The Purchasing Agent at Aston Carter is tasked with the procurement of goods, services, and equipment necessary for the operational efficiency of all departments. You will create and issue Purchase Orders, manage the status of orders, and maintain beneficial relationships with various suppliers. It's crucial to track orders and handle any issues regarding backorders or delays, ensuring that internal teams have all they need to perform well.

To qualify for the Purchasing Agent position at Aston Carter, candidates need a minimum of 3 years of purchasing experience, preferably in the healthcare sector. An Associate's Degree is also required. Proficiency in ERP software and experience in supply chain management, as well as strong vendor management skills, are essential for success in this role.

Purchasing Agents at Aston Carter will work in a dynamic and fast-paced office located in Menands, New York. The role operates Monday through Friday from 8 AM to 4:30 PM, providing a structured work schedule. Employees will have their own personal desk and are expected to function well under tight deadlines and pressure.

Aston Carter provides an attractive benefits package for Purchasing Agents, including medical, dental, and vision coverage, as well as life insurance options and a 401(k) retirement plan. Additional benefits may include short and long-term disability, health spending accounts, transportation benefits, paid time off, and an Employee Assistance Program.

Aston Carter places high value on diversity, equity, and inclusion, striving to create a supportive work environment for all employees. They reflect this commitment by hiring diverse talent, cultivating an inclusive workplace culture, and ensuring growth opportunities. This ethos extends to every role, including that of the Purchasing Agent.

When answering this question, focus on specific examples of past roles where you managed procurement processes effectively. Highlight your familiarity with ERP systems, how you handle vendor relationships, and any successes in streamlining supply chain operations.

Discuss methods you use to assess urgency and importance, such as maintaining a tracking system for orders or using communication with department heads. Emphasize your ability to remain calm under pressure and to juggle multiple tasks efficiently.

Share examples of how you build rapport with suppliers, such as regular check-ins and open lines of communication. Stress the importance of feedback and collaboration, and mention any specific techniques you use for ensuring quality and timely deliveries.

Provide a detailed example of an issue you faced, how you identified the root cause, and the steps you took to resolve it. This could include negotiating with suppliers, coordinating with logistics, or communicating with your internal team to adjust plans.

Explain the organizational tools and methods you utilize—perhaps a project management software or spreadsheet—with emphasis on regular updates and reminders. Convey your proactive approach to managing documentation and deadlines effectively.

Discuss your familiarity with various ERP systems, focusing on specific features you have utilized in your past roles. Emphasize your ability to quickly adapt to new software and any relevant training you have completed.

Detail the criteria you consider essential when evaluating suppliers, such as reliability, pricing, and quality of goods or services. Emphasize your methodical approach and the value of thorough background checks and references.

Offer examples and metrics that highlight your success in negotiating better contracts, optimizing the supply chain, or finding alternative suppliers that offered similar quality at a lower cost.

Approach this question with an emphasis on your negotiation skills. Provide the context, the difficulties involved, and how you navigated through to reach a mutually beneficial agreement.

Craft your reply around Aston Carter’s reputation, work culture, and how their values align with your professional aspirations. Mention your excitement about contributing to a well-established company that values diversity and employee growth.