Accounts Payable Accountant

As an Accounts Payable Accountant in St. Louis, your primary responsibilities will encompass managing the full accounts payable cycle, from invoice entry to payments, ensuring all documents are accurately maintained. You'll actively assist in general ledger preparation and reconciliation, monitor cash balances for multiple entities, and maintain meticulous files and documentation. Additionally, you will develop collaborative relationships across departments to facilitate timely service delivery.

To qualify for the Accounts Payable Accountant role in our St. Louis office, candidates should ideally possess an Associate degree or higher in Business, Accounting, or a related field. Furthermore, a minimum of 3 years of experience in accounts payable, accounts receivable, or bookkeeping is required, alongside proven proficiency in QuickBooks and Microsoft Office products.

Success as an Accounts Payable Accountant at our St. Louis location hinges on several skills, including strong attention to detail, exceptional organizational abilities, and high proficiency in technology. Candidates should also excel in collaboration and client service, possess strong interpersonal communication skills, and demonstrate adaptability in handling changing procedures and platforms.

In the St. Louis office, the Accounts Payable Accountant plays a crucial role in supporting the Administrative Services team by managing daily mail distribution, overseeing document procurement, and assisting with administrative tasks during peak periods. This synergy is essential for maintaining smooth operations across departments.

The Accounts Payable Accountant position in St. Louis offers various growth opportunities, including career advancement into senior accounting roles or specialized positions within the finance team. Continuous learning and the ability to adapt can lead to increasing responsibilities and a more significant impact on the company’s financial operations.

To ensure accuracy in accounts payable processing, I double-check invoice entries against purchase orders and agreements, maintain a detailed filing system for documents, and follow a systematic approach to verify approvals before payment. Utilizing software tools effectively also plays a vital role in minimizing errors.

My experience with invoice reconciliation involves comparing and matching invoices against payments and receipts, identifying discrepancies, and liaising with vendors to resolve any issues promptly. This not only ensures accuracy in financial records but also strengthens vendor relationships.

I prioritize my workload by assessing deadlines and urgency across various accounts payable tasks. By utilizing a task management system, I can effectively allocate time to high-priority items while ensuring that routine duties are performed consistently and accurately.

I am proficient in QuickBooks and the entire suite of Microsoft Office products. I regularly use these tools to manage financial data, perform analyses, and generate reports, which aids in streamlining the accounts payable process.

In a previous role, I encountered a situation where multiple invoices were submitted with conflicting information. I addressed this by systematically reviewing supporting documents, coordinating with the vendors for clarification, and ensuring a prompt resolution. This helped maintain trust and accountability between our company and the vendor.

I handle vendor inquiries by maintaining clear communication and providing timely updates. I ensure that I have all necessary information at my fingertips to address questions efficiently, and I take proactive steps to source clarification if needed, fostering a positive and professional relationship.

To maintain documentation effectively, I follow a structured filing system both physically and digitally, using clear labels and consistent categorization. Regular audits help ensure everything is up to date and easily retrievable when needed.

I stay current with accounting regulations and best practices by engaging in continuous professional development through webinars, industry publications, and networking with other professionals. This ensures that I am always up to date with the latest trends and requirements.

My communication style emphasizes clarity and openness. I strive to provide regular updates, seek feedback, and encourage input from team members, which cultivates a collaborative atmosphere and ensures we are aligned toward common objectives.

I take ethical accounting practices very seriously by adhering to established guidelines, maintaining integrity in my work, and fostering a culture of transparency within the team. Additionally, regular reviews and open discussions about ethical dilemmas help reinforce our values.