AP & AR Officer (AU Construction Management Software, WFH)

The AP & AR Officer at ConnectOS is responsible for essential duties including processing supplier invoices, maintaining vendor records, issuing customer invoices, and tracking outstanding receivables. You’ll also be ensuring proper authorization on invoices, handling payment discrepancies, and assisting with month-end financial reporting.

To qualify for the AP & AR Officer role at ConnectOS, candidates should have a strong understanding of AP and AR processes, high attention to detail, and proficiency in accounting software such as Xero and Microsoft Excel. Experience in consumer or retail industries is a nice-to-have, enhancing the candidate's suitability for the role.

Absolutely! At ConnectOS, we are committed to your professional development. As an AP & AR Officer, you will be part of an environment that encourages growth and learning, with opportunities to take on new responsibilities and advance within the company.

ConnectOS offers a comprehensive benefits package that includes medical and dental coverage from day one, paid vacation and sick leave, financial assistance programs, and complimentary fitness and wellness facilities. The company also provides a competitive salary and annual appraisals.

At ConnectOS, we value work-life balance as essential for employee well-being. The flexible work arrangements allow you to manage your schedule effectively while enjoying regular company events. Our hybrid work model accommodates your needs and preferences for a better work experience.

When answering this question, detail your hands-on experience with processing invoices, reconciling accounts, and managing vendor relationships. Be sure to highlight specific software you've used, such as Xero, and discuss any metrics or results you achieved through your efforts.

Discuss your approach to detail-oriented tasks. Highlight methods such as double-checking entries, utilizing software features for accuracy, and taking the time to understand discrepancies thoroughly. Mention how this commitment to accuracy reduces errors and enhances efficiency.

When tackling this, emphasize communication skills. Describe how you would first investigate the matter, compare invoice details against purchase orders, and reach out to vendors for clarification, showcasing problem-solving and collaborative efforts.

Outline your approach by explaining how you prioritize follow-ups based on payment due dates. Speak about the importance of maintaining good customer relationships while ensuring timely collections, and any tools or systems you use to track these accounts.

Mention specific resources like courses, webinars, and industry publications. Talk about your commitment to continuous learning by engaging with professional networks or learning platforms, which empowers you to adopt best practices in your role.

Use the STAR method (Situation, Task, Action, Result) to describe a specific instance where you identified inefficiencies. Discuss how you proposed and implemented a solution, the positive outcome it had on the team, and what you learned from the experience.

Discuss the accounting software you've worked with, particularly Xero if applicable, along with any other platforms. Describe your competence and how you leverage software to enhance financial accuracy and streamline processes.

Here, you should demonstrate your negotiation skills and approach. Discuss how you would communicate with the customer diplomatically, explore reasons for the delay, and propose a repayment plan if necessary—all while maintaining a positive relationship.

Reflect on your experiences and pinpoint challenges like regulatory changes or complex reconciliations. Explain how you address these challenges with thorough research, seeking guidance from colleagues, or continuing education to build confidence.

Share your enthusiasm for both the company and the role. Express appreciation for ConnectOS’s commitment to technological innovation in construction management and how your skills can contribute to this success while aligning with your career aspirations.