Remote Benefits Customer Service Specialist/Benefits Representative/Sales Specia

Are you a detail-oriented professional who thrives in a fast-paced environment? Marion County Public Works is looking for an Administrative Assistant to support essential functions like recruitment, payroll, and employee support. In this role, you will act as a liaison between Marion County Public Works and the County’s Human Resources and Central Payroll teams, ensuring a smooth recruitment and hiring process, accurate payroll data entry, and strong administrative support for the Public Works department. You will collaborate with supervisors and staff to keep operations running seamlessly while ensuring compliance with policies and regulations.If you have strong administrative skills, enjoy problem-solving, and thrive in a team-focused setting, we want to hear from you!GENERAL STATEMENT OF DUTIESPerform technical and/or administrative assignments of a department or agency-wide scope. This classification encompasses positions in large, multi-program, and division departments, in which the position devotes the majority of time as a liaison with Finance and Human Resources, managing time reporting and accounting for a variety of shift work.SUPERVISION RECEIVEDWork under the general supervision of a manager or supervisor who assigns work, establishes goals, and reviews the results obtained for overall effectiveness through the analysis of performance, reports and conferences.SUPERVISION EXERCISEDMay provide lead direction to employees performing clerical support duties.Recruitment, Hiring, and Onboarding• Coordinates the department’s recruitment, hiring, and onboarding processes.• Enters new requisitions into NEOGOV and collaborates with the HR Recruitment team throughout the process.• Schedules interviews and prepares interview packets for the interview panel.• Assists with coordinating pre-employment contingency checks, including DMV checks, background checks, and drug testing.• Schedules pre-employment drug screens, medical physicals (DOT, non-DOT, and USCG), medical card renewals, and audio tests.• Manages new hire paperwork and submits all required documentation to HR via Laserfiche.• Completes the hiring process in NeoGov, including finalizing new hires and rejecting remaining candidates.• Sends offer letters to selected candidates.• Processes IT New Hire Account Forms and ensures badge access or key issuance is properly submitted and tracked.• Conducts Public Works New Employee Orientation (PW NEO) and ensures orientation materials are current.• Coordinates and communicates with staff, management, and other County departments regarding recruitment processes, hiring updates, and related correspondence, while composing messages requiring a high degree of initiative and judgment.Payroll• Responsible for time sheet data entry, auditing, retro adjustments, coordinating separations/final pays, and bi-weekly payroll reporting.• Processes bi-weekly payroll, including daily, weekly, bi-weekly, and crew timesheets, ensuring accuracy and compliance with Marion County policy, Collective Bargaining Agreements, labor laws, and Marion County Personnel Rules.• Notifies staff proactively about early payroll deadlines, payroll changes, and other relevant updates.• Audits timesheets and works with employees and supervisors to correct errors before the deadline.• Communicates with the County Leave Administrator regarding protected leave designations and maintains related documentation.• Scans and submits physical timesheets to Central Payroll.• Processes payroll retros in a timely and accurate manner.• Picks up paychecks from Courthouse Square as needed and distributes them to employees.• Generates and distributes bi-weekly payroll reports to management, including leave balances, temporary employee hours, and leave without pay (LWOP).• Maintains and audits the Working Out of Class (WOC) and Trainer Pay approval lists.Employee Separations and Final Pays• Works with supervisors and staff to ensure a smooth separation process.• Prepares and submits timesheets and final pay packets to Central Payroll for processing.• Submits Personnel Action (PA) forms to Human Resources (HR) for resignations, retirements, temporary assignment ends, and terminations.• Handles confidential dismissal paperwork and coordinates the secure delivery of final paychecks.• Manages the offboarding process, ensuring the return of County equipment, badges, keys, and other assigned items.• Picks up final paychecks from Courthouse Square as needed.Evaluations• Generates upcoming evaluation lists and distributes them to managers.• Receives and processes completed evaluations.Human Resources & Payroll Department Rep• Acts as a liaison between Public Works and HR.• Notifies HR of all personnel changes and prepares Personnel Action forms as needed.• Scans miscellaneous HR documents into Laserfiche.• Processes Position Review Forms, New Position Request Forms, and other HR forms requiring the Director’s signature.• Attends quarterly HR Department Rep meetings.• Acts as a liaison between Public Works and Central Payroll.• Collaborates with the Central Payroll Team to resolve payroll issues and stays up to date with the latest FIMS/RAMS system updates.Public Works Admin Support• Provides back-up support for the front desk and dispatch center.• Performs miscellaneous tasks as assigned.Other duties as assigned by your supervisor.Participates in basic through advanced incident command training and drills to maintain proficiency in EOC operations. Assumes any position as assigned in the EOC, up to and including command staff. Emergency Management duties may require working long hours outside normal business hours, weekend/holiday work, and may occur with little or no advance notice.EXPERIENCE AND TRAINING• Graduation from high school, or equivalent; AND• Four years of progressively responsible experience in an office environment in a liaison or coordinating role; OR• Any satisfactory combination of work, education, training, or experience relevant to the position, as determined by Marion County.PREFERENCESSupplemental course work in business administration, accounting, computer programs or a closely related field.KNOWLEDGE, SKILLS, AND ABILITIESConsiderable knowledge of administrative procedures and the ability to apply those principles; office equipment, computer equipment and programs, and demonstrated skill in their use; office record keeping procedures and accounting principles; laws and regulations as they pertain to the position.Ability to effectively coordinate the work of support positions; communicate effectively in both verbal and written form; maintain effective working relationships with coworkers, administrative employees from a variety of agencies, and the public.PHYSICAL REQUIREMENTSOperates a motor vehicle; stands; sits; moves about the work area; reaches overhead; climbs stairs; bends forward; lifts up to 30 lbs.; pushes or pulls 30 lbs.; moves carts weighing up to 30 lbs.; carries up to 30 lbs.; operates a keyboard; rapid-mental/hand/eye coordination; distinguish colors and shades; use depth perception; speaks clearly and audibly; reads a 12-pt. font; hears a normal level of speech; may be exposed to office chemicals such as toner.