Job details

Executives' Assistant - Remote

The Executive Assistant will provide high-level administrative support to the CEO and senior executives. This role requires someone with good organizational skills, the ability to prioritize tasks, and a proactive approach to managing the daily operations of executive functions. The Executive Assistant will handle confidential information with discretion, coordinate schedules, and facilitate communication between executives and internal/external stakeholders.

Key Responsibilities:

Calendar Management: Organize and manage the executive’s daily schedule, including meetings, travel arrangements, and events.
Communication Liaison: Serve as the primary point of contact between the executive and internal/external stakeholders. Handle correspondence, including email management, phone calls, and letters.
Meeting Coordination: Schedule and coordinate meetings, including preparing agendas, taking meeting minutes, and following up on action items.
Travel Management: Arrange travel itineraries, accommodations, and logistics for both domestic and international trips.
Document Preparation: Draft, review, and edit reports, presentations, and other documents on behalf of the executive.
Project Management: Assist in the management of key company projects, track deadlines, and ensure timely completion of deliverables.
Event Coordination: Plan and coordinate company events, meetings, and executive off-site activities.
Expense Reporting: Prepare and submit expense reports for the executive and ensure proper documentation and reimbursement.
Confidentiality: Maintain confidentiality in all communications and sensitive information.
Ad Hoc Tasks: Provide general administrative support and handle special projects as needed.

Qualifications:

Experience: No prior experience required
Education: Bachelor’s degree in Business Administration or a related field preferred.
Skills:
- Exceptional organizational and time management skills.
- Strong verbal and written communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other project management tools.
- Ability to work independently, prioritize tasks, and manage multiple projects simultaneously.
- High level of professionalism and discretion in handling confidential information.
Attributes:
- Proactive, detail-oriented, and highly organized.
- Able to work under pressure and adapt to rapidly changing environments.
- Strong problem-solving abilities and the capacity to anticipate the executive’s needs.

Salary: Competitive, based on experience.

Flex Living Glassdoor Company Review

4.2

Flex Living DE&I Review

4.2

CEO of Flex Living

Michael Buggy and Raouf Yousfi

Approve of CEO

Average salary estimate

$50000 / YEARLY (est.)

min

max

$40000K

$60000K

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What You Should Know About Executives' Assistant - Remote , Flex Living

As an Executive Assistant at a dynamic company based in London, you’ll be the backbone that keeps the CEO and senior executives organized and focused. This remote role is perfect for someone who thrives in a fast-paced environment and has exceptional organizational skills. You will be tasked with managing calendars, coordinating meetings, and serving as the main point of contact for all communications. Your ability to juggle various responsibilities while maintaining discretion with sensitive information is crucial. From drafting reports and preparing travel itineraries to facilitating communication between team members and stakeholders, your contributions will play a vital role in the company’s success. Whether you’re organizing a last-minute meeting or preparing for an executive off-site event, your proactive approach will ensure that everything runs smoothly. If you're a detail-oriented individual who enjoys working independently and helping others succeed, this role will provide you with the opportunity to make a real impact. Join us and support our executives while also growing your skills in a collaborative, energetic atmosphere where you can showcase your problem-solving abilities and adaptability.

Frequently Asked Questions (FAQs) for Executives' Assistant - Remote Role at Flex Living

What are the main responsibilities of the Executives' Assistant at our London office?

The Executives' Assistant plays a crucial role in managing the CEO and senior executives' schedules, coordinating meetings, handling communications, and overseeing travel arrangements. You'll also draft documents, prepare expense reports, and assist with project management, ensuring that all operational tasks are smoothly executed.