Project Coordinator / Administrator (AU Marketing, Hybrid)

As a Project Coordinator / Administrator at ConnectOS, you'll be responsible for overseeing client projects including timely delivery and budget management, serving as the primary liaison for clients, and collaborating with both technical and non-technical teams to ensure successful project execution.

ConnectOS requires candidates for the Project Coordinator / Administrator position to have a minimum of three years of project coordination experience, an understanding of project management methodologies, and proficiency in tools such as Teamwork.com, Microsoft Office, and Google Suite.

While not mandatory, having experience in the Australian marketing industry is considered a great advantage for candidates applying for the Project Coordinator / Administrator role at ConnectOS, especially if you have worked with an IT MSP client base.

Key skills important for a Project Coordinator / Administrator at ConnectOS include strong organizational and time-management abilities, excellent verbal and written communication skills, proficiency in multitasking and adapting to changing project needs, and strong interpersonal skills to liaise effectively with clients and team members.

Employees in the Project Coordinator / Administrator role at ConnectOS enjoy numerous perks, including medical and dental coverage from day one, paid vacation and sick leave, a competitive salary package, financial assistance programs, and access to fitness and wellness facilities.

In your response, highlight specific projects where you've utilized Teamwork.com to manage tasks, communicate with team members, and ensure deadlines are met. Discuss how these tools helped streamline your project processes.

Discuss how you assess task urgency and importance, mentioning tools or methods you use to create a priority list and how you communicate with stakeholders about any adjustments needed to meet project goals.

Explain the steps you'd take to evaluate the requested changes, how you would communicate with the client to manage expectations, and your strategy for keeping the project on track.

Share specific methods such as regular status updates, meetings, and use of project management tools to ensure team members are aligned on project objectives and timelines while maintaining clear communication.

Provide an example of a conflict you encountered, how you approached the situation, and the resolution strategies you implemented to ensure team harmony and project continuity.

Discuss your process for maintaining project documentation, including regular updates, creating templates for consistency, and the importance of accessibility for all team members.

Outline how you proactively communicate with clients throughout the project lifecycle, including setting realistic timelines, being transparent about challenges, and providing regular update reports.

Share a specific scenario where project requirements shifted, detailing your flexibility and problem-solving skills to accommodate the changes without compromising on delivery.

Explain your planning process, including the development of timelines, task assignments, and milestone tracking. Discuss tools or techniques you use to stay organized and prompt.

Discuss your criteria for measuring project success, such as meeting deadlines, staying within budget, client satisfaction, and achieving the defined project goals. Give examples of metrics or reports you've used.