Executive Assistant - job 2 of 2

The Executive Assistant at Curaleaf in Wakefield, MA is crucial in providing high-level administrative support to senior executives. Key responsibilities include managing calendars, coordinating travel arrangements, scheduling meetings, and preparing correspondence. You’ll also handle confidential information with discretion and ensure smooth office operations, plan corporate events, and serve as a liaison between executives and stakeholders.

Curaleaf seeks candidates with a bachelor's degree or equivalent experience for the Executive Assistant role. Proven experience as an administrative assistant or in a similar role is highly preferred, especially within a fast-paced environment. Exceptional organizational skills, attention to detail, and proficiency in Microsoft Office Suite are vital to success in this position.

The Executive Assistant role at Curaleaf significantly supports the company’s mission by ensuring that executives can focus on high-level decision-making and innovation. By managing administrative tasks efficiently, you help the organization maintain its commitment to quality and excellence in the cannabis industry, allowing Curaleaf to continue its impactful community initiatives.

To thrive as an Executive Assistant at Curaleaf, skills such as exceptional organizational abilities, strong time-management, and excellent written and verbal communication are essential. The ability to adapt to changing priorities, maintain professionalism under pressure, and collaborate with diverse teams will also contribute to your success in this role.

Curaleaf offers a competitive package for Executive Assistants, including career growth opportunities, generous PTO, and a comprehensive benefits plan that covers health, dental, and vision. Other benefits include a 401(K) Retirement Plan, life insurance, and community involvement initiatives, creating a supportive environment for professional and personal development.

When answering this question, illustrate specific examples of how you have efficiently managed multiple calendars, prioritized meetings, and minimized scheduling conflicts. Highlight your ability to adapt quickly to changes and how you handle pressure when dealing with tight schedules.

Discuss your experience handling sensitive information with care and discretion. You can mention the protocols you follow and your commitment to maintaining confidentiality, explaining the importance of trust in the Executive Assistant role.

Share your techniques for organization, such as using digital tools for task management, maintaining well-structured files, and establishing priority lists. Emphasize your proactive nature and how you foresee potential challenges and mitigate them before they arise.

Explain your approach to managing travel, including how you gather preferences, consider budgets, and utilize planning tools. Sharing examples of past experiences where you successfully navigated complex travel scenarios can demonstrate your capability in this area.

Use this question as an opportunity to recount a specific event you planned. Highlight your planning process, attention to detail, and how you managed resources and timelines. Discuss how the event's success contributed to your team's objectives.

Discuss your prioritization strategies, such as assessing deadlines, understanding the executives' goals, or using project management tools. Provide a real-life example where your prioritization led to successful outcomes in a busy work environment.

Illustrate a situation where you identified and resolved an administrative issue effectively. Explain the steps you took, how your actions improved the workflow, and what you learned from the experience.

Talk about the importance of clear and effective communication in the Executive Assistant role. Describe how you facilitate communication among teams and executives, ensuring everyone is informed and aligned with goals and projects.

Share your practice of remaining calm under pressure and adjusting priorities swiftly. Provide an example where you successfully managed an unexpected request, detailing the outcome and how it showcased your adaptability.

Mention specific software tools you are skilled in, such as the Microsoft Office Suite and any project management software. Explain how your proficiency in these tools enhances your productivity and efficiency in completing tasks.