Project Coordinator

Job Description

The Project Coordinator will be responsible for inputting and updating information in Excel for outstanding projects. The role requires strong communication skills to interact with people from multiple regions, and an organized, detail-oriented approach to work. The coordinator provides accounting support for project managers from project start-up to project close.

Responsibilities

• Prepare accurate monthly billing packets, including all necessary supporting documents based on customer requirements, terms and conditions, and contract provisions.
• Submit packets to customers by the specified due dates, upload them into relevant portals as needed, and post to the ERP system.
• Maintain and update the ERP system with budgets, contracts, billing, and project information as directed by project managers.
• Manage compliance items such as Project Insurance Certificates, enrollment in proper Wrap-Up Insurance Programs (when applicable), bonds, Project Preliminary Notices, and UCC Filings.
• Assist in resolving customer billing disputes and compliance issues.
• Cultivate strong and cooperative working relationships with internal and external customers that reflect and support the company's core values and meet or exceed the customer’s expectations.
• Consistently make decisions in an attentive and safe manner to ensure the safety and health of self and others.
• Utilize LEAN concepts or other continuous improvement methodologies to ensure the most efficient operations, processes, and activities.
• Promote and model the company mission, vision, and values through ethical business practices, championing all elements of diversity, equity, and inclusion (DEI), and providing high-quality services and programs to clients, subcontractors, co-workers, suppliers, and the public.

Essential Skills

• Accounting
• Accounts payable
• Accounts receivable
• Excel
• Attention to detail
• Communication

Qualifications

• High School diploma or equivalent. An Associate degree or equivalent work experience in business administration, accounting, or a related field is preferred.
• Minimum 2+ years of work experience in accounting, business management, or construction industry is a plus.
• Experience and proficiency using database, spreadsheet, accounting, and billing software and systems, preferably eCMS.
• Expertise in Microsoft Office software applications, specifically Excel.
• Understanding of basic accounts receivable practices and principles.
• Strong analytical and mathematical skills, with the ability to read and understand financial documents.

Pay and Benefits

The pay range for this position is $25.00 - $30.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a hybrid position in Fenton,MO.

Application Deadline

This position is anticipated to close on Apr 14, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

• Hiring diverse talent
• Maintaining an inclusive environment through persistent self-reflection
• Building a culture of care, engagement, and recognition with clear outcomes
• Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.