the office to run smoothly.

To assist with school events, I would create a detailed checklist outlining tasks, coordinate communications with staff and parents, and manage logistical details such as venue setup and material distribution. Collaboration with the principal and other staff would be key to success.

Ensuring compliance starts with understanding the policies and regulations. I regularly review school guidelines, stay updated on changes, and maintain open communication with supervisors to guarantee that all office practices follow required procedures.

I am drawn to Cornerstone Academy because of its commitment to providing equitable education and fostering a nurturing learning environment. I believe in the mission of empowering students, and I am eager to contribute to a school that aligns with my educational values.

Teamwork in an office setting means collaborating efficiently and supporting one another. I believe in open communication, sharing responsibilities, and leveraging each individual's strengths to achieve common goals, which is essential in a school environment like Cornerstone Academy.